HomeMy WebLinkAbout2011-04-20 AGENDAAGENDA
COTTAGE GROVE CITY COUNCIL
COUNCIL CHAMBER
7516 - 80TH STREET SOUTH
AP RI L 20, 2011
Agenda Updated: April 19, 2011
Persons wishing to address the Council during this meeting are asked to sign the "Public
Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance.
This information will aid in the accurate publication of the official meeting minutes.
OPEN FORUM - 7:15 P.M.
Persons may address the City Council on subjects that are not a part of the Regular Meeting
agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular
Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are
televised LI VE, airing on Government Channel 16.
REGULAR MEETING - 7:30 P.M.
CALL TO ORDER — Mayor
ROLL CALL — City Clerk
ADOPTION OF AGENDA
2. PRESENTATIONS
A. Reserve Officer Academy Graduates.
3. APPROVAL OF MINUTES
A. March 30, 2011 Special Meeting.
4. CONSENT CALENDAR
A. Accept and Place on File the Following Minutes:
i. Environmental Commission Meeting Minutes from March 9, 2011.
B. Consider authorizing issuance of a Temporary On-Sale Liquor License to the
St. Paul Park/Newport Lions for June 17 & 18 at Kingston Park, and June 18 at
Lamar Park, in conjunction with Strawberry Fest.
Staff Recommendation: Authorize issuance of the liquor license.
C. Consider adopting Arbor Day resolution.
Staff Recommendation: Adopt Arbor Day resolution.
APRIL 20, 2011 AGENDA
Cottage Grove City Council
D. Consider adopting a resolution amending the Personnel Policy with changes to
the Travel and Training Policy.
Staff Recommendation: Adopt the resolution.
E. Consider awarding the contract for the 2011 Micro Surfacing Bituminous Trails
to Fahrner Asphalt, Inc. in the amount of $32,780.00.
Staff Recommendation: Adopt the resolution awarding the contract.
F. Consider authorizing City Staff to advertise and sell surplus property on eBay
(Public Works Items).
Staff Recommendation: Authorize City Staff to advertise and sell surplus property on e8ay.
G. Consider authorizing City Staff to dispose of surplus property on eBay
(DesignJet 755c large format color map printer).
Staff Recommendation: Authorize City Staff to dispose of surplus property on e8ay.
H. 1. Consider amending the Sign Ordinance regulations related to campaign
signs to bring it into compliance with state statutes. 2. Consider authorizing the
publication of this sign ordinance amendment by title and summary.
Staff Recommendation: 1. Adopt the sign ordinance amendment. 2. Adopt the resolution
authorizing publication of the ordinance amendment by title and summary.
I. 1. Consider approving the final plat for Pinecliff 4th Addition, consisting of 14
single-family homes to be located along the easterly extension of 60th Street
and west of Ideal Avenue. 2. Consider approving the development agreement
with U.S. Home Corporation for construction of the public improvements.
Staff Recommendation: 1. Adopt the resolution approving the final plat for Pinecliff 4th Addition.
2. Approve the development agreement.
J. Consider approving the MnDOT Cooperative Landscaping Agreement for State
Project No. 8205-969E for landscape improvements on TH 61 at 80th Street.
Staff Recommendation: Approve the agreement.
K. Consider awarding the contract for the 2011 Sanitary Sewer Televising
Program to Hydro-Vac, Co. in the amount of $15,878.53.
Staff Recommendation: Adopt the resolution awarding the contract. Hydro-Vac submitted the
lowest of two quotes received.
L. Consider sending a letter to the United States Postal Service regarding their
proposed relocation within the 60-day comment period.
Staff Recommendation: Approve sending the letter.
M. Consider approving the plans and specifications and establishing a May 19,
2011 bid date for Ravine Parkway and 85th Street South.
Staff Recommendation: Adopt the resolution approving the plans and specifications and
establishing the bid date.
N. Consider approving the plans and specifications and establishing a June 2,
2011 bid date for the Thompson Grove Estates Storm Sewer Rehabilitation
Project.
Staff Recommendation: Adopt the resolution approving the plans and specifications and
establishing the bid date.
O. Consider approving the grant application from CenterPoint Energy through their
2011 Community Partnership Grant Program to receive 2 extra sets of
protective bunker gear to replace two 9-year-old sets ready for replacement.
This is a 50/50 match and each set will cost approximately $1,863.00 with the
City receiving $1,863.00 from Centerpoint Energy.
Staff Recommendation: Approve the grant application.
APRIL 20, 2011 AGENDA
Cottage Grove City Council
**P. Consider appointing Danette Parr to the position of Economic Development
Director.
Staff Recommendation: Approve the appointment.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
6. PUBLIC HEARINGS
7. BID AWARDS
A. Consider awarding the contract for the 2011 Pavement Management Project to
Hardrives, Inc. in the amount of $986,588.53.
Staff Recommendation: Adopt the resolution awarding the contract. Hardrives, Inc. submitted
the lowest of five bids received.
8. UNFINISHED AND NEW BUSINESS
A. Consider adopting a resolution approving the actions of the EDA from their April
12, 2011 meeting regarding the Second Amended and Restated Contract for
Private Development — PHS/Cottage Grove, Inc. (Presbyterian Homes/Norris
Square Project).
Staff Recommendation: Adopt the resolution approving the EDA action and authorizing
issuance of the Limited Taxable Tax Increment Revenue Note in the amount of $2,229,292.
B. 1. Consider accepting Splash Pad Planning Study Report. 2. Consider
authorizing staff to prepare plans and specifications for a splash pad to be
located at Highlands Park with a total project expense estimated at $500,000. 3.
Consider authorizing staff to hire architectural services and prepare plans and
specifications for remodeling the existing Highlands Park building with a total
project expense estimated at $150,000.
Staff Recommendation: 1. Accept the Splash Pad Planning Study Report. 2. Authorize staff to
prepare plans and specifications for a splash pad to be located at Highlands Park with a total
project expense estimated at $500, 000. 3. Authorize staff to hire architectural services and
prepare plans and specifications for remodeling the existing Highlands Park building with a total
project expense estimate at $150,000.
C. 1. Consider placing on file the Community Center Task Force Final Report. 2.
Consider authorizing staff to commence negotiations with the YMCA in
preparing a Letter of Intent. 3. Consider establishing a committee to make a
recommendation on a referendum.
Staff Recommendation: 1. Receive and place on file the Community Center Task Force Final
Report. 2. Authorize staff to commence negotiations with the YMCA in preparing a Letter of
Intent. 3. Establish a committee to make a recommendation on a referendum.
*D. Consider awarding the contract for the 2011 Lighting Upgrade for Public Works
& Fire Station #2 to Premium Electrical in the amount of $25,211.75.
Staff Recommendation: Award the contract. Premium Electrical submitted the lowest of four
quotes received.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
10. COUNCIL COMMENTS AND REQUESTS
APRIL 20, 2011 AGENDA
Cottage Grove City Council
11. PAY BILLS
A. Approve payment of check numbers 171483 to 171700 in the amount of
$742, 904.17.
12. WORKSHOP SESSION — OPEN TO PUBLIC
13. WORKSHOP SESSION — CLOSED TO PUBLIC
A. City Administrator Performance Review.
ADJOURNMENT
* Agenda Item Submitted 4/18/2011.
** Agenda Item Submitted 4/19/2011.