HomeMy WebLinkAbout2011-04-20 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 04120/2011
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the contract for the 2011 Pavement Management Project to Hardrives, Inc.
in the amount of $986,588.53.
STAFF RECOMMENDATION
Adopt the resolution awarding the contract for the 2011 Pavement Management Project to
Hardrives, Inc. in the amount of $986,588.53.
BUDGET IMPLICATION $
BUDGETED AMOUNT
SUPPORTING DOCUMENTS
® MEMO /LETTER: Mike Boex, April 8, 2011.
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Bid Tab
ADMINISTRATORS COMMENTS
ACTUAL AMOUNT FUNDING SOURCE
Ci y Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
RESOLUTION NO. 2011-
RESOLUTION AWARDING BID FOR 2011 PAVEMENT MANAGEMENT
PROJECT TO HARDRIVES, INC. IN THE AMOUNT OF $986,588.53
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, bids were requested to provide the necessary work; and
WHEREAS, five firms submitted bids; and
WHEREAS, it appears that Hardrives, Inc. is the lowest responsible
bidder; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Hardrives, Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the bid for the
2011 Pavement Management Project to be awarded to Hardrives, Inc. in the
amount of $986,588.53.
Passed this 20th day of April, 2011.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
2335 Highway 36 W
St. Paul, MN 55113
Tel 651- 636 -4600
Fax 651- 636 -1311
www.bonestroo.com
Honorable Mayor and City Council
City of Cottage Grove
7516 80"' St. S.
Cottage Grove, MN 55016 -3161
April 8, 2011
Re: 2011 Pavement Management Project
City Project No. 10 -289
Project No. 000048 - 10289 -0
Bid Results
Dear Honorable Mayor and City Council:
Bonestroo
Bids were opened for the Project stated above on Thursday, April 7. Transmitted herewith is a copy of
the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the
Project has been awarded.
There were a total of six Bids. The Bid received from Halverson Concrete, Inc. was determined to be
non - responsive and not included in the Bid Tabulation. The following summarizes the results of the five
remaining Bids:
The low Bidder on the Project was Hardrives, Inc. with a Total Base Bid Amount of $986,588.53. This
was approximately 21% under the Engineer's Estimate of $1,250,000. The reduced project cost will
result in an anticipated assessment reduction of $400 -$500 per unit for the Pine Coulee and Countrywood
neighborhoods and $1,100- $1,200 per unit for Howard's Addition. These Bids have been reviewed and
found to be in order.
If the City Council wishes to award the Project to the low Bidder, then Hardrives, Inc. should be
awarded the Project on the Total Base Bid Amount of $986,588.53.
Should you have any questions, please feel free to contact me at (651) 604 -4917.
Sincerely,
BONESTROO
Michael 3. Boex, P.E.
Enclosure
contractor
Tots/ Base Bid
Low
Hardrives, Inc.
$986,588.53
#2
Max Steininger, Inc.
$1,015,225.37
#3
Valley Paving, Inc.
$1,019,760.56
#4
Ace Blacktop, Inc.
$1,028,611.44
#5
Bituminous Roadways, Inc.
$1,118,355.10
The low Bidder on the Project was Hardrives, Inc. with a Total Base Bid Amount of $986,588.53. This
was approximately 21% under the Engineer's Estimate of $1,250,000. The reduced project cost will
result in an anticipated assessment reduction of $400 -$500 per unit for the Pine Coulee and Countrywood
neighborhoods and $1,100- $1,200 per unit for Howard's Addition. These Bids have been reviewed and
found to be in order.
If the City Council wishes to award the Project to the low Bidder, then Hardrives, Inc. should be
awarded the Project on the Total Base Bid Amount of $986,588.53.
Should you have any questions, please feel free to contact me at (651) 604 -4917.
Sincerely,
BONESTROO
Michael 3. Boex, P.E.
Enclosure
� 3
' N
M H N„ N k M N W w N n•y �� N O w ti N � w N K µ w w� K M M µ N� b w µ µ
w
µ
w
� C f
w
c G
Z R
m
8 88 8 P� m1 vn8 'R88a. nm�1 &�or
m
�r
y r
o
o w «ovidM 'o: ' nNO
Sm�S ',mm2�$' `b', m'8,o"omry ° ry m'�maNmrvm'$,
`$ N
Ma
°� _
gp
via VV aai m : Q ...µ o ..mory O ��ppppryryµP s �p
N
�
C y
6
µ w
w
� 3
' N
M H N„ N k M N W w N n•y �� N O w ti N � w N K µ w w� K M M µ N� b w µ µ
w
µ
w
� C f
w
y r
ffi L
Sm�S ',mm2�$' `b', m'8,o"omry ° ry m'�maNmrvm'$,
`$ N
Ma
°� _
gp
via VV aai m : Q ...µ o ..mory O ��ppppryryµP s �p
N
�
C y
6
µ w
w
m A
SNb�ONOC
� 01� Nip e+IM 01OmVpMtp
e Mw
tl!mm
b
Om
g
NN
��pp ppOpp O .� NNN'' s'i q V1 iO
wn�MNw n � N �fw
��pp �D NNm P
yP pp pp pppp yypp OO ppp pp oopp pp
1 SAD NNSO�S t
B NSO+fmOmf�NQNQ Sq�p�p
�p v
T �
�
wM �b�KwµN�w
vpNp p O
I�pp��ppNNH�NNfMIO mgVO�NiSP p mNN MN� N ^111 �ti O
SON TO CtN 0 PbCO mb�p'MN P1�1+1 1G
fV
O�
�mV
OP
M
�!
