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Home My WebLink About2011-07-20 PACKET 03.B.OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated that during Open Forum person may address the City Council on subjects that are not a part of the regular meeting agenda, but must limit remarks to two (2) minutes. The purpose of open forum is to provide the public the opportunity to provide information to or request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. The following were present: Mayor Myron Member Justin Olsen, Council Member Dz Lehrke. Council MemberiJen Peterson, Council ade, and Council Member Derrick The following were absent: None.` Also present: Ryan Schroeder, City A Woolery, Public Safety Director; Les B Engineer; Robin Roland, Finance Dire Graven. ron`Stransky, City Clerk; Craig ✓Yorks Director; Jennifer Levitt, City Heine, City Attorney- Kennedy & Mayor Bailey asked if topic not on the agen< to address the City Council on any Rick Munoz, 6828 Idsen' Avenue `South, Cottage Grove, addressing Council Member Lehrke asked him to own up; to his bad decisions and to apologize for them instead of deflecting blame. and wrong doings onto other people. He asked Council Member Lehrke to take responsibility for his actions. Council Member Lehrke noted for the record that Officer Munoz has been attacking him since the election campaign. Dale Andrews, 8430 Keats Avenue South, Cottage Grove, stated that she asked the City Administrator for a copy of the land swap agreement between the City and Washington County and for a list of the legislation that staff was following. She commented that she emailed her request, stopped in the office, received the agreement but she was still waiting for the list of legislation. Grace Krumm, 7847 74 Street South, Cottage Grove, asked why the new Public Safety /City Hall building would not be on a referendum. Cottage Grove City Council May 4, 2011 Special Meeting There being no further comments from anyone in the audience, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER — Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on May 4, 2011, at the Cottage Grove City Hall located at 7516 80 Street South, Cottage Grove. Mayor Myron Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Mayor Bailey led the audience, staff, and City Cou allegiance to the flag of the United States of Amer ROLL CALL The following were present: Mayor Myron Be Member Justin Olsen, Council Member Dave Lehrke. The following were absent: None. Also present: Ryan S Woolery, Public Safet Engineer; Robin Roia Graven, Mayor 1 Council Member Olsen General Litiaation, be r MOTION BY COUNCIL PETERSON, TO APPR 5 -0. 2. PRESENTATIONS Co in the pledge of Council City Administrator; Caron Stran'sky, City Clerk; Craig Les Burshten, Public Works Director; Jennifer Levitt, City e;Director; and Corrine Heine, City Attorney- Kennedy & that Staff has requested that Item 13.A, Attorney i from the agenda. IBER OLSEN, SECONDED BY COUNCIL MEMBER THE AGENDA AS AMENDED. MOTION CARRIED. A. Cottage Grove Police Department Citizen's Academy K Police Sergeant Martin highlighted the new Citizen's Academy noting that through the Academy, their goal was to enhance public safety, understand law enforcement Cottage Grove City Council May 4, 2011 Special Meeting strategies and problems, reduce crime, provide crime prevention strategies, build relationships with the citizens, and create police ambassadors in the community. 3. APPROVAL OF MINUTES — None. 4. CONSENT CALENDAR The City Council pulled and briefly discussed items b, d, and h. