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HomeMy WebLinkAbout2011-04-20 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 7516 - 80TH STREET SOUTH AP RI L 20, 2011 Agenda Updated: April 19, 2011 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Reserve Officer Academy Graduates. 3. APPROVAL OF MINUTES A. March 30, 2011 Special Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Environmental Commission Meeting Minutes from March 9, 2011. B. Consider authorizing issuance of a Temporary On-Sale Liquor License to the St. Paul Park/Newport Lions for June 17 & 18 at Kingston Park, and June 18 at Lamar Park, in conjunction with Strawberry Fest. Staff Recommendation: Authorize issuance of the liquor license. C. Consider adopting Arbor Day resolution. Staff Recommendation: Adopt Arbor Day resolution. APRIL 20, 2011 AGENDA Cottage Grove City Council D. Consider adopting a resolution amending the Personnel Policy with changes to the Travel and Training Policy. Staff Recommendation: Adopt the resolution. E. Consider awarding the contract for the 2011 Micro Surfacing Bituminous Trails to Fahrner Asphalt, Inc. in the amount of $32,780.00. Staff Recommendation: Adopt the resolution awarding the contract. F. Consider authorizing City Staff to advertise and sell surplus property on eBay (Public Works Items). Staff Recommendation: Authorize City Staff to advertise and sell surplus property on e8ay. G. Consider authorizing City Staff to dispose of surplus property on eBay (DesignJet 755c large format color map printer). Staff Recommendation: Authorize City Staff to dispose of surplus property on e8ay. H. 1. Consider amending the Sign Ordinance regulations related to campaign signs to bring it into compliance with state statutes. 2. Consider authorizing the publication of this sign ordinance amendment by title and summary. Staff Recommendation: 1. Adopt the sign ordinance amendment. 2. Adopt the resolution authorizing publication of the ordinance amendment by title and summary. I. 1. Consider approving the final plat for Pinecliff 4th Addition, consisting of 14 single-family homes to be located along the easterly extension of 60th Street and west of Ideal Avenue. 2. Consider approving the development agreement with U.S. Home Corporation for construction of the public improvements. Staff Recommendation: 1. Adopt the resolution approving the final plat for Pinecliff 4th Addition. 2. Approve the development agreement. J. Consider approving the MnDOT Cooperative Landscaping Agreement for State Project No. 8205-969E for landscape improvements on TH 61 at 80th Street. Staff Recommendation: Approve the agreement. K. Consider awarding the contract for the 2011 Sanitary Sewer Televising Program to Hydro-Vac, Co. in the amount of $15,878.53. Staff Recommendation: Adopt the resolution awarding the contract. Hydro-Vac submitted the lowest of two quotes received. L. Consider sending a letter to the United States Postal Service regarding their proposed relocation within the 60-day comment period. Staff Recommendation: Approve sending the letter. M. Consider approving the plans and specifications and establishing a May 19, 2011 bid date for Ravine Parkway and 85th Street South. Staff Recommendation: Adopt the resolution approving the plans and specifications and establishing the bid date. N. Consider approving the plans and specifications and establishing a June 2, 2011 bid date for the Thompson Grove Estates Storm Sewer Rehabilitation Project. Staff Recommendation: Adopt the resolution approving the plans and specifications and establishing the bid date. O. Consider approving the grant application from CenterPoint Energy through their 2011 Community Partnership Grant Program to receive 2 extra sets of protective bunker gear to replace two 9-year-old sets ready for replacement. This is a 50/50 match and each set will cost approximately $1,863.00 with the City receiving $1,863.00 from Centerpoint Energy. Staff Recommendation: Approve the grant application. APRIL 20, 2011 AGENDA Cottage Grove City Council **P. Consider appointing Danette Parr to the position of Economic Development Director. Staff Recommendation: Approve the appointment. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS A. Consider awarding the contract for the 2011 Pavement Management Project to Hardrives, Inc. in the amount of $986,588.53. Staff Recommendation: Adopt the resolution awarding the contract. Hardrives, Inc. submitted the lowest of five bids received. 8. UNFINISHED AND NEW BUSINESS A. Consider adopting a resolution approving the actions of the EDA from their April 12, 2011 meeting regarding the Second Amended and Restated Contract for Private Development — PHS/Cottage Grove, Inc. (Presbyterian Homes/Norris Square Project). Staff Recommendation: Adopt the resolution approving the EDA action and authorizing issuance of the Limited Taxable Tax Increment Revenue Note in the amount of $2,229,292. B. 1. Consider accepting Splash Pad Planning Study Report. 2. Consider authorizing staff to prepare plans and specifications for a splash pad to be located at Highlands Park with a total project expense estimated at $500,000. 3. Consider authorizing staff to hire architectural services and prepare plans and specifications for remodeling the existing Highlands Park building with a total project expense estimated at $150,000. Staff Recommendation: 1. Accept the Splash Pad Planning Study Report. 2. Authorize staff to prepare plans and specifications for a splash pad to be located at Highlands Park with a total project expense estimated at $500, 000. 3. Authorize staff to hire architectural services and prepare plans and specifications for remodeling the existing Highlands Park building with a total project expense estimate at $150,000. C. 1. Consider placing on file the Community Center Task Force Final Report. 2. Consider authorizing staff to commence negotiations with the YMCA in preparing a Letter of Intent. 3. Consider establishing a committee to make a recommendation on a referendum. Staff Recommendation: 1. Receive and place on file the Community Center Task Force Final Report. 2. Authorize staff to commence negotiations with the YMCA in preparing a Letter of Intent. 3. Establish a committee to make a recommendation on a referendum. *D. Consider awarding the contract for the 2011 Lighting Upgrade for Public Works & Fire Station #2 to Premium Electrical in the amount of $25,211.75. Staff Recommendation: Award the contract. Premium Electrical submitted the lowest of four quotes received. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS APRIL 20, 2011 AGENDA Cottage Grove City Council 11. PAY BILLS A. Approve payment of check numbers 171483 to 171700 in the amount of $742, 904.17. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. City Administrator Performance Review. ADJOURNMENT * Agenda Item Submitted 4/18/2011. ** Agenda Item Submitted 4/19/2011.