IJ
p O
KNwKkMMM P �MN W.N- i�"'�MmO��tiOM �
M
M
Z Q'
c
y `ry C
9
pp
O pp N N�mp NNti V �
P
.p
m
p m p l, '
M gp�OM�KMtiti��tl41b/iM�N�00 Oh✓10' �D MN�NC�NNMO b'
�DH
ry t
Cn
G
Tn
H w w
w
w w
N w
w
� 3
- dr.»w ww �w M'wn ...
w.rrww w w w
w�
w
� C f
w
ffi L
C
C y
m A
SNb�ONOC
� 01� Nip e+IM 01OmVpMtp
e Mw
b
b
Om
g
NN
��pp ppOpp O .� NNN'' s'i q V1 iO
wn�MNw n � N �fw
��pp �D NNm P
p C
t
T �
�
wM �b�KwµN�w
w N � µMN � µnb �MMµµM�b
µ w
nl
N
�
w
O
k
" JJ1 nY1 1iliu S��l i�nZi�' i��' �����in` STn�,LiY��n�i?nE��15�u5�S�5�J ,4 uai u515
g g
O
W
O N E3 C
f a as a
ca xz rl W c t7) K'
Pajjy�=� �Q.. s Gi ztl"i'1lr�^2w x2w w�z
H 0 13: � z s
u I�mmU C'YmW yF- W Wµ± LL GGG GGG
�u >w>>w> >W> ZZ££�rn
�Ii�0000a�����CZtnE�a�'VEVx ozd _O�°'u'p'4i'tJU n2 wns�sws�tf
mg wiEf� ow��` u� i zi �m �F'g@ w ¢zSE mrcmz 3 z N° o °Gr
E �i�a zau a��m�� in ' �muny- `�/i�w��n¢ . �. N .mrv�' vz'a iiYJ�
Y I N M P N b N m P ti ti b ti m� P O N N ry N N N N N S M e M m m M M O P P a P
Z � 1S
�Nlpp
coo
PNbI N ' µ ' H» ' N kq
M f
d 6
p N
OO C
_
i
�
w
O
m � pp GINn
pb0�
QQ
pQQ
�NryOfD$$Nt
I� 0'.•iS u
p
v
tX M -i u
�Nlpp
coo
PNbI N ' µ ' H» ' N kq
M f
p N
OO C
4
C
5
i
�
w
O
9
m0
nClhNml�f�n O�NtiOPS
b'i C
d HP �"
i (V�O��On
tj Om�N
9 �
�
pp ttpp
P ' �OpMMMOPTbtl �v
9;5 �; �-gffiffin
coo
O
p N
n F
4
C
5
T
w
O
Z
log�z
b'i C
d HP �"
i (V�O��On
tj Om�N
9 �
�
pp ttpp
P ' �OpMMMOPTbtl �v
m
Y
.ti .i mfr Fl fn
%
tiryMN�N�
SSo
G'�U Tdzoa6Fazgz4�5
q
a
�mRu
9;5 �; �-gffiffin
coo
O
FFF�
2
4
C
5
T
w
O
log�z
m y R YPNm
d HP �"
i (V�O��On
tj Om�N
�`D
��
N�Omi
PNµK NMWNN NM
µ
9;5 �; �-gffiffin
�ZI�4'PN tn"NNY lliN NY�1 ap �D Vpb btO
O$$$hu 01�NN " r� ' �1P m +CI p 0 p m0
8 r " O�an N ha�. m i µw
N N K N µ µ p N p µ µ
$O+$$
HN �"
N
SNNnt�t �fm u C t OfN CAP <m P l m S�NO�tiN
CC'O Ih Nfh l(f �0O�0Oti �tiaN$N NNNN NO NON
µ N N
�O O N N n� m 0 ti R p ti O P l m V O R
N Kn Nm M'MMN
oN Nw NNN NN NN
w
wwwm
v ° M mN gl�<MNry
NN Nnpp�mNO�q
N p N N wW N µ
2
Lq Qo u �
N
r 3.ri�z u �o�Y�a s Nc`5. g 3Hz¢ S3
FtS��, W °�75� LAC u�
ii ?? o x q
WC f zuZ Gi
KC c� � ping £g i- �nEFV� ¢
afu¢¢ m $Goa
to Z to m u `U
b . ° n l�nnnl"+`��mnmm N F 9 0��m �P TO�PPNSQN
coo
FFF�
�G
4
C
5
2 E a m
w
O
log�z
d HP �"
�
m
a z
faofss F F' o
000o
a
Z ¢ ziuuua
SSo
G'�U Tdzoa6Fazgz4�5
