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HomeMy WebLinkAbout2011-06-01 PACKET 08.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 611/11 « • PREPARED BY Community Development Danette Parr ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST 1. Consider approving the preliminary plat for the Cottage Grove Ravine Addition. 2. Consider approving the final plat for the Cottage Grove Ravine Addition. 3. Consider approving the site plan review for the Public Safety /City Hall project. STAFF RECOMMENDATION Adopt the resolution approving the preliminary plat for the Cottage Grove Ravine Addition. Adopt the resolution approving the final plat for the Cottage Grove Ravine Addition. Adopt the resolution approving the site plan review for the Public Safety /City Hall project. ADVISORY COMMISSION ACTION ® PLANNING ® PUBLIC SAFETY ® PUBLIC WORKS ® PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ® ECONOMIC DEV. AUTHORITY ® HISTORIC PRESERVATION SUPPORTING DOCUMENTS DATE REVIEWED APPROVED DENIED 4/25 & 5/ 23/11 ❑ ® ❑ 4/25/11 ❑ ❑ ❑ 5/9/11 ❑ ® ❑ 5/9/11 ❑ ® ❑ 4/27111 ❑ ® ❑ 5/10/11 ❑ ® ❑ 5/10/11 ❑ ® ❑ ® MEMO /LETTER: Memo from John McCool dated 5/26/11 ❑ RESOLUTION: Draft - Preliminary Plat, ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: Exhibits ADMINISTRATORS COMMENTS Final Plat, and Site Plan Review 1 r �- ��, City ministrator Datd COUNCIL ACTION TAKEN: []APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE MINNESOTA TO: Mayor and Members of the City Council Ryan Schroeder, City Administrator FROM: John McCool, Senior Planner DATE: May 26, 2011 RE: Proposed Public Safety /City Hall Project — Preliminary and Final Plats and Site Plan Proposal The proposed Public Safety /City Hall project is located on a 6.82 -acre parcel of land at the south- east corner of Keats Avenue (CSAH 19) and 85th Street. The City Council is asked to approve the following applications: 1. Cottage Grove Ravine Addition — Preliminary Plat 2. Cottage Grove Ravine Addition— Final Plat 3. Public Safety /City Hall — Site Plan Review The Cottage Grove Ravine Addition subdivides 42 acres of land into one lot described as Lot 1, Block 1 and seven outlots labeled A through G. The property is owned by Washington County. The proposed new Public Safety /City Hall facility will be located on Lot 1, Block 1. The property is located south of the easterly extension of 85th Street and east of Keats Avenue South (CSAH 19). Existing drainage and utility easements and public right -of -way for the widening of Keats Avenue, the south half of 85th Street, and all of Ravine Parkway between the Washington County Service Center — Cottage Grove and 85th Street will be dedicated on the final plat once recorded at Washington County. A location map of the property to be platted is shown below. Location Map r . Proposed Cottage y ._ Grove Ravine Plat .. I I �� � t �tvY � .J - •• E 1 0 ' 0 _ g YNMI(tb 4' '. W E r M I � S. Washy Co. sarvica Center _ 9Bt6.9tt 1'1 Location Map Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 2 of 19 Below is a graphic of the proposed platted parcels, drainage and utility easements, and public right -of -ways as shown on the preliminary and final plats. The colored rendering identifies the proposed ownership of the platted parcels and parcel sizes. A copy of the colored illustration is attached as Exhibit A, the preliminary plat is attached as Exhibit B, and the final plat is Exhibit C. - nl I :I 1 I I I •_ 1 I I I I I i I 1 I 1 1 I I i I : r I � r IYI I I I i 1 I j Iry u w a , I N I I I Y I` 1 ; 1 I I I I 1 1 1 I I ; ' I 1 i 1 __ _ __ CITY JURISDICTION ; I I I , I I , y I I I I I' I 1 1. I i 8 'I Y .I �I t cl I l ^ DU%TY I OJTLCT 0 } •. 'm. - T L ol�r,... ,� ;. M; L.V "TH EF I E IL T L E TEF IT{ r au -! QT u d 44 . c -•..*r -- Ol1TLOT F ..L.7 - 0.04 ItiG. "' L 144 + OLMOT E C u�9 r F_ C NT: G''W4 ED l- 1 vT_u' —1- ^4 �l Proposed Parcel Ownership u „ a t� CIsY I ° G+b'NEG GT1 i L -- —1- ^4 �l Proposed Parcel Ownership Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 3 of 19 1 TIL 51 3 II k cursor C I N I I li II'I a's Sm P e 1 Ii i i M1 s i L " }- T 1 Y IS]JTL"JT 23 i. LpTt I K I I t 4 v �l I n AW, W� ME J tr. 3�E §MEET 3 tF z t r VOT - � .v Y ` grym'T4Y ML M ?NI ',EN TER .,CMON p'JTl+7T ` '�tRJTLGT F f s" r Final Plat ��Ty .. , I I Qt.AR4T D "5 ddd"' i I I arEp AG MOM a� - "• cs U�TLfli W i ` . adTLOT F I I I ���LaT a u ; � e i I 1 � � I I Final Plat Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project— Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 4 of 19 The Public Safety /City Hall project is a new building that is proposed to have approximately 66,434 square feet of gross floor area (not including the 2,800 square foot penthouse roof design) with 40 parking stalls in the underground parking garage and 144 outdoor parking spaces. Con- struction of this facility will begin in late 2011, with occupancy expected in the fall of 2012. The main parking lot will have approximately 112 parking spaces between the building and Ravine Parkway and another 32 outdoor parking spaces for public safety vehicles on the south side of the building. An outdoor public gathering area and amphitheater is proposed on the north side of the building. Four storm water infiltration basins are located on the property to meet storm water rate control and quality standards. Landscaping will be installed along Ravine Parkway, within internal parking medians, and along sections of the building's foundation. Advisory Commission Recommendations Six of seven Advisory Commissions reviewed the site plan for this project. The Human Rights /Human Service Commission was scheduled to meet, but their meeting was postponed. The comments and recommendations from the six advisory commissions and Economic Devel- opment Authority are summarized below. A copy of the Commission liaisons' transmittal memo- randum is attached to this memorandum. Planning Commission — Preliminary Plat The Planning Commission reviewed the preliminary plat application at a public hearing on May 23, 2011. Dale Andrews, 8430 Keats Avenue, objected to the Planning Commission moving for- ward with the platting process because the City and Washington County are discussing the terms of an agreement relative to park land mitigation. Andrews asked why the smaller outlots needed to be platted as separate parcels. It was explained that Outlots D, E, F, and G are platted parcels that will retain a drainage and utility easement over the entire area of those parcels. Washington County will own Outlots A, B, C, D, E, and F. Outlot A will be owned by Washington County, but maintained by the City. Outlots B and C will remain part of the Cottage Grove Regional Park. Outlots D, E, and F will be part of the storm water system that will receive storm water runoff from Ravine Parkway and some storm water discharge from the Public Safety /City Hall site. The over- all storm water rate control and quality standards will be complied with to insure water quality continuing into the ravine is better than the water already discharging into the ravine. A storm water retention basin will be constructed on Outlot G and will be owned by the City. There were no other written or oral comments received at the public hearing. The Commission unanimously (6 -0 vote) recommended that the City Council approve the Cottage Grove Ravine preliminary plat, subject to the condition shown in the attached draft resolution. The Planning Commission cited that the plat is consistent with the adopted City Vision 2030 Comprehensive Plan and complies with the City's Subdivision Ordinance regulations. An excerpt from the Plan- ning Commission's unapproved minutes is attached as Exhibit D. A copy of the draft resolution approving the preliminary plat is attached. Planning Commission — Site Plan Review The Planning Commission reviewed the site plan at a public hearing on April 25, 2011. No oral or written testimony was received. The Commission supported the proposal because the overall de- velopment plan was consistent with the East Ravine Planning Study and the adopted Future Vision 2030 Comprehensive Plan, and was compliant with the development standards required in the City's Zoning Ordinance. The Planning Commission unanimously (6 -0 vote) recommended Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project— Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 5 of 19 that the City Council and approve the site plan. An excerpt from the Planning Commission's ap- proved minutes is attached as Exhibit E. A copy of the draft resolution approving the preliminary plat is attached. Public Safety, Health, and Welfare Commission The Public Safety Commission attended a joint presentation with the Planning Commission on April 25, 2011, to review the Public Safety /City Hall project. Wold Architects and the City's Plan- ning staff made presentations on the site plan, building layout, and architectural design. The Public Safety Commission reconvened their meeting in Conference Room A at City Hall. The Commission discussed the access routes from Keats Avenue, signage for directing the general public to the building's main entrance and parking lot, parking needs, sustainability /design cha- racteristics proposed in the building, future growth projections, and space needs within the build- ing for future staff. The Commission unanimously approved the following support and recommendations: 1. That access to Keats Avenue (CSAH 19), 85th Street, and 90th Street provides ample access for a public safety response. 2. That the completion of Ravine Parkway in total reduces the level of traffic that otherwise would exist on Keats Avenue and the Commission affirmed that the dispersion of traffic by creation of the parallel collector is a benefit to public safety response and traffic safety. 3. That the building's space planning that now exists through the design provides space suffi- cient to provide for the Public Safety Department in both short -term and long -term needs of the community. 4. That the growth projections and therefore the project size provide for a reasonable approach. 5. That the project proceed to the bid stage. The memorandum from Peter Koerner, Deputy Director of Public Safety, dated April 27, 2011, is attached as Exhibit F. Environmental Commission The Environmental Commission reviewed the preliminary site plan at their March 9, April 13, April 27, and May 11, 2011 meetings. Their discussions primarily pertained to environmental sustaina- bility criteria for the building and property. Wold Architects made presentations to the Environ- mental Commission at their meetings in April and May. Other matters discussed by the Commission included rain water collection systems for irrigation, design performance, and energy efficiency strategies for energy credits, geothermal, and potential environmental certifications. At the April 27, 2011 meeting, the Commission unanimously (8 -0 vote) recommended to the City Council to use Bundle #2 with additional items from Bundles #3 and #4 as described below: Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project— Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 6 of 19 • Window glazing: Lo E tint 5, aluminum frame, argon fill $11,057 • Daylight controls: Private offices $580 Break room during daylight $540 • Lighting control: garage occupancy sensor control to one -third level $4,002 • Review with staff: occupancy sensor control of office equipment $5,700 An excerpt from the Environmental Commission's approved minutes for March 9 is attached as Exhibit G. An excerpt from the unapproved minutes of the April 13 and April 27 meetings are at- tached as Exhibits H and I. The Environmental Commission also made a recommendation not to proceed with geothermal for the building. The City Council approved the Environmental Commission's recommendations on May 4, 2011. Public Works Commission The Public Works Commission met on May 9, 2011. Wold Architects gave a presentation on the proposed Public Safety /City Hall project. The Commission discussed the landscaping plan, park- ing lot layout, amphitheater /public space, infiltration ponds, and trails connecting to the Ravine Park system. Commission members also discussed the importance of building security, particu- larly after normal business hours, and the proposed construction schedule for the extension of Ravine Parkway and 85th Street. It was noted that the road project is an MSA project, and its construction costs are independent of the Public Safety /City Hall project costs. The Commission recommended to the City Council by a 4 -0 -1 (abstaining vote) the following: 1. The project is in conformance with the East Ravine Planning Study. 2. The project is in conformance with the MSA map. 3. The project is in conformance with the Comprehensive Plan related to water resources (in- cluding water, sanitary sewer and surface water) and transportation plans. 4. The site plan of the project positively responds to Public Works' maintenance requirements (low impact plantings, irrigation and roof runoff). 5. A copy of the memorandum from Les Burshten is attached as Exhibit J. Director of Public Works, dated May 10, 2011, Economic Development Authority The EDA met on May 10, 2011 and reviewed the Public Safety /City Hall site plan. The EDA un- animously (5 -0 vote) approved the site plan based on the following findings: 1. The project will create construction employment during the one -year construction period. Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project— Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 7 of 19 2. The project will contribute positively from an economic impact perspective to the greater community as a result of the construction jobs, the impact on future campus opportunities, and future development opportunities to the north of the development site and within the East Ravine generally with the possibility of positive influence upon the Cottage View de- velopment site. 3. The project does provide positive conformance with the MSA transportation plan, the East Ravine Plan and the adopted Comprehensive Plan. A copy of Ryan Schroeder's memorandum dated May 10, 2011 summarizing the FDA's recom- mendation is attached as Exhibit K. Parks, Recreation, and Natural Resources Commission The Parks Commission met on May 9, 2011 and reviewed the proposed Public Safety /City Hall site plan. The Commission supported the proposed project based on their findings that it is con- sistent with policies and recommendations documented in the following resources: • Cottage Grove Natural Resource Inventory —1998 • Cottage Grove Recreational Needs Study — 2005 • East Ravine Master Plan — 2005 • Cottage Grove Regional Ravine Park Master Plan amendment — 2007 • Natural Resources Inventory memo from SEH dated September 29, 2010 • The adopted Future Vision 2030 Comprehensive Plan — 2011 The Parks Commission unanimously (5 -0 vote) recommended the approval of the Public Safety /City Hall site plan based on the following findings: 1. Conforms to the East Ravine Master Plan. 2. Conforms with the Cottage Grove Recreational Needs Study. 1 Conforms to the Parks Element of the adopted Future Vision 2030 Comprehensive Plan. 4. Conforms to the Land Use Element of the adopted Future Vision 2030 Comprehensive Plan. 5. Conforms to the Cottage Grove Regional Ravine Park Master Plan amendment. 6. The project does not negatively impact any high quality natural communities. 7. The project enhances access to the Ravine Park recreational trail system, completes the Ravine Parkway /85th Street access loop and provides public parking and park access at the proposed Public Safety /City Hall site. 8. Enhances the transportation and recreational trail system by providing construction of the trail along the Ravine Parkway, which ultimately connects to the balance of the East Ravine Trail system and to the West Draw Trail system. Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 8 of 19 9. Provides views of the Cottage Grove Ravine Regional Park along the east side of Ravine Parkway. 10. The size of the Ravine Park will be positively expanded in the future with the additions of acreage conveyed in conformance with replacement requirements specified in the 2005 adopted and the 2011 proposed land swap agreements related to the PSCH Project. 11. The low profile architecture and use of materials is complimentary to the natural set- tings of the Ravine Park, 12. The proposed infiltration basins and other surface water management techniques are consistent with current city ordinances, policies and practices. 13. The exploration of sustainable construction methods, materials, and HVAC infrastruc- ture for the final design will have a positive benefit on the environment in Cottage Grove and elsewhere. John Burbank's memorandum dated May 27, 2011, summarizing the findings of the Parks Com- mission is attached as Exhibit L. An excerpt from the Parks Commission's unapproved minutes for their meeting on May 9, 2011, is attached as Exhibit M. Advisory Committee on Historic Preservation The Advisory Committee on Historic Preservation (ACHP) reviewed the site plan at their meeting on May 10, 2011. The ACHP reviewed the same resource documents that were presented to the Parks, Recreation and Natural Resource Commission. A list of those documents is described above. The ACHP unanimously recommended that the proposed Public Safety /City Hall project and de- velopment plan is in conformance with all the adopted plans and policies relevant to ACHP. Their findings are as follows: 1. Conforms to the East Ravine Master Plan. 2. Conforms to the Land Use Element of the adopted Future Vision 2030 Comprehensive Plan. 3. Conforms to the Cottage Grove Regional Ravine Park Master Plan amendment. 4. The project does not negatively impact any high quality natural communities. 5. The Public Safety /City Hall site plan and building interior will provide new opportunities to display and share educational materials on the history of Cottage Grove. 6. Historic appreciation is enhances by the Memorial Tribute and Time capsule committee efforts. Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project— Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 9 of 19 7. Enhances the transportation and recreational trail system by providing construction of the trail along the Ravine Parkway which ultimately connects to the balance of the East Ravine Trail system and connecting to the West Draw Trail system. 8. The Public Safety /City Hall site provides for preservation of historic landscapes within the community along the single loaded Ravine Parkway. 9. The exploration of sustainable construction methods, materials and HVAC infrastructure for the final design will have a positive benefit on the environment in Cottage Grove and elsewhere. John Burbank's memorandum dated May 27, 2011, summarizing the Historic Preservation Com- mittee's findings is attached as Exhibit L. An excerpt from the ACHP's unapproved minutes for their meeting on May 10, 2011, meeting is attached as Exhibit N. Planning Considerations Ordinance Criteria City ordinance requires site plan approval by the City before a building permit for a new structure is issued. The purpose of reviewing a site plan is to assure new development conforms to City development standards and ordinances. The proposed municipal building and uses are permitted uses in the Rural Residential District (R -1). The site plan review application meets all the ordinance performance standards within the R -1 District. Approval of this application is subject to the provisions of the Zoning Ordinance and the conditions required by the City. Comprehensive Plan Conformance This property is designated "civic /institutional" on the Future Land Use Map in the adopted East Ravine Master Plan 2005 and "parks /private open space" on the Future Land Use map in the adopted Future Vision 2030 Comprehensive Plan. The proposed use is consistent with the ap- proved Future Vision 2030 Comprehensive Plan, the adopted East Ravine Master Plan, and the approved Alternative Urban Areawide Review (AUAR) and Mitigation Plan as approved by the Metropolitan Council and City of Cottage Grove. Property Characteristics This 6.8 -acre parcel slopes downward from the northwest corner of the site to the southeast cor- ner. The grade difference between the north and south ends of the site provides the opportunity to construct a two -story structure that will effectively appear to be a one -story structure from the east, north, and west views. The building's south elevation will be a two -story structure. The majority of the site has a prairie grass ground cover. There is a cluster of trees in the natural ravine that abuts the southwest boundary line of the proposed Public Safety and City Hall facility. The northerly extension of Ravine Parkway to the easterly extension of 85th Street will provide public access to the property. Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project— Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 10 of 19 Planning Considerations Preliminary Plat The preliminary plat subdivides 42 acres of land to create a parcel for the proposed new Cottage Grove Public Safety /City Hall. Other platted parcels will remain in Washington County's owner- ship. The site for the proposed Public Safety /City Hall is 6.82 acres. Outlot A is the possible site of other future public facilities. This parcel is approximately nine acres in area. Outlots B and C have a cumulative land area of approximately 18.39 acres and will re- main as park land for the Cottage Grove Ravine Regional Park. Outlots D, E, and F have a com- bined area of approximately 0.28 of an acre. These three parcels will be designated as public drainage and utility easements. The County will own these three parcels and they will remain part of the park land for Cottage Grove Ravine Regional Park. Outlot G is approximately 0.71 of an acre of land that will be graded as a storm water basin. The City will own this parcel and will be responsible for the maintenance of the basin. The dedicated right -of -way for Keats Avenue encompasses approximately 2.84 acres of land. The right -of -way width for Keats Avenue is 90 feet, which is 30 feet more than its present 60 -foot width. The 85th Street right -of -way has about one acre of land area and Ravine Parkway is ap- proximately 2.9 acres. The northerly extension of Ravine Parkway will bisect 85th Street. There are existing utility easements along the east side of Keats Avenue. The closest easement to Keats Avenue is a 50 -foot wide Northern Natural Gas Company easement for underground natural gas pipelines. The Metropolitan Council's sanitary sewer interceptor pipe abuts the pipe- line easement along the east side and is 70 feet in width. Along the east side of the sanitary sewer interceptor easement is a proposed 30 -foot wide drainage and utility easement. A City water main exists within this easement. Other public drainage and utility easements will be platted over a portion of Outlot B and Lot 1, Block 1. Public drainage and utility easements will be platted over the entire area of Outlots D, E, and F. A copy of the preliminary plat is attached as Exhibit B. Final Plat The final plat is consistent with the preliminary plat layout, right -of -way dedication and the pro- posed public utility and drainage easements. A copy of the final plat is attached as Exhibit C. Site Plan The site will have access from Ravine Parkway, which will be constructed this year. This street will eventually serve as the collector roadway for the area east of Keats Avenue. The first seg- ment of this street, approximately 1,000 feet long, was constructed in 2007 to serve the Wash- ington County South Service Center site. Also included in the Ravine Parkway /85th Street construction project will be the construction of a bridge crossing the natural ravine located north of the South Washington County Service Center. Construction of the bridge and Ravine Park- way /85th Street is scheduled to begin in early summer and be substantially completed in the fall of this year. Access to the two parking lots for the Public Safety and City Hall building will be from Ravine Parkway. The northern access will have a landscaped center median between the ingress and egress lanes. This access will be the main access to the building and upper parking lot. The Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 11 of 19 south access will be primarily for public safety vehicles to access the underground garage and the 32 outdoor parking spaces in the lower level parking lot. The building will abut a natural ravine that extends into the Cottage Grove Ravine Regional Park. There is a wooded area southwest of the building that will be protected during the construction process. There is an area near the bottom of the ravine that may require tree removal for con- struction of a trail. Most of the ground vegetation between the ravine and building will be seeded with prairie grasses after grading is completed around the building. A portion of the existing trail that extends from Keats Avenue to existing trail corridors within the Park will be relocated along the southwesterly boundary line for the Public Safety /City Hall site. A trail will be constructed from the trail near the ravine to the north side of the building. Bike racks and benches will be provided near the front entrance of the building. A veteran's memorial is being planned in the vicinity of the public open space north of the building. Flag poles are tentatively planned to be placed between the memorial and front entrance. Design for the veteran's memorial and the placement of a time capsule have not been completed and will in- volve input from citizen volunteers. A paved walkway will be constructed along the north side of the building that will connect to a paved patio area and a small amphitheater. The paved patio area is on the west side of the building. An outdoor public gathering area consisting of a maintained lawn surface is planned north of the building and east of the amphitheater. The terraced slope west of the public gathering area slopes to the southwest. Limestone blocks will be used as a series of terraced walls for a sitting and viewing area of the performance pad. The terraced walls will be used as seats. An example of this amphitheater concept is shown below. A geothermal system might be constructed for this project. If such a system is installed, the bore- hole field will generally be located in the northeast corner of the site. The main drive access, pub- lic gathering space, drop -off turnaround, and part of the main parking lot will likely cover the Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 12 of 19 borehole field. The City and consultants continue to evaluate the options and costs for this type of system. A copy of the proposed site plan is attached as Exhibit O. Site Plan Parking Based on the size of the proposed office and public space areas, city ordinance requires a mini- mum of 148 parking spaces. There will be 40 spaces in the garage, approximately 112 outdoor spaces on the upper parking level, and approximately 32 outdoor spaces at the lower level park- ing area for a total of 184 spaces. Except for accessible parking spaces, all other parking spaces will be a minimum of nine feet wide and 20 feet in length. Access drives are a minimum of 24 feet wide. The parking stall size and drive aisle widths comply with city ordinance requirements. Outdoor Lighting Wall lighting and parking lot perimeter lighting are proposed as part of this project. The current city requirements are that all lighting shall be downward directed and must not exceed one foot - candle at the property line. Prior to the issuance of a building permit, a comprehensive lighting package will be reviewed and approved to ensure city lighting regulations are complied with. Landscaping The green space between the parking lots and Ravine Parkway will be landscaped to mitigate public views of the parking areas from the trail corridors and Ravine Parkway. Extensive landscaping will also be at the main entrance, and a variety of plant materials will be along the building's foundation. The illustration below conceptually shows the areas near the front entrance that will be landscaped. Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 13 of 19 The interior parking lot landscape islands, center medians, maintained lawns, and boulevard along Ravine Parkway will be irrigated. A rainwater collection system will also be designed for a drip -line irrigation system for vegetation and plantings near the building's foundation. The boule- vard area along the west side of Ravine Parkway will also be irrigated. Deciduous and conifer trees will be planted throughout the site, particularly along the access drives, interior parking lot islands, perimeter of the parking lots, and along the Ravine Parkway. Deciduous trees will be the primary species planted on the site to mimic the surrounding prairie savanna and deciduous woodland. The total tree count for new trees to be planted will comply with the minimum landscaping requirements of city ordinance regulations. Conifer shrubs and trees will be included in the overall landscaping improvements. A drawing showing the general location of various site amenities and landscaping improvements is shown below and is attached as Exhibit P. 5 .6 7 ,, �O Front Entran o e [ , `\ ° �! h 1 LLNESTONE AMPHITHEATER W /PLFFORMPNCE PAD j STORMWATER INFILTRATIM AREAS \ ) CAAPUS GREENSWARD f 4 PATIO W / TABLES B CRAM VETERAN'S MEMORIAL WM&TING & FOUNTAIN � 3FLAGPOLES 7 1101 RACKS DROP OFF MFA i4 9 WL nUGNrs 70_IWFSTONE BLCCN BENCH ro 2 Front Entrance Landscaping The interior parking lot landscape islands, center medians, maintained lawns, and boulevard along Ravine Parkway will be irrigated. A rainwater collection system will also be designed for a drip -line irrigation system for vegetation and plantings near the building's foundation. The boule- vard area along the west side of Ravine Parkway will also be irrigated. Deciduous and conifer trees will be planted throughout the site, particularly along the access drives, interior parking lot islands, perimeter of the parking lots, and along the Ravine Parkway. Deciduous trees will be the primary species planted on the site to mimic the surrounding prairie savanna and deciduous woodland. The total tree count for new trees to be planted will comply with the minimum landscaping requirements of city ordinance regulations. Conifer shrubs and trees will be included in the overall landscaping improvements. A drawing showing the general location of various site amenities and landscaping improvements is shown below and is attached as Exhibit P. Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 14 of 19 IN NATIVE PLANTIKS� MESIC PRAIRNE ® LMSESTONEAMPHITHEATER K STORMWATER INFILTRATION AREAS PROPOSED TAML © POTENTIAL HOLIDAY TREE LOCATION YJJ CAMPUS GREENSWARD I9 POTENTIAL CAMPUS GREENSWARD EXTENSION �f TRAILNEAD CONNECTION [i] PATIO W TABLES & CHAIRS (Jf VETERAN'S MEMORIAL W /SEATING & FONNTAIN ® FLAGPOLES NNE RAcm DROP OFF ® CAMPUS ENTRANCE ® STAFF ENTRANCE 16j GENERATOR ENCLOSURE �I MAINTENANCE STRIP SIDEWALKRRAN. CONNECTION BOLLARD LIGHTS Q MEDIAN W /LIMESTONE BOULDERS r' RSTUR`� C '` BUILDING �-� i 1 iG a 1 , / N\ T /T T' r � I Q �PVBIIC PARKING O b i i Landscape Plan X Architecture The proposed Public Safety /City Hall design consists of two- stories having a gross floor area of approximately 66,434 square feet. This floor area does not include a 2,800 square foot penthouse roof design that is proposed. General administration offices, Public Safety Department offices, Council Chambers, training /emergency operations center, meeting rooms, locker rooms, and an- cillary support spaces will be on the upper level of the building and consists of approximately 28,650 square feet. The public area of the main level consists of a 2,540 square foot main lobby, 575 square feet for the Public Safety lobby, a 3,455 square foot meeting room, and approximately 1,715 square feet for the Council Chambers. Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 15 of 19 The lower level will have an 18,750 square foot garage area for 40 parking stalls for public safety vehicles, 2,900 square foot evidence room, 3,190 square feet of booking and detention cells, and approximately 4,560 square feet of other building support spaces. The interior of the building was designed to meet the objectives of customer service and interior/ exterior functionality. The preliminary floor plan for the main level and lower level are shown be- low. The architect continues to work on the architectural plans for this project and the total floor area might be modified as construction plans are being prepared. MEETING ROOM SUITE MAIN ENTRY/ LOBBY 5 €a PUBLIC _ SAFETY - a CLERICAL] RECORDS COMM DEVELOP. . , PUBLIC PATROL STAFF SPACES r Main Level Floor Plan Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 16 of 19 r u Lower Level Floor Plan The building elevations viewed from the east, north, and west sides will be approximately 26 feet above grade. The south side of the building will have a two -story appearance and will be ap- proximately 43 feet above grade. The lower level on this side of the building will have overhead doors that access the garage areas for public safety vehicles. Concrete bollards will be placed on each side of the overhead doors. The building's exterior materials include combinations of stone, brick, glass, and metal. These exterior materials are consistent on all four sides of the building and the earth tone colors are complimentary to each other. Rooftop and at -grade mechanical equipment will be screened from public view as required by city ordinance. The proposed building exterior materials also comply with city ordinance criteria. Building elevations on all four sides are shown below. Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project— Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 17 of 19 - �Luee -M - J TYG 16 MAW Lea - Mme. � M�116 wee itai. Streets and Access The first segment of Ravine Parkway was constructed in 2007 and provides access to the Wash- ington County Service Center — Cottage Grove. At that time, the northerly extension of Ravine Parkway and the easterly extension of 85th Street was planned to accommodate future develop- ment. The functional classification of Ravine Parkway and 85th Street is a major collector street and both will be under the City's jurisdiction. Keats Avenue (CSAH 19) is an arterial roadway under Washington County's jurisdiction. A bituminous trail will also be constructed on the east side of NOFTN ELEVATION Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 18 of 19 Ravine Parkway. A concrete sidewalk will be constructed on the west side of Ravine Parkway and the south side of 85th Street. A portion of the existing trail system that bisects the southwes- terly one -third of the site will be relocated. The City will provide parking in the Public Safety /City Hall parking lot for visitors to access the Cottage Grove Regional Park trail system. The South Washington Watershed District (SWWD) reviewed the proposed Ravine Parkway and 85th Street project. The SWWD reported that the project meets all applicable SWWD standards. This project is consistent with the proposed right -of -ways as shown on the preliminary plat. Utilities The property is located within the Metropolitan Urban Service Area (MUSA). City water and sa- nitary sewer utilities were extended to this property in 2007 in conjunction with the Washington County Service Center — Cottage Grove project. These existing utility services are adequately sized to accommodate the Public Safety /City Hall site and future urban growth in this area. A variety of public drainage and utility easements exist along the east side of Keats Avenue and the south - central area of the proposed plat. These easements will be shown on the final plat. Water quality and quantity rate control will be provided through a storm water system that con- sists of four storm water infiltration basins on Lot 1, Block 1 (proposed Public Safety /City Hall site), on Outlot G in the Cottage Grove Ravine plat, and on the County's South Service Center property. The site will be graded so that a majority of the surface water runoff will be directed to four infil- tration basins located on the site. The purpose of these infiltration basins is to improve storm wa- ter quality before discharging off -site. The largest filtration basin is located at the northeast corner of the main parking area. It is located near the main access drive and will provide a green and open view at the main entrance. This basin is designed to handle most of the runoff from the parking lot area. Another infiltration basin is located at the south end of the main parking lot and two other basins are located northwest and southwest of the building. All the infiltration basins are designed to comply with storm water quality and rate control standards. Storm water discharging into the ravine from the Public Safety /City Hall site will be better quality as compared to existing storm water that flows into the ravine. Public Hearing Notices Public hearing notices were mailed to 16 property owners on two different occasions. The first mail notification was sent on April 14, 2011, to announce that the Planning Commission will hold a public hearing regarding the Public Safety /City Hall site plan. This hearing was held on April 25, 2011. Only one person from the mailed notice list attended the public hearing. The second public hearing notice was mailed on May 12, 2011 to announce that the Planning Commission will hold a public hearing on May 23, 2011 for the review of the preliminary plat named "Cottage Grove Ravine Addition." Two property owners from the 16 property owners noti- fied of the public hearing attended this meeting. Some of the mailed notices were mailed to property owners that are greater than 500 feet from of the 42 -acre site. City ordinance only requires notification to property owners that are within 500 feet. The reason for extending the notification area was because the Cottage Grove Ravine Re- Honorable Mayor Bailey, City Council Members, and Ryan Schroeder Public Safety /City Hall Project — Preliminary Plat, Final Plat and Site Plan May 26, 2011 Page 19 of 19 gional Park boundary buffered many other properties from the proposed Public Safety /City Hall site. Both public hearing notices were also published in the South Washington Bulletin. Recommendation The preliminary plat, final plat, and site plan for the Public Safety /City Hall development plan are substantially consistent with the documents presented to City advisory commissions. For this rea- son and based on the findings and recommendations by the City's advisory commissions, it is recommended to the City Council that the following applications be approved, subject to the con- ditions of approval listed in the attached draft resolutions for each application. 1. Cottage Grove Ravine Addition — Preliminary Plat 2. Cottage Grove Ravine Addition — Final Plat 3. Public Safety /City Hall Site Plan Review Application Enclosures: Exhibit A— Landownership on Final Plat Exhibit B - Cottage Grove Ravine Addition Preliminary Plat Exhibit C - Cottage Grove Ravine Addition Final Plat Exhibit D - Excerpt from the Planning Commission unapproved minutes for May 23, 2011 Exhibit E - Excerpt from the Planning Commission approved minutes for April 25, 2011 Exhibit F - Public Safety's memo dated April 27, 2011 Exhibit G - Excerpt from the Environmental Commission approved minutes for March 9, 2011 Exhibit H - Excerpt from the Environmental Commission unapproved minutes for April 13, 2011 Exhibit I - Excerpt from the Environmental Commission unapproved minutes for April 27, 2011 Exhibit J - Public Works memo dated May 10, 2011 Exhibit K - Economic Development Authority's memo dated May 10, 2011 Exhibit L - John Burbank's memorandum dated May 27, 2011 for Parks Commission and ACHP Exhibit M - Excerpt from the Parks Commission unapproved minutes for May 10, 2011 Exhibit N - Excerpt from the ACHP unapproved minutes for May 11, 2011 Exhibit O — Site plan dated June 1, 2011 Exhibit P — Landscaping Plan Exhibit A Cottage Grove Ravine Addition TURISDI&TIOM C ITY I.c M T T it. w c1pi : OWNED L6T I 7 s ss .ks, El K AT-. t TL T L OJTLCT 0 H EF I E W ,L r L 6 TEF -L: M OL;7L'DTG C.71 AS. 