HomeMy WebLinkAbout2011-07-20 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 07/20/2011 a
a
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider adoption of a resolution approving final payment in the amount of $32,264.30 to
Shafer Contracting Co. for Jamaica Avenue Improvements.
STAFF RECOMMENDATION
Adopt resolution and final payment. The contractor, Shafer Contracting Co. in accordance with
the contract plans and specifications, has satisfactorily completed the work.
ADVISORY COMMISSION ACTION
DATE
REVIEWED
APPROVED
DENIED
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❑ PUBLIC SAFETY
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❑ PUBLIC WORKS
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❑ PARKS AND RECREATION
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❑ HUMAN SERVICES /RIGHTS
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❑ ECONOMIC DEV. AUTHORITY
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SUPPORTING DOCUMENTS
® MEMO /LETTER: Dave Hanson, July 13, 2011.
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Request for payment
ADMINISTRATORS COMMENTS
" itvAd A C ministrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
RESOLUTION NO. 2011-
RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF
$32,264.30 TO SHAFER CONTRACTING CO. FOR JAMAICA AVENUE
IMPROVEMENTS
WHEREAS, the City Engineer has certified that work has been
satisfactorily completed, and
WHEREAS, the total contract amount is $3,315,964.13 compared to the
original contract amount of $3,138,834,46.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that $32,264.30 be
paid to Shafer Contracting Co. for Jamaica Avenue Improvements.
Passed this 20th day of July, 2011.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
2335 Highway 36 W
St, Paul, MN 55113
Tel 651 -636 -4600
Fax 651-636-1311
w mbanestroo.com
July 13, 2011
Ms. Jennifer Levitt
City of Cottage Grove
8635 Point Douglas Drive
Cottage Grove, MN 55016
Re: Jamaica Ave. Improvements
City Project No. 05215
Bonestroo Project No. 000048-05215-0
Dear Jennifer,
Enclosed please find four (5) copies of the 10th and Final Request for Payment for the Jamaica
Ave. Improvements. IC -134's and Lien Wavier forms provided by the Contractor were provided to
you under separate cover. The contractor for this project is Shafer Contracting Co.
PROJECT REVIEW
Construction of this project began in the summer of 2007, and the Contractor substantially
completed the project in the fall of 2007. The Contractor returned to the site in the spring of
2008 to complete restoration and punch list items. The contract remained open until the fall of
2010 enabling the contractor to perform the specified restoration maintenance items.
CONSTRUCTION COST OVERVIEW
As indicated on the final request for payment, the final construction costs were $3,315,964.13
which is $177,129.67 more than the original contract amount of $3,138,834.46. The following is
a summary of the overruns for the project:
• Two Change Orders were processed that included modifications to the pavement marking
materials and messages, and provided additional traffic control for the project as
required by Washington County.
• Additional concrete was placed on the north bound ramp to Highway 61 in exchange for
opening the ramp to traffic for the businesses several weeks ahead of schedule.
• In an effort to improve traffic flow through the construction project, bituminous bypass
lanes were constructed which increased bituminous quantities;
• Private utility conflicts encountered during construction required modifications to the
storm sewer system which subsequently increased the costs for those related items.
City of Cottage Grove
Jamaica Ave: Improvements
Page 2
July 13, 2011
RECOMMENDATION
The contractor Shafer Contracting Co., has satisfactorily completed the work in accordance with
the contract plans and specifications. Therefore, it is recommended that final payment of
$32,25430 is made to the Contractor and the project be accepted by the City of Cottage Grove.
After acceptance, please distribute all copies of the Request for Payment as appropriate. If you
have any questions or require further information please contact me.
Respectfully,
BONESTROO
GC�C!
Dave Hanson
Enclosures
copy:- Mike Boex
File