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. ECONOMIC DEVELOPMENT AUTHORITY MEETINGS OF JANUARY 14, 2011, FEBRUARY 8, 2011, AND MARCH 8,2P11 ii. PUBLIC WORKS COMMISSION MEETING OF JAN .1ARY 10, 2011 iii. PLANNING COMMISSION MEETING OF MARCH 28,2011 { B. APPROVE THE APPOINTMENT OF ANGELA CHAMBLISS AS CHAIR OF THE PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION. C. AUTHORIZE THE ACQUISITION OF PROPERTY FROM GORDON AND BONNIE TANK AND MYRON AND LINDA TANK FOR THE CONSTRUCTION OF 85 STREET SOUTH AT THE RAVINE PARKWAY. D. AUTHORIZE STAFF TO SUBMIT THE APPLICATION FOR REBATE TO XCEL ENERGY BASED UPON IMPLEMENTATION OF BUNDLE TWO AS AMENDED FOR THE PUBLIC SAFETY /CITY HALL BUILDING. ROVE CITY ADMINI`STRATOR`RYAN SCHROEDER'S 2011 SALARY AT ,704.00 RETROACTIVE TO JANUARY 1, 2011. F. ADOPT'' RESOLUTION NO. 2011 -053 A RESOLUTION CREATING AN HISTORIC ARTIFACT DONATION POLICY FOR THE CITY OF COTTAGE GROVE. G. ADOPT RESOLUTION NO. 2011 -054 A RESOLUTION APPROVING AN ADDITIONAL ONE -YEAR EXTENSION TO THE FINAL PLAT FOR THE OAK COVE SUBDIVISION. H. PROCLAIM THE WEEK OF MAY 15 THROUGH 21, 2011 AS NATIONAL PUBLIC WORKS WEEK. 0 I. RECEIVE INFORMATION FROM CITY ADMINISTRATOR SCHROEDER REGARDING THE RAVINE PARKWAY PROJECT DATED APRIL 29, 2011; Cottage Grove City Council 4 May 4, 2011 Special Meeting MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS — None. 7. BID AWARDS —None. 8. UNFINISHED AND NEW BUSINESS IN Senior Planner Burbank summarized the request to enter into an Agreement with the Minnesota Land Trust establishing a restrictive land conservation easement on an 11.2 -acre City -owned parcel of land formerly known as the "Gonyea Parcel" and located in the 52 -acre Gateway North Park and Open Space area. City Administrator Schroeder stated that Mr. Gibson was not opposed to this action, he just wanted to continue to encourage the City to treat the development parcel portion with sensitivity. MOTION BY COUNCIL MEMBER THIED.E ,SECONDED BY COUNCIL MEMBER PETERSON, TO AUTHORIZE THE EXECUTION OF AN AGREEMENT WITH THE MINNESOTA LAND TRUST ESTABLISHING A RESTRICTIVE LAND CONSERVATION EASEMENT ON THE 11/2 ACRE CITY -OWNED PARCEL OF LAND FORMERLY KNOWN AS THE "'GONYEA PARCEL" (PIN 07- 027- 21 -41- 0004).,MOTION CARRIED. 5 -0. , N Senior Planner Burbank summarized his recommendation to create memorial tribute feature design subcommittee for the new Civic Campus site (Public Safety /City Hall facility) charged with the following tasks: • Meet the established Civic Campus project design timeline requirements. • Meet the budgetary parameters allocated for the memorial tribute feature within the context of the overall site budget for the Public Safety /City Hall project. • Determine a recommendation of who would be memorialized and honored with the tribute feature. • Determine a recommendation of how to memorialize and honor those who have served. • Determine a recommendation of an appropriate location for the memorial tribute feature. Cottage Grove City Council 5 May 4, 2011 Special Meeting • Determine a recommendation on the project design of the memorial tribute feature. • Determine a project construction schedule. Senior Planner Burbank stated he has received an overwhelming response to his advertisements and due to the number of interested individuals, he would recommend appointing the following 11 individuals to serve on the subcommittee: • Appoint the following individuals to serve on the s • Cottage Grove VFW — Michael Martin • Army National Guard — Jim Sullivan • Public Safety Commission Member—, Ben Fra • Police Department — Brian Franck • Fire Department — P.J. McMahon o Cottage Grove Lions Club — Charlie Anderson o Citizen at Large — Pat Mosites- • Direct Staff to appoint administratively, appoint inc seats: • American Legion — To be determined • Yellow Ribbon Committee Member — To be.de • City Council Liaison — To be "determined • Alternate — To be determined • Plus, up to five (5) additional individuals. Mayor Bailey stated that City Council liaison on tt Peterson mittee: duals to the following open mined interested in serving as the Council Member Olsen stated that increasing the size of the subcommittee from 10 to 16 members is a good idea because ai number of individuals expressing an interest in serving on the subcommittee have approached him. He encouraged the Citv Council to consider establishinq a 16- member subcommittee. Council Member Peterson noted that the City Council tries to make sure that we consider gender balance and cultural diversity balance on our committee. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO CREATE A 16- MEMBER SUBCOMMITTEE TO EXPLORE OPTIONS FOR THE ESTABLISHMENT OF A CIVIC CAMPUS MEMORIAL FEATURE; TO CONSIDER GENDER BALANCE AND CULTURAL DIVERSITY BALANCE ON THE SUBCOMMITTEE; AND TO APPOINT COUNCIL MEMBER PETERSON TO SERVE AS THE COUNCIL LIAISON TO THE SUBCOMMITTEE. MOTION CARRIED. 