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The proposed new Public Safety /City Hall facility will be located on Lot 1, Block 1. The prop- erty is located south of the easterly extension of 85th Street and east of Keats Avenue South (CSAH 19). McCool summarized the staff report and recommended approval subject to the condition stipulated in the staff report. Messick opened the public hearing. Dale Andrews, 8430 Keats Avenue stated that she does not support the proposed Public Safety /City Hall project as a whole and does not understand how the plat creates one lot and seven outlots. McCool explained that the proposed Lot 1, Blockl is the planned site for the Public Safety /City Hall facility, and there are seven outlot parcels labled A, B, C, D, E, F, and G. Outlot A is located north of Lot 1, Block 1; Outlot B is along Keats Avenue; and Outlot C abuts the Cottage Grove Ravine Park. Outlots D, E, and F are smaller parcels of land along the south boundary of the 42 -acre parcel of land to be platted. These outlots will be owned by the County and will have drainage and utility easements platted over the entire area of said outlots. Outlot G will be City -owned land and will also have a drainage and utility ease- ment platted over the entire area of said outlot. Leavitt stated that the smaller outlots are cur- rently drainage and utility easements that are part of a storm water system. Outlot F will have a storm water pipe that will discharge storm water from the street. Outlot D will have a storm water pipe to discharge from Lot 1, Block 1 that will meet rate control and water quality re- quirements. Outlot E will have storm water discharge from the street. Outlot G is a storm water basin that will provide water quality and rate control from impervious surfaces before flowing into the ravine. Water quality is improved as compared to the water that already dis- charges into the ravine. Andrews stated that she understands that the outlots are for drainage from the building and road and that no buildings will be constructed on the smaller outlots. Andrews stated that she does not understand why the Commission is considering this subdi- vision plat when the entire 42 acres is currently under a land swap deal that is being re- negotiated between the County and City. Andrews stated that she has those documents with her and she is curious why the application before the Commission is based on the current contract when the County will soon be voting on a new one. Messick stated that this applica- tion just changes the platting but does not change the legal ownership. McCool explained that a taxing parcel will be subdivided to create the property. Andrews stated that the new contract is very specific regarding Lot 1 Block 1 but does not include those other parcels. She asked if the Commission is voting on the application tonight. Messick responded that the Commission would vote on a recommendation to the City Council, who would make the final approval on June 1. Excerpt from Unapproved Planning Commission Minutes Cottage Grove Ravine Addition Preliminary Plat May 23, 2011 Page 2 of 3 Andrews asked the Commission to vote this down until the City can confirm what the con- tract is going to look like. Levitt explained that the agreement that was in place in 2005 addressed this land swap. As part of the City's Comprehensive Plan, this area was always identified as a civic campus. Now, just like with the Washington County Service Center, once a plat is in place and site plans prepared, the specifics of the agreement could be better un- derstood and we now can articulate in great detail what is needed for the site. The County and the City are working on an agreement, which was on the May 18 City Council agenda but was continued to the June 1 meeting. She explained that the exhibits in the land swap and cost share agreements are represented with these seven lots. The drainage and utility easements are critical. She stated that this plat is consistent with those agreements. Thiede stated that the document in the packet shows these outlots. Andrews said that is the document that is currently in place but the document she has is the proposal in front of the County for approval. Thiede responded that her document was from the meeting on May 4. Andrews expressed her opposition to the project. Thiede explained that the Council is asking the Planning Commission to review the preliminary plat to subdivide a 42 -acre parcel of land into one lot and seven outlots to be called the Cottage Grove Ravine Addition. The proposed Public Safety /City Hall will be located on Lot 1, Block 1. He stated that Levitt gave a specific explanation on the functions of the outlots. Andrews asked why the City presented this plat when they have a different proposal in front of the County, noting that the new agreement does not discuss all the outlots. She reiterated that the new agreement does not look like the old agreement. McCool stated that this property is owned and controlled by Washington County. He ex- plained that 85th Street north of the platted area is under different ownership and is not part of this plat, which is why it does not appear on this plat. He noted that the boundary and size of Lot 1, Block 1, which is the site of the proposed Public Safety /City Hall site, is not chang- ing and the lot size would still be 6.82 acres. Brittain explained that the Planning Commission reviews preliminary plats before ownership changes. He believes this platting is independent of the agreement with the County. The Planning Commission reviews how this parcel of land is going to be utilized in conjunction with the comprehensive plan and the East Ravine Task Force recommendations. He clarified that there are two separate issues; the agreement that the city will have with the County and the platting process itself. Messick stated, as he stated at the last meeting when the Planning Commission reviewed the site plan, that the Commission has jurisdiction over land use, but as a private citizen and not as a Commissioner, he has concerns about the project. He approved the site plan be- cause it met ordinance requirements. Whether he wants the project approved or not, the de- cision is left to the elected policymakers. He echoed the fact that this Commission routinely will vote on land use before ownership changes. Brittain asked if there was still going to be a trail connection and if so, is it going to go under the bridge. McCool said yes. Brittain asked how the trail connections interrelate with the drainage easements. Levitt responded that the trail systems will be maintained by the City of Excerpt from Unapproved Planning Commission Minutes Cottage Grove Ravine Addition Preliminary Plat May 23, 2011 Page 3 of 3 Cottage Grove but they will reside within Washington County's property. She described the trail connections for that area, noting that there will be access into the Cottage Grove Ravine Regional Park from essentially three different directions, which has been coordinated with the Washington County Parks Division. Rostad asked if the ownership does not work out to fit this plat, would the plat come back before the Commission. Brittain asked regardless if the Public Safety /City Hall building is built on Lot 1, Block 1, or not, Ravine Parkway will be constructed where it is proposed on this plat based on the East Ravine study and this plat identifies specific drainage easements that are primarily focused on the roadway and the bridge. Levitt responded that was correct, and the plat is consistent with the transportation element of the comprehensive plan, our AUAR, and the East Ravine Task Force Report. The only outlot that is contingent on the building site is Outlot D, which is for drainage coming from that site. All the other outlots are necessary for the impervious surface that is being created by the roadway. No one else spoke. Messick closed the public hearing. Brittain made a motion to approve the preliminary plat for Cottage Grove Ravine Addi- tion, subject to the condition listed below. Poncin seconded. 1. All drainage and utility easements recommended by the City Engineer are shown on the final plat. Motion passed unanimously (6 -to -0 vote). EXCERPT FROM APPROVED MINUTES OF THE PLANNING COMMISSION MEETING ON APRIL 25, 2011 6.1 Public Safety /City Hall Project — Case SP11 -009 The City of Cottage Grove has applied for site plan review of the proposed Public Safety/ City Hall facility to be built on approximately 6.8 acres located on the southeast corner of Keats Avenue (County Road 19) and 85th Street (Joint Meeting with Public Safety, Health, and Welfare Commission). McCool summarized the staff report and recommended approval subject to the conditions stipu- lated in the staff report. Jodi Nelson, Wold Architects, provided a detailed description of the site plan and pictures of the exterior features of the building, landscaping plan, and the interior floor plan. Treber asked how the public areas, such as the amphitheater, would be administered. McCool responded that it is an open area and staff does not foresee that there would be a lot of pro- gramming of events and activities. He stated that those areas could be reserved by the public for various uses. Treber expressed concern about traffic circulating past the Washington County South Service Center to the Public Safety /City Hall using the first entrance they encounter, which would be the entrance to the parking area by the police garage. He asked if there are plans for signage at that entrance to direct traffic around to the other side of the building. McCool re- sponded that 85th Street will be extended to the east and will connect with Ravine Parkway to the north of the property. Traffic will be able to loop through the site either from 85th Street or at 90th Street. Treber asked if most of the traffic would come from 85th Street. McCool responded that it would probably be a split traffic pattern; northbound vehicles on Keats Avenue will probably take the 90th Street entrance and southbound traffic on Keats Avenue will take the 85th Street en- trance. Treber requested that signage be added at the entrance to the parking area by the police garage to discourage traffic from pulling in there. Treber opened the public hearing. No one spoke. Treber closed the public hearing. Messick stated that the public record should reflect that the purpose of public hearings for site plans is to provide citizens an opportunity to comment on new projects and to ensure that new developments conform to the City's development standards and ordinances. He believes this project is consistent with the City's comprehensive plan and the development standards required by City ordinances. He stated that he will vote to approve the site plan, but wanted it in the record that the Planning Commission is not approving building this facility. Messick stated that the Commission's task is to ensure that the proposed facility meets city ordinance requirements, which is the Commission's only jurisdiction. McCool asked if the Public Safety Commission had any questions or comments on the site plan. There were none. Poncin made a motion to approve the site plan review for the Public Safety /City Hall facil- ity subject to the conditions listed below. Rambacher seconded. Excerpt from Planning Commission Minutes Public Safety /City Hall Project — Case SP11 -009 April 25, 2011 Page 2 of 2 All applicable permits (i.e., building, electrical, grading, mechanical) and a commercial plan review packet must be completed, submitted, and approved by the City prior to the commencement of any construction activities. Detailed construction plans must be reviewed and approved by the Building Official and Fire Marshal. 2. All signage on the site must comply with the ordinance criteria. 3. The grading and erosion control plan for the site must comply with NPDES 11 Permit re- quirements. Erosion control devices must be installed prior to commencement of any grading activity. Erosion control must be performed in accordance with the recom- mended practices of the "Minnesota Construction Site Erosion and Sediment Control Planning Handbook" and the conditions stipulated in Title 10 -5 -8, Erosion Control During Construction, of the City's Subdivision Ordinance. 4. An as -built survey of all private utilities must be submitted to the City prior to the is- suance of a Certificate of Occupancy. 