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HomeMy WebLinkAbout2011-05-04 PACKET 08.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # Ij DATE 5/4/11 4 0 16 PREPARED BY Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider creating a 10- member sub - committee to explore options for the establishment of a Civic Campus memorial tribute feature. Consider appointing members to serve on the sub - committee. Consider directing staff to administratively appoint the open seats that are yet to be determined with appropriate volunteer representatives from the listed organizations. STAFF RECOMMENDATION 1. Create the Civic Campus memorial tribute feature sub - committee. 2. Appoint members to serve on the sub - committee. 3. Direct staff to administratively appoint members to the open seats. SUPPORTING DOCUMENTS ® MEMO /LETTER: Memo from John M. Burbank dated 4/29/11 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE MINNESOTA TO: Mayor and Members of the City Council Ryan Schroeder, City Administrator FROM: John M. Burbank, Senior Planner DATE: May 4, 2011 RE: Civic Campus_ Memorial Tribute Feature Sub - Committee Introduction The Council is requested to appoint a ten - member sub - committee to explore options for the establishment of a Civic Campus memorial tribute feature. • . , A common civic iconic feature that has been discussed for many years in the City is the estab- lishment of a local veteran's memorial. The full scope of such a feature has had many suggested forms and attributes. It has been determined that an appropriate location to finally establish such a feature in Cottage Grove would be at the new Civic Campus site. Discussion As the development plans for the new Public Safety /City Hall progress, the design and review of special features and additions to the final site design have begun. Based on the project timeline, it is recommended that a site sub - committee be established to explore options for the establish- ment of a Civic Campus memorial tribute feature. The envisioned tasks of the sub - committee would be as follows: 1. Meet the established Civic Campus project design timeline requirements. 2. Meet the budgetary parameters allocated for the memorial tribute feature. 3. Determine a recommendation of who will be memorialized and honored with the tribute feature. 4. Determine a recommendation of how to best memorialize and honor those who have served. 5. Determine a recommendation of an appropriate location for the memorial tribute feature. 6. Determine a recommendation on the project design of the memorial tribute feature. 7. Determine a project construction schedule. The Community Development Department has taken the lead in soliciting names for inclusion in a list of member nomination to the planned sub - committee. It is recommended that representatives from the following local entities be appointed: American Legion VFW Honorable Mayor, City Council, and Ryan Schroeder Civic Campus Memorial Tribute Feature May 4, 2011 Page 2 of 3 3. Yellow Ribbon Committee Member 4. Cottage Grove City Council Member 5, Public Safety Commission Member 6. Army National Guard 7. Police Department 8. Fire Department 9. CG Lions 10. Citizen at Large The inclusion of a youth representative would an additional option and would still keep the sub- committee at a reasonable number to function properly. Summary Based on the initial solicitation for volunteers to the sub - committee, the following responses were received. 1. American Legion — To be determined 2. VFW — Michael Martin 3. Army National Guard —Jim Sullivan 4. Yellow Ribbon Committee Member — To be determined 5. Public Safety Commission Member — Ben Franczok 6. Police Department — Brian Franck 7. Fire Department — PJ McMahon 8. CG Lions — Charlie Anderson 9. Citizen at Large — Pat Mosites % Cottage Grove City Council Member — To be determined 11. Alternate — To be determined Recommendation A. Create a ten - member memorial tribute feature design sub - committee for the new Civic Campus site charged with the following tasks. 1. Meet the established Civic Campus project design timeline requirements. 2. Meet the budgetary parameters allocated for the memorial tribute feature within the context of the overall site budget for the Public Safety /City Hall project. 3. Determine a recommendation of who will be memorialized and honored with the tribute feature. 4. Determine a recommendation of how to best memorialize and honor those who have served. 5. Determine a recommendation of an appropriate location for the memorial tribute feature. 6. Determine a recommendation on the project design of the memorial tribute feature. 7. Determine a project construction schedule. Honorable Mayor, City Council, and Ryan Schroeder Civic Campus Memorial Tribute Feature May 4, 2011 Page 3 of 3 B. Appoint the following people to serve on the sub - committee. 1. American Legion - To be determined 2. VFW — Michael Martin 3. Army National Guard —Jim Sullivan 4. Yellow Ribbon Committee Member — To be determined 5. Public Safety Commission Member— Ben Franczok 6. Police Department— Brian Franck 7. Fire Department — PJ McMahon 8. CG Lions — Charlie Anderson 9. Citizen at Large - Pat Mosites 10. Cottage Grove City Council Member — To be determined 11. Alternate - To be determined C. Direct staff to administratively appoint the open seats that are yet to be determined with appropriate volunteer representatives from the listed organizations.