5 -0. Cottage Grove City Council May 4, 2011 Special Meeting 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey stated that on Saturday, May 7 would be the City's annual "Spring Clean - Up Day" at Public Works. Council Member Peterson thanked the City Council Stone Soup Soup -er Bowl and noted that the dead) Fast Ambassadors was May 13; the Night to Unite i May 19 at Kingston Park; the Night to Unite willrbe Yellow meeting is May 17 at the Armory; and tke S; May 21 at the Cottage Grove VFW. aff who participated in the ign up for the Strawberry tional picnic would be on 2; the next Beyond the Dinner Fundraiser will be Council Member Thiede invited the local businesses to participate in the Strawberry Fest's Business Expo on Saturday, June 18. The deadline to sign up would be May 21. Council Member Lehrke madea motion to approve the appointment of Ken Boyden as Chair of the Public Works Commission;. City Attorney Heine clarified that this would be waiving the rules as far as setting the agenda. MOTION BY COUNCIL MEMBER THIEDE,sSECONDED BY COUNCIL MEMBER LEHRKE TO AMEND THE AGENDA AND TO ADD THE APPOINTMENT OF KEN BOYDEN AS CHAIR OF THE PUBLIC WORKS COMMISSION. MOTION CARRIED. 5 -0. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE APPOINTMENT OF KEN BOYDEN AS CHAIR OF THE PUBLIC WORKS COMMISSION. MOTION CARRIED. 5 -0. Council Member Olsen stated that there were comments made during Open Forum regarding public data and asked City Attorney Heine for clarification on what is public data, what is not public data, and what is the City required to release. City Attorney Heine stated that there is a general presumption that everything is public unless a statute makes it not public. She stated that on the question about the timeline for responding, the answer to that depends on what was being asked for. If you are asking for data about yourself, like a City employee who comes in and wants to see their personnel file, that information shall be provided immediately when it is possible, but when it is not possible, within 10 days. City Attorney Heine stated that if a member of the public comes in and asks for information and it is not information about themselves, the requirement is that they be provided the information immediately if 0 Cottage Grove City Council May 4, 2011 Special Meeting possible and if that is not possible then within a reasonable fashion. What is "reasonable and prompt" depends entirely upon the circumstances, how much data was requested, and how difficult it would be to retrieve. It could also involve consideration of what other duties the person who is responding might have. Reasonable and prompt is not defined in Statute, but in opinions issued by the Commissioner of Administration, she has not seen some go beyond three (3) weeks that the Commissioner thought was reasonable. She stated that she generally says to use the 10 -day as a rule of thumb, but three (3) weeks would be on the outside unless you had a very large request for data. City Attorney Heine stated that it is possible that Reasonable and prompt depends on all the circa City Attorney Heine stated that the other information that is all in your head, that c or in any physical form, then you have n+ iff longer than three (3) weeks. at she should mention is that for exist on a piece of paper, in an email ion to respond because it is not data. City Administrator Schroeder noted for the record that he received a request for the legislative bills that the City has been monitoring. His response has been that we have been monitoring legislation generally without providing specific senate or house files. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED, BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 171701 THROUGH 171899 TOTALING $461,999:10. CHECK NUMBERS 171701 THROUGH 171726 TOTALING ,$99,303.53 ISSUED.,PRIOR TO COUNCIL APPROVAL. MOTION IPA 13. ADJOURNMENT MOTION BY COUNCIL OLSEN, TO ADJOURN 5 -0. Prepared by, Caron M. Stransky City Clerk �- CLOSED TO PUBLIC — None. [I