5. Ornamental wrought iron /aluminum fencing that is consistent with the City standards will be required for any fencing completed on the site. 6. A bicycle rack of sufficient design to accommodate two or more bicycles of a variety of sizes and frame shapes and support the bicycle upright by its frame in two places is required. Motion passed unanimously (6 -to -0 vote). The Public Safety Commission, along with their Council Liaison Olsen, adjourned to their meeting in the Administration Conference Room. (M City of Cottage Grove Memo Public Safety To: City Administrator Ryan Schroeder (� From: Deputy Director of Public Safety Peter J. Koerner iJ Date: April 27, 2011 Re PUBLIC SAFETY/CITY HALL PROJECT On April 25 2011, the Public Safety Health and Welfare Commission (PSHWC) attended a joint presentation with the Planning Commission. Senior Planner John McCool did present the site plan reference Planning Commission agenda item 6.1 Public SafetylCity Hall Project— case SP11 -009. This presentation included a presentation by WOLD architects. At the conclusion of the presentation John McCool did ask the members of the PSHWC if they had further questions or comment. The commission had no further questions or Comments. The Public Safety Health and Welfare Commission then reconvened their meeting in the conference room at City Hall. Under new business, the Commission had the opportunity to ask questions or provide feedback to WOLD architects as well as city staff. City Council Liaison Olsen, City Administrator Schroeder, Director of Public Safety Woolery, Senior Planner Burbank and I were available for commission questions and comments as well. The following is a summary of the discussion: Access /Ravine Parkway Member Ben Franczok asked if the County Road 19 would require a semaphore. Senior Planner Burbank did discuss the engineering requirements /traffic counts as well as the Ravine Parkway project. Chief Woolery also discussed that public safety uses due care when responding and general patrol so the access points at 85 Street and 90 Street do provide ample access. It was clarified that police officers may respond from the public safety building however often they respond from wherever they are on patrol. Currently the patrol officers are assigned to a north and south zone. The ambulances will still respond from the fire stations as we are currently doing. Member James Neuenfeldt asked about the turn lanes from 85 to County Road 19. Senior Planner Burbank did provide an overview of the proposed roadway. Member Franczok did ask about signage or access for public safety. His concern was the general public may attempt to access the building from the public safety lot. He recommended a sign that stated "emergency access /parking only ". WOLD did articulate that design would direct citizens to the front entrance. Through design and landscaping there should not be confusion with the emergency access. Parking /Emergency Operations Center Chair person Brian Hagen did ask if there was adequate space for our needs with the Emergency Operations Center (EOC) and adequate parking for now and in the future. Chief Woolery did explain how the EOC would be activated and utilized. Public Safety staff believes that the space of the EOC and parking is adequate and meets future needs as well. Sustainability /Design Vice Chair person Angela Chambliss asked for further details on the sustainability of the project. WOLD and Council Member Olsen did provide an overview of the sustainability and what the design includes. They also advised that the environmental commission would still be reviewing. Chair person Hagen also inquired about the energy efficiencies of having a glass lobby. WOLD did provide further information on the efficiencies and why a glass lobby will work. Growth Projections Member Franczok commented that he was pleased in the space for current staffing as well as planning for the future. He wanted to ensure that staffing levels continue to be evaluated and increase when appropriate. Member Todd Chambliss also stated that staffing should continue to be evaluated and it is important the building fulfills the needs into the future. City staff advised that we are seeking affirmation that the space needs provide sufficiency now and in the future and that transportation access is appropriate. After discussion, Commission Member Todd Chambliss made the motion to approve /affirm the public safety /city hall project as presented. Member Franczok seconded the motion. The Commission did unanimously vote in favor of the recommendations. The Commission affirms /recommends: I . That access to CR 19 and 85 and 9o Street provides ample access for a public safety response 2. That the completion of the Ravine Parkway in total reduces the level of traffic that otherwise would exist on County Road 19 and the Commission affirmed that the dispersion of traffic by creation of the parallel collector is a benefit to Public Safety response and traffic safety 3. That the space planning that now exists through the design provides space sufficient to provide for the public safety department in both short term and projected long term needs of the community 4. That the growth projections and therefore the project size provide for a reasonable approach 5. That the project proceed to the bid stage The PSHWC requested to continue to be a part of the process and be provided project updates. PJK cc: Director of Public Safety Craig A. Woolery �t'7 �ery y � � ^ F r ^z 4� 2 F• Ol.[CS i� 'a e 3�: 0 O 'I I 1 B U I i pS i 7 g t J W 7 la s 8 ire if 2:.. OE J W W y�j 3 0 O� J W 1' N W4 3 0 J U O; WW ON J y m f Y O 3 ~ O� J A s 9a: 8a ta: 3 a i i IaT r > 8 qR { e' • T yE x8s e na fa t ° fs3135.a '.A $ .aiiaA9 a x ? %dy&si95 •. 9 le F$ f } A. 5 ?? ep !� 3 9 a %3N3 1 L ■ w N O N f o Z z z ^ F rn 1 � A Q U f4 I • w U N z U O ti m a a Environmental Commission March 9, 2011 Minutes Page 3 of 5 EXHIE 0 3 1 1T U" and ing is happening at that site that is compromising our water supply system in any way. Blin adde lat they are done with the remediation program at the Woodbury landfill site; they have dug up a PFCs they intended to and hauled it all away. Did 3M ask to pump less at the Woodbury site. itt responded yes, their proposal to reduce their pumping rate was ap- proved by the MPCA bu is point in time, the MPCA has indicated that the pumping reduc- tion has not taken place yet. was a question to Councilmember Olsen if there is anything the Council would like from the Co 'ssion relative to this groundwater monitoring program. Olsen responded, in partnership with sta , ' st a thorough analysis of the data. There was a question on what happens next relative to t current. Blin responded that the MPCA re- quires that on an annual report be prepared, and the " will continue to monitor the levels. Will this report be on the Council's agenda so they have t ortunity to make comments or should the Environmental Commission deliver a report to them. in responded that it is up to the Commission if they want to add any commentary to it. Levitt sta at in the past the City has received the annual report and staff has reviewed it, but it hadn't ty been sent to a consultant for more thorough investigation. She stated that staff asked our con nt to review it and submit a report for the Environmental Commission. She noted that the En ental Commission packets are sent to the City Council, so they have received this information. Old Business Public Safety /City Hall Facility Update Owen reported that a subcommittee of the Environmental Commission met to discuss the pro- posed building and what environmental sustainability criteria might be pursued or presented to the Council. They came up with a list of questions and recommendations for the City Council and staff based on green criteria. He stated that they would like to have a working session with members of the Council and staff to work through what environmental criteria might be feasible for the building. Blin asked who is on the subcommittee. Owen is the chair, Bigham, McLoughlin, Chase, and Porrett. It was stated that the most important thing to nail down was when certain things such as the HVAC plans have to be final, so the Commission can stage what can and can't be influenced. Blin stated that because this Commission is bound by state open meeting law regulations and any subcommittee of this Commission is also bound by those regulations. Any meeting of a subcommittee is technically public, so the agenda must be published and minutes kept. The Commission members agreed to abide by the open meeting laws and will send any agendas to staff for posting. Levitt reported that the Weidt Group would be available to talk about the analysis they are con- ducting with the architect, potentially as early as the next meeting. There is a public meeting scheduled for March 29 at City Hall. Levitt ex p a the workshop session on February 9, the Commission expressed interest in potentially creating a ters around sustainability. Brian Voelker, Public Works Management Analyst, outlined upcoming I events and listed a variety of topics as ideas for that flyer, and she asked for feedback from the It was suggested that the flyer could include information on the city's oil recycling program at Pu i ere was a request for the Commission members to provide written comments on what they wou#o Environmental Commission April 13, 2011 Minutes Page 3 of 5 ing Commissioners Pearson and Poncin left the joint meeting at 7:00 p.m. Open m /Additional Agenda Items Councilmember CYNgp provided a recap of the All Commission Meeting held on March 26, 2011. Isker suggested a tiro sule for the new Public Safety /City Hall. Olson stated that communi- cation to the Commission s improved over the past month. Owen noted that the Environ- mental Commission will make ecommendation on the 3M East Cove EAW at the May 11 meeting. He asked the Commission to review the EAW in advance of that meeting. New Business Environmental Commission 2011 Bylaws Olson asked for clarification from the City Code regarding how ny consecutive terms an Envi- ronmental Commissioner can serve. McLoughlin stated that he nee ore time to review. Chase made a motion to approve the bylaws with the clarification on the n er of consecutive terms. Bigham seconded. Motion passed unanimously (7 -to -0 vote). Old Business Public Safety /City Hall Sustainability — Wold Architects John McNamara, Wold Architects, provided an update on the proposed Public Safety /City Hall facility. The Planning Commission will hold the public hearing for the site plan review application on April 25, 2011. He described the site design. There will be four infiltration basins, a garden area, a veterans memorial, a time capsule, an amphitheater on the northwest corner of the building, and native materials along southwest and west sides of the site and at the front build- ing entrance. Owen asked if rain water could be captured for irrigation. He expressed concern regarding environmental impact from water runoff into the ravine. McNamara explained that the basins will capture the runoff and the rate of discharge will not be greater than the pre- settle- ment rate. McNamara described the floor plan and elevations of the building. He stated that they are working with Xcel on energy credits for design, performance, and energy efficiency strategies. Owen asked what determines which energy credits to seek. McNamara responded costs. Chase asked about the R -value for floors. McNamara stated that there is no payback for insulation un- der the slab and insulation would only be added if geothermal is selected. He explained that all strategies are interrelated. He discussed LEED 2009 for new construction. Owen asked about outdoor lighting because of the park. Bigham stated that it is important to try to achieve a high energy rating with verification of design and usage. The energy and atmosphere section is im- portant for measure and verification. Chase asked about commissioning the mechanical design and having a third party to measure and verify. Olsen asked if geothermal is under considera- tion. McNamara responded yes, under Energy and Atmosphere. Olson asked about other envi- ronmental certifications. Joel Dunning, Wold Architects, stated that they discussed B3 and the difference and amount of proof to achieve certification. Owen stated that recycled content might be an easy way to get extra points. The City could advertise that we are using the LEED Environmental Commission April 13, 2011 Minutes Page 4 of 5 process as a guideline. Olson stated that he has confidence in the staff and architect on the in- tent of sustainability with logical decisions to meet many of the LEED guidelines. Olsen stated the Environmental Commission brings values to the City Council and any recommendation the Commission passes on standards will be taken under advisement by the Council. Owen stated that the City is building a building and should work on meeting the intent of LEED certification as a guideline. Bigham stated there are elements of sustainability components that bring value to the community. McNamara provided talking points for the Commission. Schroeder discussed bundle options and suggested a special meeting to discuss bundles. McLoughlin discussed budget options with reference to environmental selections. Gibson asked how much staff wants Environmental Commission to comment on items listed in the "maybe" columns. Schroeder responded it is up to the team. Owen stated that the informa- tion be used as guidelines to try to reach 40 points and then work to get the extra points. Olson suggested searching for points within budget constraints. There was a discussion on geothermal. McNamara reported that it will cost $400,000 to $550,000 with a potential energy savings of 25 to 45 percent and a potential payback period of 10 to 15 years. The heating load drives the number of wells. There could be 286 wells across the site that would be 100 feet deep. Owen asked about maintenance of geothermal systems. McNamara stated that the equipment should last 30 years. The largest cost is the well drilling. Olson asked about the impact to the landscape. McNamara stated that nothing would be visible because it is a closed loop system. Olson asked if users would notice the difference. McNamara responded no. Chase asked what the cost was for just cooling. McNamara said $400,000. He stated that this is a significant decision point for the engineers. We need to firm up the model to make sure it is going to work. The test bore cost is $15,000. The payback could be reduced if energy costs are higher in the future. Owen asked if we wait until they see all the bundles and noted that a special meeting will be necessary. Bigham left at 8:30 p.m. Councilmember Peterson arrived at 8:32 p.m. There was a question about using wind turbines, and the Commission's consensus was no wind turbines because it would cost more, there are sound and visual issues, and the City would like to keep that area natural. There are also long -term maintenance and operation issues. Chase asked about in -floor heating and what it would cost. McNamara said that could be