HomeMy WebLinkAbout2011-04-06 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 04/06/2011
IW:T ' _ 7371'i
Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the contract for the 2011 Seal Coat Program to Pearson Brothers, Inc. in
the amount of $421,442.65.
STAFF RECOMMENDATION
Adopt the resolutions awarding the contract for the 2011 Seal Coat Program to Pearson
Brothers, Inc. in the amount of $421,442.65.
BUDGET IMPLICATION $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS
® MEMO /LETTER: Allan Larson, March 28, 2011.
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Bid Tab.
ADMINISTRATORS COMMENTS
Z'
ty Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
RESOLUTION NO. 2011-
RESOLUTION AWARDING BID FOR 2011 SEAL COAT PROGRAM TO
PEARSON BROTHERS, INC. IN THE AMOUNT OF $421,442.65
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, bids were requested to provide the necessary work; and
WHEREAS, three firms submitted bids; and
WHEREAS, it appears that Pearson Brothers, Inc. is the lowest
responsible bidder; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Pearson Brothers, Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the bid for the
2011 Seal Coat Program to be awarded to Pearson Brothers, Inc. in the amount
of $421,442.65.
Passed this 6th day of April, 2011.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
(M CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
From: Allan Larson, Engineering
Date: 3/28111
Subject: 2011 Seal Coat Program — Bid Award, Cities of Cottage Grove, St. Paul Park,
Newport, Afton & Denmark Township
ENGINEERS ESTIMATE: $ 523,920.00 Total Project Cost
Bids were opened for the project stated above on March 24, 2011. Transmitted herewith is a
copy of the bids for your information and file. Copies will also be distributed to each Bidder.
There were a total of 3 complete bids. The following summarizes the results of the bids
received:
Contractor Bid Amount
Low Pearson Brothers Inc. $ 421,442.65
#2 Allied Blacktop Co. $ 426,252.22
#3 Astech Corp. $ 474,539.40
The low bid on the project was Pearson Brothers, Inc. at $ 421,442.65.
The City of Cottage Grove's portion of the bid is $ 284,204.77, this compares favorably to the
Engineers Estimate of $ 316,000.00
if the City Council wishes to award the project to the low bid, then Pearson Brothers, Inc.
should be awarded the project for the $ 421,442.65
BID TABULATION SHEET
2011 SEAL COAT PROGRAM
Pearson Bros. Inc.
Allied Blacktop, Inc.
Astech Corp.
PART -A COTTAGE GROVE
Contract Item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit
Cost
Total Cost
Emulsified Asphalt
74,108
$ 2.84
$ 210,466.72
$ 2.70
$ 200,091,60
$
2.30
$
174,153.80
Cationic CRS -2
Latex Modified
19,767
$ 3.15
$ 62,266.05
$ 3.66
$ 72,347.22
$
270
$
53,370.90
Cationic CRS -2 L.M
FA -2 Aggergate
2,964
$ 3.00
$ 8,892.00
$ 4.00
$ 11,856.00
$
2300
$
68,172.00
1/8" Chip Aggergate
860
$ 3.00
$ 2,580.00
$ 4.00
$ 3,440.00
$
35.00
$
30,100.00
$ 284,204.77
$ 287,734.82
$
325,796.70
Pearson
Bros. Inc.
Allied Blacktop Inc.
Astech Corp.
PART -B St. PAUL PARK
Contract item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit
Cost
Total Cost
Emulsified Asphalt
9,218
$ 2.84
$ 26,179.12
$ 2.70
$ 24,888.60
$
225
$
21,66230
Cationic CRS -2
FA -2 Aggergate
369
$ 3.00
$ 1,10700
$ 4.00
$ 1,476.00
$
2300
$
8,487.00
$ 27,286.12
$ 26,364.60
$
30,149.30
Pearson
Bros. Inc.
Allied Blacktop, Inc.
Astech Corp.
PART -C AFTON
Contract Item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit
Cost
Total Cost
Emulsified Asphalt
3,800
$ 2.84
$ 10,792.00
$ 300
$ 11,400.00
$
2.35
$
8,930.00
Cationic CRS -2
1/8" Dresser Trap
150
$ 50.00
$ 7,500.00
$ 54.00
$ 8,10(3.00
$
69.00
$
10,350.00
$ 18,292.00
$ 19,500.00
$
19,280.00
Pearson
Bros, Inc.
Allied Blacktop, Inc.
Astech Corp.
PART -D DENMARK TOWNSHIP
Contract Item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Emulsified Asphalt
8,420
$ 2.84
$ 23,91230
$ 3.00
$ 25,260.00
$
235
$
19,787.00
Cationic CRS -2
1/8" Dresser Trap
340
$ 50.00
$ 17,0)0.00
$ 54.00
$ 18,360.00
$
69.00
$
23,460.00
$ 40,912.80
$ 43,620.00
$
43,247.00
Pearson
Bros. Inc.
Allied Blacktop Inc.
Astech
Corp.
PART -E NEWPORT
Contract Item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit
Cost
Total Cost
Emulsified Asphalt
17,144
$ 2.84
$ 48,68896
$ 2.70
$ 46,288.80
$
2.35
$
40,288.40
Cationic CRS -2
FA -2 Aggergate
686
$ 3.00
$ 2,058.00
$ 4.00
$ 2,744,00
$
23.00
$
15,778.00
$ 50,746.96
$ 49,032.80
$
56,066.40