HomeMy WebLinkAbout2011-04-20 PACKET 00 (6:00 WORKSHOP)REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING TEM #
DATE 4/20/2011
PREPARED BY Administration Ryan Schroeder
ORIGINATING DEPARTMENT DEPARTMENT HEAD
COUNCIL ACTION REQUEST
Open Workshop: PSCH Council Chamber.
SUPPORTING DOCUMENTS
® MEMO /LETTER: Memo from Ryan Schroeder dated 4/14/2011.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENTS
Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Document2
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To: Honorable Mayor and City Council Members
From: Ryan R. Schroeder, City Administrator
Date: April 14, 2011
Subject: PSCH Council Chambers
On March 19, 2011 the City Council toured City Halls at the cities of Apple Valley, Farmington,
and Prior Lake. The specific intent of the tours was to review lobby and reception areas in
addition to Council Chamber sizing and layouts.
Within the approved design documents the Council Chambers are drafted at 1200 square feet
which is the same size as the chambers within the current City Hall facility. Chambers at the
three toured facilities ranged in size between 1800 and 2150 square feet seating up to roughly
100 members of the public.
At present we are planning on seating at the Council dais for seven persons (including the City
Administrator and City Attorney flanking the Mayor). According to Wold, for purposes of 9
member commissions that could be accommodated within the space provided without
additional dais expansion.
The current design provides for staff seating at a disparate table for four staff positions. Under
our current operation that seating area should be expanded to six positions. An alternative
would be to provide the four person desk area for staff with agenda items with any additional
staff seated within the public seating area.
It is anticipated that we would ask for direction on media issues as well. Included would be
screen placement, monitors at the dais and the like.
Wold will present a design which provides for a secondary access point to the Chambers by
Council members at the northwest corner of the building which would egress into the training
corridor. We would be asking for affirmation that the egress is as desired by Council.
By way of additional information for Council:
1. The Environmental Commission discussed sustainability issues at their most recent
meeting (April 13). Consensus appeared to be that we should target some of the
sustainability features within the LEED checklist but we would not be specifically be
making application for LEED certification for the project. The Commission has
scheduled a special meeting for April 27 to provide a final recommendation on energy
efficiency bundling as presented by the Weidt Group under contract by Xcel Energy.
2. The Planning Commission will be conducting a site plan review on April 25. There is
not a requirement for a Public Hearing regarding this site plan review, however, we are
noticing the meeting as such. Their recommendation will be brought to one of the May
Council meetings.
3. At the April 6 meeting of the Council, member Lehrke had requested a project finance
workshop ahead of the scheduled June 1 workshop. The intent of the June 1 date is to
provide an opportunity for a review of direction ahead of bid authorization and after
adjournment of the 2011 State Legislature. The post adjournment date is considered
pertinent to ensure that any legislative changes that may impact public financing are
known ahead of further Council deliberation on the matter. At present staff has not
received specific direction from the Mayor or Council as a whole to schedule a
preliminary financing meeting.