reviewed as part of the final plan. It was decided to hold a special meeting of the Environmental Commission on April 27 to further discuss sustainability issues for the proposed building. Chase ma tion to continue the work plan to the April 27 meeting. Olson seconded. Motion passed unani 6 -to -0 vote). Approval of Environmental Com . Minutes of March 9, 2011 Olson made a motion to approve the minutes of the March nvironmental Commission meeting. Gibson seconded. Motion passed unanimously (6 -to -0 vote). Environmental Commission City of Cottage Grove Wednesday, April 27, 2011 A meet" f the Environmental Commission was held at Cottage Grove City Hall, 7516 — 80th Street South, ttage Grove, Minnesota, on April 27, 2011, in the Council Chambers. Attendees Members Present: Karl ham, Rick Chase, Barbara Gibson, Rita Isker, Patrick Lynch, Patrick ughlin, Thaddeus Owen, Matthew Porrett Members Absent: David Olson Others Present: Justin Olsen, City Councilme er; Derrick Lehrke, City Councilmember; Jen Peterson, City Councilmern ave Thiede, City Councilmember; Jennifer Levitt, City Engineer; Ryan S eder, City Administrator Call to Order Porrett opened the meeting at 7:00 p.m. He announced that the tour of the wastewater treatment plant and the East Cove will be held before the May 11 Commission meets Public Safety /City Hall Sustainability John McNamara, Wold Architects, described the four bundles strategies and energy perfor- mance standards for rebates. He stated that the annual energy cost for bundles by end users are: Baseline - $114,412; Bundle #1 - $63,677; Bundle #2 - $56,780, Bundle #3 - $52,958, and Bundle #4 - $50,815. He reviewed bundle strategies and paybacks. The recommendation by Wold is to accept Bundle #2 and review specific items in Bundle #3 for itemized selection. There was a discussion about R -14 versus R -18 insulation and consideration for pulling R -18. Wold's recommendation is that R -14 is as low as you would go for walls and R -24 for the roof. The staff and project team was requested to review occupancy sensor control of office and equipment. There will also be a review by the City's IT and Public Safety to ensure security is not compromised. Concern was noted by Bigham on occupancy sensor control in the Public Safety area, especially in holding and transportation areas for prisoners. Energy costs are all at today's dollars. It was recommended that Wold review in -floor heating for the garage. The floor would need to be insulated, which adds costs. Owen made a motion to approve the final recommendation, which is to use Bundle #2 and the following: ® Window glazing: LoE tint 5, argon fill Daylight controls: Private offices Break room during daylight $11,057 $580 $540 Environmental Commission April 27, 2011 Minutes Page 2 of 2 Lighting control: garage occupancy sensor control to one -third level $4,002 Y Review with staff: occupancy sensor control of office equipment $5,700 Gibson seconded. Motion passed unanimously (8 -to -0 vote). There was a discussion on geothermal with a review on cost estimates. No test wells have been drilled. Soil samples have been reviewed from the site, which shows 25 to 30 feet at ground- water. The cost estimate for full heating and cooling with geothermal adds $648,140. The rebate from Xcel would not improve the return on investment. To have full cooling and 83 percent heating, the cost estimate would add $544,240. A performance based geothermal system would guarantee performance. This is not proposed at this time as it does have liabilities. It would be a separate contract. For a geothermal system, there would be replacement of system parts, chillers, and pumps, which would be done during the return on investment period. This can be an additional negative factor. The Environmental Commission is not supportive of the additional costs for geothermal. Wold will review grant opportunities for solar and geothermal. They will also review the option to make the public space of the building self- sustaining at a demonstration scale. There was a discussion on perimeter in -floor heating and the following negative aspects were discussed: • There is less control because zones are used instead of a more localized valve system in the walls. • Concrete is thickened to accommodate tubing. • Added insulation below precast plank. i Mechanical cost difference is minimal. The Commission recommends staying with radiant heating in the walls and not proceed with in- floor heating. The Environmental Commission discussed melting snow at the entrance to the building with boiler system looping. They also talked about rain water harvesting and cistern to collect rain water from the roof, noting that a pump is needed for irrigation. The cost for this upgrade would be $80,000. Wold will review grant cost participation with the South Washington Watershed District for use of rain collection and drip irrigation. Site lighting would be cut off at the property line. The Commission is supportive of above ground harvesting that is aesthetically pleasing. IT A motion was made and seconded to adjourn. The motion passed unanimously and the meeting adjourned at 8:44 p.m. EXH 1�4� CITY OF COTTAGE GROVE MINNESOTA To: City Administrator Ryan Schroeder From: Les W. Burshten, Director of Public Works Date: May 10, 2011 Subject: PUBLIC SAFETY /CITY HALL PROJECT — Review by Public Works Commission on May 9, 2011 Introduction: All advisory commissions have been requested to review compliance of the new Public Safety /City Hall Project site in relation to relevant plans and policies. Discussion: On May 9, 2011, the Public Works Commission had the opportunity to be given a presentation of the proposed Public Safety /City Hall Project by John McNamara and Jodi Nelson of WOLD Architects during the regularly scheduled Public Works Commission meeting. Public Safety /City Hall Exterior and Interior DesiIqn Features Ms. Nelson reviewed both exterior and interior diagrams of the proposed facility along with various features of the facility including the Veteran's Memorial area, event space (amphitheatre) and landscape description including the prairie grass that will be planted to reduce the amount of mowing that needs to be done. Commission Member Michael Edman questioned whether the amphitheatre would definitely be built, and if so, what the cost of this enhancement would be. WOLD Architect John McNamara responded that this feature was recommended and approved by the site subcommittee. At this time, he did not have an itemized cost for the amphitheatre. Other exterior elements of the site will include infiltration ponds and trails connecting to the Ravine Park system. Commission Chair Ken Boyden expressed concern that the exterior landscaping be done so it will not become crowded and overgrown adding additional and extensive maintenance work for Public Works. City Engineer Jennifer Levitt responded that a compromise will be made so the landscape will look complete initially and at the same time not being overdone and /overcrowded with plantings. Commission Member Michael Edman asked to what extent local vendors will be involved in supplying construction materials. Jodi Nelson responded that as an example, interior stone materials as well as stone on the exterior building will be purchased from a quarry north of Stillwater. Countertops will be from Cambria, a Minnesota company. Public Works Commission May 9, 2011 — Page 2 Various parking areas were also discussed and reviewed. It appears there will be approximately 142 parking spaces to the exterior of the building. Commission Member Bill Royce commented this will entail a much larger area for Public Works crews to plow. Interiors of the building were described including the glass enclosed lobby. From the main entrance to the right will be the meeting room suite including the Council Chambers. Other offices on this level include the Community Development area, Administration offices and staff areas. To the other direction will be a sub -lobby leading to the Public Safety area of the facility. Commission Member Michael Edman asked what sort of building material would be utilized to reduce noise in the facility. Ms. Nelson responded that 12 -inch, precast concrete planks would be used similar to materials utilized in hotel construction. Commission Chair Ken Boyden inquired whether visitors to the building would be required to walk down steps to the Public Safety area to which Jodi Nelson responded that after hours, residents or visitors would simply pick up a phone and would be assisted via dispatch who would alert staff. Boyden also stressed the importance of building security, particularly after hours. It was noted there will be a staff entrance with key pad which will also serve as one of the required exits from the building as well as a separate detention circulation system serving as an area where people may be picked up from the police department without commingling with the rest of the secure circulation of the building. The lower area will house the interior parking garage for public safety vehicles as well as some other city vehicles, the evidence suite, booking areas and other support space. WOLD Architect John McNamara stated the design of the building endorsed by Council possessed a significant amount of forward thinking, adaptability and flexibility to deal with potential staff growth up to the year 2040. Commission Member Michael Edman commented that the building may appear to be a bit over the top now for current needs, but will, in fact, sustain growth over a large period of time. Ravine Parkway City Engineer Jennifer Levitt provided an update of the Ravine Parkway and design. The project is currently out for bid including the 85 Street portion and the bridge that crosses the ravine. Levitt noted Washington County will be reclaiming County Road 19 from Highway 61 to Bailey Road. As part of that project, turn lanes will be installed to facilitate movement into the PS /CH campus at 85 Street. Bid opening is May 19 Commission Member Gary Kjellberg wished to make the point that the Ravine Parkway and 85 Street would be part of an MSA Project and these roadway expenses would be independent of the construction cost of the facility. Public Works Commission May 9, 2011 — Page 3 Recommendation: The Public Works Commission was requested to provide feedback to the City Council regarding the following issues as they pertain to the construction of the new Public Safety /City Hall Project: • The project is in conformance with the East Ravine Planning Study • The Project is in conformance with the MSA map • The Project is in conformance with the Comprehensive Plan related to water resources (including water, sanitary sewer and surface water) and transportation plans • The Site plan of the project positively responds to Public Works' maintenance requirements (low impact plantings, irrigation and roof runoft). MOTION MADE BY GARY KJELLBERG, SECONDED BY JASON FIELD TO INDICATE THE SUPPORT OF THE PUBLIC WORKS COMMISSION TO MOVE FORWARD WITH THE PUBLIC SAFETY /CITY HALL PROJECT AS REFERENCED BY THE ABOVE STATEMENTS. Ayes — 4, Nays — 1, one member abstained. Motion was carried 4 -1. Commission Member Bill Royce stated to not include a community center as part of the project would be a mistake adding that a community center, and not necessarily a new city hall, would be more of an asset to the community. City Administrator Ryan Schroeder responded that the site in question does have adequate land that could be used for other public facilities such as a library, community center or possibly public works. The City will be working with the YMCA regarding the potential community center project. Other sites in the City recommended for a community center include a parcel of land just north of Norris Square Senior Housing, the current site of City Hall on 80 and also property adjacent to the new PS /CH site on Ravine Parkway. The YMCA may choose to locate on any of those locations. The Community Center Task Force may reconvene to make a recommendation to proceed with a referendum this fall. The YMCA will receive the land for the community center at no cost to them. If the Norris Square site is chosen, the City would be required to purchase the land. Commission Member Gary Kjellberg commented that he was a member of the Community Center Task Force and his understanding was that since the City was entitled to use the land on the East Ravine, it would be more advantageous to utilize this property. The Norris Square site would need to be purchased and ultimately be removed from the tax rolls. City Administrator Schroeder stated the City of Cottage Grove has had a land swap agreement with Washington County since 2005. The City Council will be updating that agreement at their next meeting. The agreement entitles the City of Cottage Grove to utilize approximately 11 acres for infrastructure and then provide an outlot of 9 -10 acres for future development. To: Honorable Mayor and City Council Members From: Ryan R. Schroeder, City Administrator Date: May 10, 2011 Subject: EDA Recommendation Regarding PSCH On May 10, 2011 the Economic Development Authority (EDA) completed a compliance review of the proposed Public Safety / City Hall project (PSCH). This review was upon those items which fall under the purview of the EDA. EDA member Poncin made the motion, seconded by member Remackel in support of furtherance of the project as follows: 1. The PSCH project will create construction employment during the one -year construction period. The PSCH project will contribute positively from an economic impact perspective to the greater