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HomeMy WebLinkAbout2011-05-04 PACKET 04.A.iii.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # 0 DATE 5/4/11 tI® « PREPARED BY Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Receive and place on file the approved minutes for the Planning Commission's meeting on March 28, 2011. STAFF RECOMMENDATION Receive and place on file the approved Planning Commission minutes for the meeting on March 28, 2011. BUDGET IMPLICATION $N /A $N /A N/A BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Planning Commission minutes from meeting on March 28, 2011 COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER DATE REVIEWED APPROVED DENIED ® PLANNING 4/25/11 ❑ ® ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Planning Commission minutes from meeting on March 28, 2011 COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Planning Commission March 28, 2011 A meeting of the Planning Commission was held at Cottage Grove City Hall, 7516 — 80th Street South, Cottage Grove, Minnesota, on March 28, 2011, in the Council Chambers and telecast on Local Government Cable Channel 16. Call to Order Chair Messick called the Planning Commission meeting to order at 7:00 p.m. Roll Call Members Present: Ken Brittain, Michael Linse, Steve Messick, Tracy Poncin, Brian Pearson, Ryan Rambacher, Jim Rostad, Brian Treber Members Absent: Chris Willhite Staff Present: Howard Blin, Community Development Director John McCool, Senior Planner David Thiede, City Council Open Forum Messick asked if anyone wished to address the Planning Commission on any non - agenda item. No one addressed the Commission. Approval of Agenda Linse made a motion to approve the agenda. Brittain seconded. The motion was approved unanimously (8 -to -0 vote). Chair's Explanation of the Public Hearing Process Messick explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and that the City Council makes all final decisions. In addition, he explained the process of conducting a public hearing and requested that any person wishing to speak should come to the microphone and state their full name and address for the public record. Public Hearings and Applications 6.1 Campaign Sign Ordinance Amendment— Case TAI 1 -004 The City of Cottage Grove has applied for a text amendment to amend the City's sign ordinance for noncommercial (campaign) signs to conform to state statutes. McCool summarized the staff report and recommended approval. Planning Commission Minutes March 28, 2011 Page 2 of 3 Rambacher asked what happens if the signs are not removed ten days after the election. McCool responded that the City may pick those up or would contact the campaign manager to inform them that the signs need to be removed. He stated that there has not been a problem with sign removal. Messick opened the public hearing. No one spoke. Messick closed the public hearing. Rambacher made a motion to approve the sign ordinance amendment. Treber seconded. Motion passed unanimously (8 -to -0 vote). Discussion Items 7.1 3M East Cove EAW — Case EAW11 -007 McCool provided a summary of the Environmental Assessment Worksheet (EAW) related to the 3M Cottage Grove East Cove Sediment Remediation Project. He stated that the Planning Commission and Environmental Commission would make a recommendation on the EAW during the 60 -day public comment period. The Planning Commission will hold the public hearing on the EAW and the conditional use permit for grading at their April 25 meeting. Messick asked if there could be a joint meeting between the Planning and Environmental Commissions. McCool stated that staff would look into scheduling a joint meeting. rinse asked if the oversight for the total cleanup project would be done by the State of Minnesota. Blin responded yes. Approval of Planning Commission Minutes from February 28, 2011 Messick stated that Councilmember Thiede was not in attendance at the February 28, 2011, meeting as noted in the minutes. Pearson made a motion to approve the minutes of the Planning Commission meeting on February 28, 2011, meeting as amended. Rostad seconded. The motion passed unanimously (8 -to -0 vote). Reports 9.1 Recap of March City Council Meetings Blin updated the Commission on the City Council meetings held on March 2 and March 16, 2011. Brittain asked if there would be a trail around the pond in The Waters at Michael's Pointe sub- division. Blin responded that the trail was not included in the original preliminary plat, so it is not a part of the final plat. 9.2 Response to Planning Commission Inquiries None Planning Commission Minutes March 28, 2011 Page 3 of 3 9.3 Planning Commission Requests Thiede announced that on March 29 there will be a public open house on the public safety /city hall facility at City Hall from 6:00 p.m. to 8:00 p.m.; on April 6 there will be a meeting on the Red Rock Corridor meeting at the South Washington County Service Center from 5:00 p.m. to 7:00 p.m.; and on April 25 the Planning Commission will hold the public hearing on the Public Safety /City Hall site plan. Messick asked if there has been any planning on the future of current city hall building. Blin responded that there have been some preliminary discussions. When the city hall project was first discussed, the thought was to raze this building and sell the property for commercial de- velopment. Another option includes reusing the building as a business incubator space. The library may want this site for a new facility. The City will spend more time on investigating re- use options for this site. It may also be advantageous to hold onto the property for a few years until the economy improves and then sell it. He also noted that there was a suggestion about closing Hemingway Avenue and combining the city hall parcel with the parcel across the street into a larger redevelopment area. Messick stated that there is an opportunity in concert with the Public Safety /City Hall project to look at what the vision is for 80th Street. Blin stated those topics will be discussed in the future. Brittain reported that Blin is leaving the City of Cottage Grove to pursue other opportunities. He expressed appreciation for all his hard work and leadership during his tenure. Blin stated that he really enjoyed working with the Planning Commission. 9.4 Organizational Meeting and Election of Officers Blin stated that the City Council appoints the Chair of the Planning Commission and staff failed to put that on the last Council agenda, so until the Council makes that decision at their next meeting, it would be warranted to delay the election of Vice Chair and Secretary. Messick stated that two readings of the Planning Commission Rules are required. This would be the first reading. He asked if anybody had any amendments to the 2011 Planning Commis- sion Rules. There were none. He stated that the Rules would be read for the second time at the next meeting and asked that the Commissioners bring any amendments to that meeting. Adjournment Linse made a motion to adjourn the meeting. Rambacher seconded. Motion passed unanimously (8 -to -O vote). The meeting adjourned at 7:32 p.m.