HomeMy WebLinkAbout2011-05-18 PACKET 02.C.REQUEST OF CITY COUNCIL ACTION
PREPARED BY
COUNCIL
MEETING
DATE 5/18/2011
Administration Ryan Schroeder
ORIGINATING DEPARTMENT DEPARTMENT HEAD
COUNCIL ACTION REQUEST
Workshop: Public Safety /City Hall Best Value Contracting.
SUPPORTING DOCUMENTS
® MEMO /LETTER: Memo from Ryan Schroeder.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Attachments.
ADMINISTRATORS COMMENTS
Administrator
Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Document2
City of
C ottage Gro
To: Honorable Mayor and City Council Members
From: Ryan R. Schroeder, City Administrator
Date: May 13, 2011
Subject: PSCH Presentation on Best Value Contracting
Enclosed, please find the most recent updates of the Public Safety / City Hall (PSCH) project
schedule and cost estimating. At the meeting of May 18, 2011 Council will receive a
presentation from Wold Architects on Best Value contracting. As Council was making the
architectural firm selection during July /August 2010 it was noted that Best Value was the
preferred project approach particularly within the current market. Further, one of the
advantages of the Wold selection was that they bring experience in Best Value above the other
firms that participated in the selection process.
As of April 5, 2011 the PSCH project was estimated by Wold at $15,995,000 of which
$13,040,220 was building construction, another $1,355,000 was allocated toward fees, testing,
and the like and $880,000 was allocated toward FF &E (furniture, fixtures, and equipment).
Also included was a $719,780 construction contingency (about 5.5% of the construction
budget). The contingency budget exists to protect against unforeseen conditions and
contractor and owner change orders. The use of the Best Value bid process is intended to
limit contractor change orders through the project construction. Unforeseen conditions and
owner change orders continue as a contingent liability although one can be managed and the
other should be limited with pre - development site analysis, a portion of which has been
completed at this time.
The Best Value bid method can provide upward pressure upon initial bids as the contractors
must provide for their additional cost exposure. However, the goal is a project completion at or
below construction plus contingency budgets with improved construction quality.
John McNamara will be presenting to the Council on Best Value. Jim Strommen, from
Kennedy & Graven will be available should Council have questions that fall into the legal realm
of Best Value contracting.
Council Action: None required absent change in project approach
PSCH and Associated Project Schedule: May /June 2011 (subject to change)5 /12/11
4/25/11: Planning Commission:
Site Plan approval
4/25/11: Public Safety Commission:
Affirm Public Safety Department sufficiency /transportation access
4/27/11: Environmental Commission:
Review /Recommendations on Energy Bundles/ Geothermal
5/4/11: Council:
Workshop on County Land exchange agreements/ Council chambers design;
Tank Purchase agreement; appoint Vets Memorial Committee and Schedule;
approval of sustainability features
5/9/11: Parks Commission:
Review of site plan for conformance with Regional Park Plan/ East Ravine Green
Space Plan /utilization as County trail head and integration into Park
5/9/11: Public Works Commission:
Recommendation re: Ravine Parkway and construction of 85 th ;
Street/conformance with MSA project schedule /Review of Storm water /roadway
infrastructure
5/10/11: Historic Preservation Commission:
Recommendations /Comment on Historic Appreciation within the Lobby /site /input
into Vets memorial /Time capsule
5/10/11: EDA:
Review of Project related to campus/ ER -CV anchor
5 /11 /11:Human Rights /Human Services Commission: (cancelled /no quorum)
Presentation
5/11/11: Environmental Commission:
Solar, storm water irrigation, hydroponic garage heat
5/18/11: Council:
Workshop on best value contracting; approval of Land exchange agreements;
5/19/11: Bids received on Ravine Parkway
5/23/11: Planning Commission
Preliminary Plat Public Hearing
6 /1 /11:Council:
Bid awards on Ravine Parkway, Financing workshop , Pre and Final Plat
approval, Site Plan approval
6/8/11 Environmental Commission:
Open agenda
6/14/11: SWWD
6/15/11: Council:
Authorize bids on PSCH (or later special meeting)
6/29/11: PSCH Open House 6PM open, 7PM Presentation on bid project
Veterans Memorial Committee Schedule (members appointed 5/4)
Interior Lobby review schedule:
Internal:
FIFE: 5/3, 5/17, 6/7
Materials Make -up:
Facility Maintenance:
Technology: 5 /20(Security systems), 6/17 (Final Design), TBD (Chambers Tech.)
Site Design:
Project Team: 5/19
of Cottage Grove
Wold Architects and
City Hall
Construction Costs
General Conditions and Contractor Overhead
Concrete/ Steel/ Masonry
Wood/ Finish Carpentry
Moisture Protection
Doors, Windows and Hardware
Interior Wall/ Finishes/ Specialties
Elevator
Fire Protection
Mechanical and Plumbing
Electrical
Landscaping and Site Amenities
Site, Civil and Utilities
Subtotal
Construction Contingency
Total Construction Cost
Project Costs (Fees, Testing, Contingencies)
Furniture and Equipment
Schematic
Design
Design
Development
12/15/2010
4/5/2011
Incl.
$
1,339,789
Incl.
$
2,760,272
Incl.
$
188,951
Incl.
$
595,705
Incl.
$
697,165
Incl.
$
1,068,670
Incl.
$
52,140
Incl.
$
149,600
Incl.
$
2,393,600
Incl.
$
1,786,971
Incl.
$
673,443
Incl.
$
1,333,914
$ 13,125,800
$
13,040,220
$ 634,200
$
719,780
$ 13,760,000 $ 13,760,000
$ 1,355,000 $ 1,355,000
TOTAL PROJECT COST $ 15,995,000 $ 15,995,000
ineers
3, 2011
Page 26 Commission No. 102189
City of Cottage Grove Wold Architects and Engineers
New Public Safety/ City Hall April 6, 2011
Design I Construction Documents
Construction
Bidding
`Occupancy
Page 25 Commission No. 102189