HomeMy WebLinkAbout2011-06-01 PACKET 04.G.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 06/01 /11
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the contract for the Pinecliff Landscaping Phase 1 to Heins Nursery, Inc. in
the amount of $ 43,423.00.
STAFF RECOMMENDATION
Adopt the resolution awarding the contract for the Pinecliff Landscaping Phase 1 to Heins
Nursery, Inc. in the amount of $ 43,423.00.
BUDGET IMPLICATION $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS
® MEMO /LETTER: Jennifer Levitt and Allan Larson, May 23, 2011.
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENTS
3 - 1 ! I It
City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
RESOLUTION NO. 2011-
RESOLUTION AWARDING QUOTE FOR THE PINECLIFF LANDSCAPING
PHASE 1 TO HEINS NURSERY, INC. IN THE AMOUNT OF $43,423.00
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, quotes were requested to provide the necessary work;
MR
WHEREAS, two firms sent quotes; and
WHEREAS, it appears that Heins Nursery, Inc. is the lowest
responsible quoter; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Heins Nursery, Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the quote for
the Pinecliff Landscaping Phase 1 to be awarded to Heins Nursery, Inc. in the
amount of $43,423.00.
Passed this 1st day of June, 2011.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Jennifer Levitt, City Engineer
Allan Larson, Engineering Technician
Date: May 23, 2011
Subject: Pinecliff Landscaping Phase 1 -- Quote
BACKGROUND / DISCUSSION:
As part of the 2008 Settlement Agreement with US Homes, the City is required to install botl
deciduous and conifer trees along with 11 landscaping beds within the Pinecliff Additions on
the east side of Hinton Avenue. The landscaping is to be similar in nature to the landscaping
beds that exist along the west side of Hinton Avenue and northeast corner of 65 Street and
Hinton Avenue.
As part of the settlement agreement the City is required to install landscaping specifically in the
proposed park area, city trail corridor, pond perimeter areas, boulevard trees for future lots and
areas adjacent to Hinton Avenue north of 62 Street. The agreement provides for a maximum
expenditure of $78,096 for the landscaping. The agreement specifies a planting plan dated
1/24/05 which specifies the quantity and species to be installed.
The current quotes are for the following landscaping quantities for Phase 1:
Pond WD- 1 Planting Beds NW Corner of Plat
PLANT TYPE
SIZE
QUANTITY
Hackberry (H)
2.5" B &B
14
Amur Maple Clump (AM)
6' B &B
10
Black Hill Spruce (BHS)
6' B &B
8
Red Splendor Crabapple (RSC)
1.75" B &B
5
Austrian Pine (AP)
6' B &B
8
Shredded Hardwood Mulch
CY
40
Poly Landscape Edging
LF
630
Landscape plant Beds
EA
7*
Boulevard Trees -- Homestead Avenue & 61 Street
(Boulevard frees are to be planted after home construction; fall of 2011)
PLANT TYPE
SIZE
Redmond Linden (RL)
2.5"
B &B
Sugar Maple (SM)
2.5"
B &B
Valley Forge Hybrid Elm (VFHE)
2.5"
B &B
Northern Red Oak (NRO)
2.5"
B &B
White Oak (WO)
2.5"
B &B
Pinecliff 3` Trail Corridor
(Trail plants are to be planted after trail construction; fall of 2011)
PLANT TYPE
SIZE
Hackberry (H)
2.5" B &B
Black Hill Spruce (BHS)
6' B &B
Shredded Hardwood Mulch
CY
Poly Landscape Edging
LF
Landscape plant Beds
EA
Pond WD- P10.2; Between 62 " & 63` Street Pinecliff 2 nd
QUANTITY
5
L �l.l_1►ltri'1
PLANT TYPE SIZE QUANTITY
Hackberry (H) 25' B &B 16
'"LANDSCAPE PLANTING BEDS (15'x 30' Surface Area)
(USE A MIX OF THE FOLLOWING PLANTS PER BED)
Junipers
Rugosa Rose
Dogwood Species
Honeysuckle Species
Vibuirnum Species
Barberry Species
Spirea Species
Lilac Species
Daylilies
Hostas
Perennial Flowers
It is anticipated that the remaining landscaping required from the settlement will be planted in
the by the fall of 2012.
Quotes were opened for the project stated above on May 6, 2011. Transmitted herewith is a
copy of the quotes for your information and file. Copies will also be distributed to each
company.
There were a total of 2 complete quotes. The following summarizes the results of the quotes
received:
Contractor Quoted Amount
Low Heins Nursery, Inc. $ 43,423.00
#2 Southview Design Nursery $ 45,058.00
The low quote on the project was Heins Nursery, Inc. at $43,423.00. This compares to the
Engineers Estimate of $45,000.00
IU *i1i1iT,IIG1:4k17 -TA 11[07 ki F
It is recommended to award the project to the lowest accepted quote, supplied by Heins
Nursery, Inc. at $43,423.00.