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HomeMy WebLinkAbout2011-06-01 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 7516 - 80TH STREET SOUTH JUNE 1, 2011 Agenda Updated: May 27, 2011 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. 2010 Comprehensive Annual Financial Report Presentation by LarsonAllen. 3. APPROVAL OF MINUTES A. March 26, 2011 Special Meeting Minutes. B. April 6, 2011 Regular Meeting Minutes. C. April 20, 2011 Special Meeting Minutes. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Economic Development Authority Meeting Minutes from May 10, 2011. ii. Planning Commission Meeting Minutes from April 25, 2011. B. Consider approving the appointment of Tanweer Janjua (TJ) as Chair of the Human Services/Human Rights Commission 2011. Staff Recommendation: Approve the appointment. JUNE 1, 2011 AGENDA Cottage Grove City Council C. Consider adopting the resolution approving the proposed cooperative construction agreement between the City of Cottage Grove and the State of Minnesota for the West Point Douglas Road Extension Project. Staff Recommendation: Adopt the resolution approving the proposed cooperative construction agreement. D. Consider adopting a resolution terminating the State of Emergency for the City of Cottage Grove for major flooding issues for the spring of 2011 that was originally declared March 16, 2011. Staff Recommendation: Adopt the resolution terminating the state of emergency. E. Consider adopting a resolution accepting a donation from Cogentrix/LSP- Cottage Grove, Inc. for the Economic Development Trust Fund. Staff Recommendation: Adopt the resolution. F. Consider requesting that Washington County increase its financial commitment to provide a high-quality transportation system by increasing its funding for the maintenance and expansion of its transportation infrastructure. Staff Recommendation: Adopt the resolution to make the request. G. Consider awarding the contract for the Pinecliff Landscaping Phase 1 to Heins Nursery, Inc. in the amount of $43,423.00. Staff Recommendation: Adopt the resolution awarding the contract. Heins Nursery, Inc. submitted the lowest of two quotes received. H. Consider authorizing the preparation of a feasibility report for the 2012 Pavement Management Project for areas C1 and C3. Staff Recommendation: Adopt the resolution authorizing the preparation of the feasibility report. I. Consider approving the following agreements with Washington County pertaining to the Public Safety/City Hall Project: 1. Use and Replacement of Land in Cottage Grove Ravine Regional Park. 2. Agreement for Land, Street, and Utility Improvements. Staff Recommendation: Approve the agreements. J. Consider ordering the abatement of nuisance violations at 7710 Iverson Avenue South with the costs to be paid by the property owner. Staff Recommendation: Adopt the resolution ordering the abatement of nuisance violations at 77101verson Avenue South. K. 1. Consider accepting grant funding in the amount of $3,100 toward completion of a Natural Resource Management Plan by Friends of the Mississippi River for the Gateway North Park and Open Space Area. 2. Consider the expenditure of up to $2,700 toward the non-grant portion of the study cost. Staff Recommendation: 1. Authorize acceptance of grant funding toward completion of a Natural Resource Management Plan. 2. Authorize the expenditure of up to $2, 700 toward the non-grant portion of the study cost. L. Consider approval of the application to subdivide 14.34 acres of land contained in two separate lots of record at 9038 and 9056 Kimbro Avenue into two new parcels configured at 9.5 acres and 4.84 acres in size. Staff Recommendation: Adopt the resolution approving the minor subdivision at 9038 and 9056 Kimbro Avenue. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS JUNE 1, 2011 AGENDA Cottage Grove City Council 7. BID AWARDS A. Consider awarding the contract for the Ravine Parkway & 85th Street South to Eureka Construction, Inc. in the amount of $2,594,441.45—THIS ITEM IS BEING PRESENTED FOR CONSIDERATION AS ITEM 8.B. BECAUSE IT COINCIDES WITH OTHER PROJECT APPROVAL CONSIDERATIONS UNDER UNFINISHED AND NEW BUSINESS. 8. UNFINISHED AND NEW BUSINESS A. 1. Consider approving the preliminary plat for the Cottage Grove Ravine Addition. 2. Consider approving the final plat for the Cottage Grove Ravine Addition. 3. Consider approving the site plan review for the Public Safety/City Hall project. Staff Recommendation: 1. Adopt the resolution approving the preliminary plat. 2. Adopt the resolution approving the final plat. 3. Adopt the resolution approving the site plan review. B. Consider awarding the contract for the Ravine Parkway & 85th Street South to Eureka Construction, Inc. in the amount of $2,594,441.45. Staff Recommendation: Adopt the resolution awarding the contract. Eureka Construction, Inc. submitted the lowest of nine bids received. C. Consider Public Safety/City Hall Financing options. Staff Recommendation: Based upon workshop discussion. D. 1. Consider authorizing staff to prepare plans and specifications for a splash pad to be located at Highlands Park with a total project expense estimated at $500,000. 2. Consider authorizing staff to hire architectural services and prepare plans and specifications for remodeling the existing Highlands Park building with a total project expense estimated at $150,000. Staff Recommendation: 1. Authorize staff to prepare plans and specifications for a splash pad. 2. Authorize staff to hire architectural services and prepare plans and specifications for remodeling the Highlands Park building. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 172070 to 172287 in the amount of $769, 543.15. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT