HomeMy WebLinkAbout2011-04-20 MINUTES
COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
Regular Meeting
April 20, 2011
OPEN FORUM
Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated that during Open Forum
person may address the City Council on subjects that are not a part of the regular meeting
agenda, but must limit remarks to two (2) minutes. The purpose of open forum is to provide the
public the opportunity to provide information to or request action by the City Council. It may not
be used to make personal attacks, to air personality grievances, to make political
endorsements, or for political campaign purposes. Open Forum will adjourn to the regular
meeting promptly at 7:30 p.m.
The following were present: Mayor Myron Bailey, Council Member Dave Thiede, Council
member Derrick Lehrke, Council member Jen Peterson, and Council Member Justin Olsen.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director; John
McCool, Senior Planner; Jennifer Levitt, City Engineer; Corrine Heine, City Attorney-Kennedy
& Graven; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director.
Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic
not on the agenda.
Jim Steinhauer and Lee Ann Ryan, 7744 Janero Court South, Cottage Grove, addressed the
City Council regarding a new program called “Kidz Nite Out” for 8-14 year olds within the
School District. It is a supervised activity program held on Friday and Saturday evenings
throughout the school year and monthly during the summer. They will be providing a variety of
activities taking place within a facility within the City with games, contests, mini-tournaments,
basketball, baseball, floor hockey, mini-hockey, dodge ball, soccer, a dance, dance contest, an
inflatable bounce house, face painting, nail painting, and a concession. The program would be
staffed at 20:1 ratio of kids to counselors and security personnel would be on duty at all times.
The grand opening is May 20 at the Cottage Grove Middle School.
Robert Sirr, 7301 Hydram Avenue South, Cottage Grove, encouraged the City Council to take
global warming and climate change seriously. He stated he was disappointed when the City
Council decided to place the new Public Safety/City Hall facility out on the fringe of the City
limits and suggested locating the new Community Center/YMCA in the center of the
community.
Rick Munoz, 6828 Idsen Avenue South, Cottage Grove, stated that he would like to applaud a
majority of the City Council members for doing an upstanding job carrying out their
responsibilities. He asked Council Member Lehrke what gives you the right to blow off your
civic responsibilities and not participate in a hiring board in lieu of your personal agenda
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April 20, 2011 Regular Meeting
knowing that the others on the City Council had to amend their schedules to accommodate
yours and then you did not show up.
Linda Lehrke, 8186 Hemingway Avenue South, Cottage Grove, expressed concern over the
fact that she recently submitted an article in the Bulletin Newspaper and the Editor refused to
print the website called www.cottagegrovecityhall.com in her article claiming that information
on the website was not factual.
Dale Andrews, 8430 Keats Avenue South, Cottage Grove, stated that they would be meeting
with the Editor of the Bulletin in hopes that they will write a retraction.
Mayor Bailey noted that the City of Cottage Grove does not control what is or is not printed in
the Bulletin.
There being no further comments from anyone in the audience, Mayor Bailey closed Open
Forum to the Regular Meeting.
CALL TO ORDER – Regular Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular
th
Meeting on April 20, 2011, at the Cottage Grove City Hall located at 7516 80 Street South,
Cottage Grove. Mayor Myron Bailey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
Mayor Bailey led the audience, staff, and City Council Members in the pledge of allegiance to
the flag of the United States of America.
ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Dave Thiede, Council
member Derrick Lehrke, Council member Jen Peterson, and Council Member Justin Olsen.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director; John
McCool, Senior Planner; Jennifer Levitt, City Engineer; Corrine Heine, City Attorney-Kennedy
& Graven; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director.
Mayor Bailey presided over the meeting.
1. ADOPTION OF AGENDA
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER
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April 20, 2011 Regular Meeting
THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0.
2. PRESENTATIONS
A. Reserve Officers Graduation
Matt Foucault, Police Officer, introduced the newest graduates of the Cottage
Grove Reserve Officer Academy and the City Council presented each Reserve
Officer graduate with a Certificate of Achievement. The graduates were Jeff
Rossow, Scott Shaver, Jonny Strehlo, and Jake Vorhies.
3. APPROVAL OF MINUTES
A. March 30, 2011 Special Meeting
There being no amendments to the meeting, Mayor Bailey stated the minutes of
the March 30, 2011 Special Meeting stand approved as presented.
4. CONSENT CALENDAR
The Council pulled items H and P for discussion.
Senior Planner John McCool highlighted the contents of the proposed ordinance (Item
H) related to campaign signs.
Council Member Lehrke stated that he would be comfortable with a one (1) foot
setback from the sidewalk because sidewalks are usually right on an easement or
within a foot of an easement.