community as a result of the construction jobs, and the impact on future campus opportunities, future development opportunities to the north of the development site and within the East Ravine generally with the possibility of positive influence upon the Cottage View development site. 3. The PSCH project does provide positive conformance with the MSA transportation plan, the East Ravine Plan and the Comprehensive Plan. The vote in favor was unanimous among the five members present at the meeting. Members Olsen and Reese were not in attendance at this meeting. CITY OF COTTAGE GROVE MINNESOTA EXHIBIT L TO: Mayor and Members of the City Council Ryan Schroeder, City Administrator FROM: John M. Burbank, Senior Planner DATE: May 27, 2011 RE: PSCH Commission Findings Introduction It has been requested that all advisory commissions complete a compliance review of the new Public Safety /City Hall project (PSCH) site and development plan in relation to all relevant plans and policies that are adopted and fall under the purview of the individual commissions. The items presented to the Parks Commission and the Advisory Committee on Historic Preservation (ACHP) and their recommendations are detailed below. FAT .. The ACHP reviewed the project compliance at their regular meeting on May 10, 2011. It was iden- tified that the documents relevant to the ACHP would include the following; • East Ravine Mater Plan — 2005 • Cottage Grove Regional Ravine Park Master Plan amendment— 2007 • NRI memo from SEH dated 09 -29 -10 • Cottage Grove 2030 Comprehensive Plan - 2011 Excerpts from these plans were submitted to the ACHP, and full documents were referenced as being available on the City's website at www.cotta.ge- qrove.org Based on knowledge and review of existing plans and policies, the ACHP considered if the follow- ing statements related to the PSCH project are accurate: 1. The PSCH site plan is in conformance with the East Ravine Master Plan. 2. The PSCH site plan is in conformance with the Land Use Element of the Comprehensive Plan. 3. The PSCH site plan is in conformance with the Cottage Grove Regional Ravine Park Master Plan amendment 4. The PSCH site plan does not negatively impact any high quality natural communities. 5. The PSCH site plan and building interior will provide new opportunities to display and share educational materials on the history of Cottage Grove. Honorable Mayor, City Council, and Ryan Schroeder PSCH Compliance May 27, 2011 Page 2 of 3 6. Historic appreciation is enhanced by the Memorial Tribute feature and Time Capsule committee efforts 7. The PSCH site plan enhances the transportation and recreational trail system by provid- ing construction of the trail along the Ravine Parkway which ultimately connects to the balance of the East Ravine Trail system connecting also to the West Draw Trail system, and historic interpretive sign opportunities will be available with the construction of these new trail components. 8. The PSCH site provides for preservation of historic landscapes within the community along the single loaded Ravine Parkway. 9. The exploration of sustainable construction methods, materials and HVAC infrastructure for the final design will have a positive benefit on the environment in Cottage Grove and elsewhere. ACHP Recommendation The ACHP unanimously (8 -to -0 vote) recommended that the proposed PSCH project site and development plan is in compliance with all adopted plans and policies relevant to the Advisory Committee on Historic Preservation. Parks Commission The Parks Commission reviewed the project compliance at their regular meeting on May 9, 2011. It was identified that the documents relevant to the Parks Commission would include the following; • Cottage Grove Natural resource inventory - 1998 • Cottage Grove Recreational Needs Study - 2005 • East Ravine Mater Plan — 2005 • Cottage Grove Regional Ravine Park Master Plan amendment — 2007 • NRI memo from SEH dated 09 -29 -10 • Cottage Grove 2030 Comprehensive Plan - 2011 Excerpts from these plans were submitted to the Parks Commission, and full documents were refe- renced as being available on the City Website at www.cottage- grove.org Based on knowledge and review of existing plans and policies the Parks Commission considered if the following statements related to the PSCH project are accurate. 1. The PSCH site plan is in conformance with the East Ravine Master Plan. 2. The PSCH site plan is in conformance with the Cottage Grove Recreational Needs Study. Honorable Mayor, City Council, and Ryan Schroeder PSCH Compliance May 27, 2011 Page 3 of 3 3. The PSCH site plan is in conformance with the Parks Element of the Comprehensive Plan. 4. The PSCH site plan is in conformance with the Land Use Element of the Comprehen- sive Plan. 5. The PSCH site plan is in conformance with the Cottage Grove Regional Ravine Park Master Plan amendment. & The PSCH site plan does not negatively impact any high quality natural communities. 7. The PSCH site plan enhances access to the Ravine Park through enhancements to the recreational trail system, completion of the Ravine Parkway /85th Street access loop, and provision of the trail head parking and access opportunities on behalf of the County. 8. The PSCH site plan enhances the transportation and recreational trail system by pro- viding construction of the trail along the Ravine Parkway which ultimately connects to the balance of the East Ravine Trail system connecting also to the West Draw Trail system. 9. The PSCH site provides an enhancement to the traveling public by providing single loaded Ravine Parkway with visual access to the Ravine Park amenity. 10. The size of the Ravine Park will be positively expanded in the future with the additions of acreage conveyed in conformance with replacement requirements specified in the 2005 adopted and the 2011 proposed land swap agreements related to the PSCH Project. 11. The low profile architecture and use of materials is complimentary to the natural set - tings of the Ravine Park. 12. The planned use of rain gardens and other surface water management techniques is consistent with current city ordinances, policies and practices. 13. The exploration of sustainable construction methods, materials and HVAC infra- structure for the final design will have a positive benefit on the environment in Cottage Grove and elsewhere. Parks Commission Recommendation The Parks Commission unanimously (5 -to -0 vote) recommended that the proposed PSCH project site and development plan is in compliance with all adopted plans and policies relevant to the Parks Commission. ►: /: = ► t EXCERPT FROM UNAPPROVED MINUTES OF THE MAY 9, 2011 MEETING OF THE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION A. Public Safety /City Hall Plan Compliance Review Burbank summarized the staff report and asked for a recommendation from the Parks, Recreation and Natural Resources Commission on if the proposed Public Safety /City Hall facility is in compliance with all relevant plans and policies that have been adopted. The Commission had no comments on the proposal. Nelson made a motion that the proposed Public Safety /City Hall site and development plan is in compliance with all adopted plans and policies relevant to the Parks Commission, as detailed in the staff report. Ventura seconded. Motion passed unanimously (5 -to -0 vote). EXCERPT FROM UNAPPROVED MINUTES OF THE MAY 10, 2011 MEETING OF THE ADVISORY COMMITTEE ON HISTORIC PRESERVATION A. Public Safety /City Hall Plan Compliance Review Burbank summarized the staff report and asked for a recommendation from the Advisory Committee on Historic Preservation on if the proposed Public Safety /City Hall facility is in compliance with all relevant plans and policies that have been adopted. The ACHP had no comments on the proposal. Ratzlaff made a motion that the proposed Public Safety /City Hall site and development plan is in compliance with all adopted plans and policies relevant to the Advisory Committee on Historic Preservation, as detailed in the staff report. Spooner seconded. Motion passed unanimously (8 -to -0 vote). S EXHIBIT 0 wo F@ �o e" o, z pp : GG s /� � A W f 3 a- 3 3 4 �� W G2 3C t yld., z sgs (n wo F@ �o e" o, z pp : � s f 3 a- 3 3 4 7 9 3C ee z sgs wo F@ �o e" o, NATIVE PLANTINGS- PRAIRIE EXHIBIT � P ® LIMESTONE AMPHITHEATER STORMWATER INFILTRATION F LTRATIO AREAS © PROPOSED TRAIL ® POTENTIAL HOLIDAY TREE LOCATION [F] CAMPUS GREENSWARD © POTENTIAL CAMPUS GREENSWARD EXTENSION ® TRAILHEAD CONNECTION Q PATIO W/ TABLES & CHAIRS Q VETERAN'S MEMORIAL W /SEATING a FOUNTAIN ® FLAGPOLES © BIKE RACKS ® DROP OFF CAMPUS ENTRANCE STAFF ENTRANCE ® GENERATOR ENCLOSURE ® MAINTENANCE STRIP ® SIDEWALK/TRAIL CONNECTION ❑S BOLLARD LIGHTS ❑T MEDIAN W /LIMESTONE BOULDERS FUTURE \ BUILDING I i 1 145 SPACES + z t � �,� - 6 HANDICAPPED m r r L z �F\ YOB O • D ICI 31 SPACES FAQ OO 0 �d A _ i _ s ID mki4o4R1 IG NORTH 4,19.2011 SCALE ,7 a RESOLUTION NO. 2011 -XXX RESOLUTION APPROVING THE PRELIMINARY PLAT NAMED COTTAGE GROVE RAVINE ADDITION WHEREAS, the City of Cottage Grove has applied for a preliminary plat to be named "Cottage Grove Ravine Addition," which subdivides a 42 -acre parcel of land into one lot and seven outlots. This subdivision is located on property legally described as: {Legal Description} WHEREAS, public hearing notices were mailed to surrounding property owners within 500 feet of the proposed development site and a public hearing notice was published in the South Washington County Bulletin; and WHEREAS, the Planning Commission held a public hearing on this preliminary application on May 23, 2011; and WHEREAS, the public hearing was open for public comment. Testimony from the applicant and the public was received and entered into the public record; and WHEREAS, the Planning Commission, on a 6 -to -0 vote, recommended approval of the preliminary plat for Cottage Grove Ravine Addition, subject to certain conditions. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the preliminary plat application for Cottage Grove Ravine Addition, which consists one lot and seven outlots located on property legally described above. The approval of this preliminary plat is subject to the following conditions: 1. The final plat must conform to the preliminary plat dated May 13, 2011. 2. All drainage and utility easements recommended by the City Engineer are shown on the final plat. Passed this 1st day of June 2011. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk RESOLUTION NO. 2011 -XXX RESOLUTION APPROVING THE FINAL PLAT NAMED COTTAGE GROVE RAVINE ADDITION WHEREAS, the City of Cottage Grove has applied for final plat approval of a subdivi- sion named "Cottage Grove Ravine Addition." This plat consists of one lot and seven outlots, all of which are located on property legally described as: {Legal Description} WHEREAS, the Planning Commission held a public hearing on May 23, 2011, to review the preliminary plat application. The Planning Commission unanimously (6 -to -0 vote) recom- mended approval of this application, subject to certain conditions; and WHEREAS, the City Council subsequently accepted the Planning Commission's recom- mendation and approved the preliminary plat (Resolution No. 2011 -X)(X) on June 1, 2011; and WHEREAS, City staff found the final plat substantially consistent with the approved preliminary plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the final plat application the subdivi- sion to be called "Cottage Grove Ravine Addition," which consists of one lot and seven outlots to be located on the property legally described above, subject to the following conditions: 1. All drainage and utility easements as recommended by the City's consulting engi- neer must be shown on the final plat. 2. Upon completing site grading, four copies and one pdf format of the "As- Built" survey for the site grade elevations must be submitted to the City. 1 Burying construction debris, trees, shrubs, and other vegetation is prohibited on the site. 4. Dust control measures must be in place to prevent dust and erosion, including, but not limited to daily watering, silt fences, and seeding. The City Engineer may impose reasonable measures to reduce dust at the site. 5. The Developer shall weekly, or more often if required by the City Engineer, clear from the public streets and property any soil, earth or debris resulting from con- struction work by the Developer or its agents or assigns. All debris, including brush, vegetation, trees and demolition materials shall be properly disposed of off -site. Burning of trees and structures is prohibited, except for fire training only. Resolution No. 2011 -XXX Page 2 of 2 Passed this 1st day of June, 2011. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk RESOLUTION NO. 2011 -XXX A RESOLUTION APPROVING THE SITE PLAN REVIEW OF A PUBLIC SAFETY /CITY HALL FACILITY TO BE LOCATED EAST OF KEATS AVENUE AND SOUTH OF THE EXTENSION OF 85TH STREET SOUTH WHEREAS, the City of Cottage Grove applied for a site plan review of the Public Safety /City Hall facility to be located east of Keats Avenue and south of the easterly extension of 85th Street South. The property is legally described as: {Legal Description} WHEREAS, A Citizen Advisory Committee was appointed by the City Council on June 18, 2003, to initiate a planning process in developing a master plan for the East Ravine area. The East Ravine Master Plan was adopted by the City Council on July 20, 2005, The Master Plan included a civic campus site located between the easterly extension of 85th Street and 90th Street, between Keats Avenue and the Cottage Grove Ravine Regional Park. This gov- ernment campus concept was reviewed numerous times by seven Cottage Grove advisory commissions, Washington County Board of Commissioners, Lower St. Croix Watershed District, and the Cottage Grove City Council. Four public open houses were held and numerous articles were periodically published in the South Washington Bulletin and Cottage Grove Reports; and WHEREAS, an Alternative Urban Areawide Review plan was prepared. This plan in- cluded a civic campus land use designation for the area east of Keats Avenue, between the easterly extensions of 85th Street and 90th Street. The public comment period for the AUAR was July 18, 2005 to August 17, 2005; and WHEREAS, the City Council adopted the East Ravine Master Plan and related Com- prehensive Plan amendments on July 20, 2005; and WHEREAS, the City Council adopted the Final AUAR and Mitigation Plan for the East Ravine Master Plan on April 5, 2006; and WHEREAS, a land swap agreement between Washington County, Metropolitan Council, and the City of Cottage Grove was approved in 2005 that allowed government facilities on the proposed Public Safety /City Hall site; and WHEREAS, the governmental campus concept was initiated in November 2005 with Washington County submitting a site plan review application for the construction of their South Washington County Service Center project. The Planning Commission held public hearings on November 28, 2005, and December 12, 2005. No public testimony or objections were received; and WHEREAS, the Cottage Grove City Council unanimously approved Washington County's South Service Center project on December 21, 2005; and Resolution 2011 -XXX Page 2 of 7 WHEREAS, the South Washington County Service Center — Cottage Grove parking lot is approximately 365 feet from the residential designated land use west of Keats Avenue as com- pared to approximately 735 feet for the proposed circular turn - around at the Public Safety /City Hall site; and WHEREAS, the South Washington County Service Center - Cottage Grove building is ap- proximately 540 feet from the residential designated land use west of Keats Avenue as com- pared to approximately 690 feet for the proposed Public Safety /City Hall building; and WHEREAS, the existing Public Safety /City Hall location at 7515 80th Street is approx- imately 200 feet from residential properties and there are no claims or record that the existing Public Safety /City Hall facility diminishes neighboring residential property values; and WHEREAS, parking impacts are primarily adjacent to the Ravine Parkway, which buffers the Cottage Grove Ravine Regional Park and residential properties along Kimbro Avenue; and WHEREAS, the extension of 85th Street east of Keats Avenue (CSAH 19) was identified on the Future Roadway Map in the City's Comprehensive Plan 2020 as adopted on October 18, 2000 and both 85th Street and Ravine Parkway east of Keats Avenue are shown on the 2003 MSA map; and WHEREAS, the proposed Public Safety /City Hall project provides parking and county trail head for the Cottage Grove Ravine Regional Park, thus increasing utilization of the Park; and WHEREAS, a public trail will be constructed along the east side of Ravine Parkway and other trail and concrete sidewalk improvements will be constructed to connect to the existing trail corridors within the Park; and WHEREAS, the proposed Public Safety /City Hall site primarily exists as open space with a prairie grass ground cover. The proposed landscaping improvements for the project includes a variety of deciduous and conifer trees and shrubs throughout the site. The 85th Street and Ravine Parkway project also includes varying species of deciduous trees along both sides of the streets; and WHEREAS, the sanitary sewer and water systems were extended to the Washington County Service Center and was designed to provide service opportunities for future develop- ment along the east side of Keats Avenue; and WHEREAS, public hearing notices were mailed to 16 property owners on April 14, 2011 to announce that the Planning Commission will hold a public hearing on April 25, 2011 and a public hearing notice was published in the South Washington County Bulletin; and WHEREAS, a planning staff report, which detailed specific information on the property and the application request, was prepared and presented to the Planning Commission; and Resolution 2011 -XXX Page 3 of 7 WHEREAS, the Planning Commission held a public hearing on this application on April 25, 2011; and WHEREAS, the public hearing was open for public testimony and no one spoke for or against the application; and WHEREAS, the Planning Commission unanimously (6 -to -0) voted to recommend to the City Council that the site plan review be approved because development standards and require- ments were compliant with city ordinances; and WHEREAS, the Public Safety, Health and Welfare Commission reviewed the site plan on April 25, 2011 and unanimously recommended that the City Council approve the Public Safety /City Hall project. The Public Safety Commission's recommendation was supported by the following findings: 1. That access to Keats Avenue (CSAH 19), 85th Street, and 90th Street provides ample access for a public safety response. 2. That the completion of Ravine Parkway in total reduces the level of traffic that otherwise would exist on Keats Avenue and the Commission affirmed that the dispersion of traffic by creation of the parallel collector is a benefit to Public Safety response and traffic safety. 3. That the space planning that now exists through the design provides space sufficient to provide for the public safety department in both short -term and long -term needs of the community. 4. That the growth projections and therefore the project size provide for a reasonable approach. 5. That the project proceed to the bid stage; and WHEREAS, The Environmental Commission reviewed the preliminary site plan at their March 9, April 13, April 27, and May 11, 2011 meetings. Their discussions primarily pertained to environmental sustainability criteria for the building and property. At the April 27, 2011, meeting, the Commission unanimously (8 -0 vote) recommended to the City Council to use Bundle #2 and the following: • Window glazing: LoE tint 5, argon fill $11,057 • Daylight controls: Private offices $580 Break room during daylight $540 • Lighting control: garage occupancy sensor control to one -third level $4,002 • Review with staff: occupancy sensor control of office equipment $5,700 Resolution 2011 -XXX Page 4 of 7 WHEREAS, the Public Works Commission met on May 9, 2011. The Commission recommended to the City Council by a 4 -0 -1 (abstaining vote) the following: 1. The project is in conformance with the East Ravine Planning Study. 2. The project is in conformance with the MSA map. 3. The project is in conformance with the Comprehensive Plan related to water re- sources (including water, sanitary sewer and surface water) and transportation plans. 4. The site plan of the project positively responds to Public Works' maintenance re- quirements (low impact plantings, irrigation and roof runoff); and WHEREAS, the EDA met on May 10, 2011 and reviewed the Public Safety /City Hall site plan. The EDA unanimously (5 -0 vote) approved the site plan based on the following findings: 1. The project will create construction employment during the one -year construction period. 2. The project will contribute positively from an economic impact perspective to the greater community as a result of the construction jobs, and the impact on future campus opportunities, future development opportunities to the north of the devel- opment site and within the East Ravine generally with the possibility of positive influence upon the Cottage View development site. 3. The project does provide positive conformance with the MSA transportation plan, the East Ravine Plan, and the adopted Comprehensive Plan. WHEREAS, the Parks Commission met on May 9, 2011 and reviewed the proposed Pub- lic Safety /City Hall site plan. The Commission supported the proposed project based on their findings that it is consistent with policies and recommendations documented in the following resources: Cottage Grove Natural Resource Inventory — 1998 • Cottage Grove Recreational Needs Study — 2005 • East Ravine Mater Plan — 2005 • Cottage Grove Regional Ravine Park Master Plan amendment — 2007 • Natural Resources Inventory memo from SEH dated September 29, 2010 • The adopted Future Vision 2030 Comprehensive Plan — 2011 The Parks Commission unanimously (5 -to -0 vote) recommended that the City Council approve the Public Safety /City Hall site plan based on the following findings: 1. Conforms to the East Ravine Master Plan. Resolution 2011 -XXX Page 5 of 7 2. Conforms with the Cottage Grove Recreational Needs Study. 3. Conforms to the Parks Element and Land Use Element of the adopted Future Vision 2030 Comprehensive Plan. 4. Conforms to the Cottage Grove Regional Ravine Park Master Plan amendment. 5. The project does not negatively impact any high quality natural communities. 6. The project enhances access to the Ravine Park recreational trail system, com- pletes the Ravine Parkway /85th Street access loop and provides public parking and park access at the proposed Public Safety /City Hall site. 7. Enhances the transportation and recreational trail system by providing construc- tion of the trail along the Ravine Parkway which ultimately connects to the balance of the East Ravine Trail system and connecting to the West Draw Trail system. 8. Provides views of the Cottage Grove Ravine Regional Park along the east side of Ravine Parkway. 9. The size of the Ravine Park will be positively expanded in the future with the addi- tions of acreage conveyed in conformance with replacement requirements speci- fied in the 2005 adopted and the 2011 proposed land swap agreements related to the PSCH Project. 10. The low profile architecture and use of materials is complimentary to the natural settings of the Ravine Park. 11. The proposed infiltration basins and other surface water management techniques are consistent with current city ordinances, policies and practices. 12. The exploration of sustainable construction methods, materials and HVAC infra- structure for the final design will have a positive benefit on the environment in Cottage Grove and elsewhere. WHEREAS, the Advisory Committee on Historic Preservation met on May 10, 2011 and reviewed the proposed Public Safety /City Hall site plan. The ACHP unanimously (8 -to -0 vote) recommended that the proposed Public Safety /City Hall project and development plan is in conformance with all the adopted plans and policies relevant to ACHP. Their findings are as follows: 1. Conforms to the East Ravine Master Plan. 2. Conforms to the Land Use Element of the adopted Future Vision 2030 Compre- hensive Plan. Resolution 2011 -XXX Page 6 of 7 3. Conforms to the Cottage Grove Regional Ravine Park Master Plan amendment. 4. The project does not negatively impact any high quality natural communities. 5. The Public Safety /City Hall site plan and building interior will provide new op- portunities to display and share educational materials on the history of Cottage Grove. 6. Historic appreciation is enhances by the Memorial Tribute and Time capsule com- mittee efforts. 7. Enhances the transportation and recreational trail system by providing construc- tion of the trail along the Ravine Parkway which ultimately connects to the balance of the East Ravine Trail system and connecting to the West Draw Trail system. 8. The Public Safety /City Hall site provides for preservation of historic landscapes within the community along the single loaded Ravine Parkway. 9. The exploration of sustainable construction methods, materials and HVAC infra- structure for the final design will have a positive benefit on the environment in Cottage Grove and elsewhere. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota hereby approves the site plan for the construction of a new Pub- lic Safety /City Hall facility located on property legally described above based on the recommenda- tions and findings of facts described in this resolution and subject to the following conditions: 1. All applicable permits (i.e., building, electrical, grading, mechanical) and a commer- cial plan review packet must be completed, submitted, and approved by the City prior to the commencement of any construction activities. Detailed construction plans must be reviewed and approved by the Building Official and Fire Marshal. 2. All signage on the site must comply with the ordinance criteria. 3. The grading and erosion control plan for the site must comply with NPDES II Permit requirements. Erosion control devices must be installed prior to commencement of any grading activity. Erosion control must be performed in accordance with the rec- ommended practices of the "Minnesota Construction Site Erosion and Sediment Control Planning Handbook" and the conditions stipulated in Title 10 -5 -8, Erosion Control During Construction, of the City's Subdivision Ordinance. 4. An as -built survey of all private utilities must be submitted to the City prior to the issuance of a Certificate of Occupancy. 5. Ornamental wrought iron /aluminum fencing that is consistent with the City standards will be required for any fencing completed on the site. Resolution 2011 -XXX Page 7 of 7 6. A bicycle rack of sufficient design to accommodate two or more bicycles of a variety of sizes and frame shapes and support the bicycle upright by its frame in two places is required. Passed this 1st day of June 2011. Myron Bailey, Mayor Attest: Caron Stransky, City Clerk