q
a
�mRu
Z f
° uf Gddge
000z��"
° u =5�m�ai
>��
- ° u
�ZI�4'PN tn"NNY lliN NY�1 ap �D Vpb btO
O$$$hu 01�NN " r� ' �1P m +CI p 0 p m0
8 r " O�an N ha�. m i µw
N N K N µ µ p N p µ µ
$O+$$
HN �"
N
SNNnt�t �fm u C t OfN CAP <m P l m S�NO�tiN
CC'O Ih Nfh l(f �0O�0Oti �tiaN$N NNNN NO NON
µ N N
�O O N N n� m 0 ti R p ti O P l m V O R
N Kn Nm M'MMN
oN Nw NNN NN NN
w
wwwm
v ° M mN gl�<MNry
NN Nnpp�mNO�q
N p N N wW N µ
2
Lq Qo u �
N
r 3.ri�z u �o�Y�a s Nc`5. g 3Hz¢ S3
FtS��, W °�75� LAC u�
ii ?? o x q
WC f zuZ Gi
KC c� � ping £g i- �nEFV� ¢
afu¢¢ m $Goa
to Z to m u `U
b . ° n l�nnnl"+`��mnmm N F 9 0��m �P TO�PPNSQN
a �
}d }gd(
3 3
m ^'
V
C
lh ��
Z
9
u
c
N �
Z
y � N C
9 D
m y
E
� C
Z
s 2
m i
O
0
m
E E
4
Z
O
g1 6 . NNK MmN W O+
«« O
M N «
mn $mmcrnei
ti P m n P ry m P P N b 0 ° n
OI�Vf%NPti OPNb�bO��NtiC'V�n
n « tR
N
Q
C p q ��E a
O 6 O n Y O U w U LL G Y
Z K ¢ ril n C
0�" `C Qr z� i 8 8 -- SAM �a
U O jago Z�uRy2 ny,a
i W Q G]O'd' 6 U zw T6 C O�n•
5��!z ?�ww rya�y zz�-"g �qa GZii 3Ct iip
?zoa =FHm`�17d' O�g�NpzSo�re ��SC G¢aa4
.
PEG
e
0
E
Y3
� @ v
¢qq CI
E g
P
W P
kEg
6 N
g Z
C g Z
- N
0
N
a
C!
H
y£S
0
8 �^
y A
E
Z
8
B
m
8888 ° 88�SS��e °��o88m8 °�;��88�S8m�8$8��M�88 8 8 88
M N N N N N W M N N
�8 r z E a a n
x
w �
� wa a
U 2 �
'a
g Q 6 2 (u J y RM
o �[ Q Q m W m £ U
K Um 2
� N � m i a �4a gad �az n3Wa S �i Q3 dddw$ Wx � �g
o z
ww z
� S�� a w
S o�� $ �omT�ga�°x��
� u� Qoo g � w uz�asz .
°£££
E =I - .rvn <vi onmm�: ��ti.^.. m..^. m. m. °rvnrvnnrvrv- .rn°nnmm�nnnn�vaa
u
c
on �3
z R
9 n
9 j
m g
0
H
p
m
SO c gi ° d SSSSrvb6o
� N
6
ad o o .�
Z W
c C Z N Z
WW�
Z
. 0 -U
ww �3at5 t�, r F o��
woo
csw l Z,O 00 G
+Wry n u EUi ua�pUZS i�U
G zs
2
« N N
°888 S S
NNWW Wm I fO KOSN�PP
N N N MN Ntlh
JLF�F �i ��NJ�JIANNN{nU 1-I-VF F{- U'F- NW�VIWWW
~O < ps F x u �-
�n
u o °
]Z V1 Y Q pp qY O V� Y T 2 2 pm}
Q 6 C 4 yp ¢ yp W u Q mo yF n a 2 R
W 6 w W a 'i` £ J 6 u1 V 1 6 V 1 U O m O V U
= � Z ¢ yQ W J Z W 42 = p�
O 0 u O w S W ¢ a O 2 g ? y5 N
w w F F
i �tg �N3tu z � z�'wt� 3tgz
f
ryS�U'U' i p ¢ U' Z
U' PZ o'UWA�06
HM
>0 K T� t'J gg
iYo?I- Y.i a t¢�i. F��3fzn
�
�
E
7
6 !2 (�k�
■ E §�� aw �!» ))§
( 2 §)')!° `§` ■ + }\ ()k «
,!
\/Q |�2lr( «;� / - §§ |� ((§| ; §� !!!■
i § «ra<ZHI
\ k\\\
a \
»/!
) |!
)§\
/!