Public Works Director Burshten stated that the reason for the two (2) foot setback from
a sidewalk was to provide a buffer between the pedestrians on the sidewalk and the
campaign signs.
Senior Planner McCool stated that the Planning Department initiated the proposed
ordinance because the City ordinance was inconsistent with the State Statutes. He
stated that the Planning Commission members were in general consensus of the
setback dimension or distance recommended from a curb or sidewalk.
Mayor Bailey asked whether the City Council would like to pull this item from the
consent calendar for a separate vote. He stated he did not have a problem with the
two-foot setback from a sidewalk distance.
Council Member Thiede stated he did not have an issue with the two-foot setback
requirement from a sidewalk.
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April 20, 2011 Regular Meeting
Council Member Lehrke suggested amending the ordinance to allow the placement of
campaign signs on a fence where the fence is within the two (2) foot setback.
Mayor Bailey asked Senior Planner McCool to amend the proposed ordinance to allow
the posting of signs on fences located within two (2) feet of a sidewalk.
Mayor Bailey then acknowledged the appointment of Danette Parr to the position of
Economic Development Director.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
LEHRKE, TO AMEND ITEM H ALLOWING THE POSTING OF CAMPAIGN SIGNS ON
FENCES LOCATED WITHIN TWO (2) FEET OF A SIDEWALK AND TO APPROVE
THE FOLLOWING:
A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES:
i. ENVIRONMENTAL COMMISSION MEETING OF MARCH 9, 2011.
B. AUTHORIZE ISSUANCE OF A TEMPORARY ON-SALE INTOXICATING
LIQUOR LICENSE TO THE ST. PAUL PARK/NEWPORT LIONS CLUB AT
KINGSTON PARK ON JUNE 17 AND 18, 2011, AND AT LAMAR PARK ON
JUNE 17, IN CONJUNCTION WITH THE COTTAGE GROVE STRAWBERRY
FEST.
C. ADOPT RESOLUTION NO. 2011-042, A RESOLUTION DECLARING APRIL
29, 2011 AS “ARBOR DAY” IN THE CITY OF COTTAGE GROVE.
D. ADOPT RESOLUTION NO. 2011-043, A RESOLUTION AMENDING SECTION
18 OF THE CITY’S PERSONNEL POLICY RELATING TO TRAVEL AND
TRAINING.
E. ADOPT RESOLUTION NO. 2011-044, A RESOLUTION AWARDING QUOTE
FOR THE 2011 MICRO SURFACING BITUMINOUS TRAILS TO FAHRNER
ASPHALT, INC., FOR $32,780.00.
F. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO DISPOSE OF A 1995
FORD TAURUS (UNIT 13-5011) AND A JACOBSEN MOWER (UNIT 41-8506)
ON EBAY.
G. AUTHORIZE THE COMMUNITY DEVELOPMENT DEPARTMENT TO
DISPOSE OF A DESIGNJET 755C, LARGE FORMAT COLOR MAP PRINTER,
ON EBAY.
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April 20, 2011 Regular Meeting
H. PASS ORDINANCE NO. 888, AN ORDINANCE FOR THE CITY OF COTTAGE
GROVE, MINNESOTA, AMENDING TITLE 9, CHAPTER 8, SECTION 5 OF
THE CITY CODE, PROVISIONS APPLICABLE TO ALL ZONING DISTRICTS;
AND TITLE 11, CHAPTER 1, SECTION 3 OF THE CITY CODE ON RULES OF
WORD CONSTRUCTION; DEFINITIONS, AS AMENDED.
ADOPT RESOLUTION NO. 2011-045, A RESOLUTION AUTHORIZING THE
PUBLICATION OF ORDINANCE NO. 888 BY TITLE AND SUMMARY.
I. ADOPT RESOLUTION NO. 2011-046, A RESOLUTION APPROVING THE
TH
FINAL PLAT NAMED PINECLIFF 4 ADDITION AND TO APPROVE THE
DEVELOPMENT AGREEMENT WITH U.S. HOME CORPORATION FOR THE
CONSTRUCTION OF PUBLIC IMPROVEMENTS.
J. APPROVE THE MINNESOTA DEPARTMENT OF TRANSPORTATION
COOPERATIVE LANDSCAPING AGREEMENT FOR STATE PROJECT
NUMBER 8205-969E FOR LANDSCAPE IMPROVEMENTS ON T.H. 61 AT
TH
80 STREET SOUTH.
K. ADOPT RESOLUTION NO. 2011-047, A RESOLUTION AWARDING QUOTE
FOR THE 2011 SANITARY SEWER TELEVISING PROGRAM TO HYDRO-
VAC, INC., TOTALING $15,878.53.
L. AUTHORIZE STAFF TO SEND THE LETTER TO THE UNITED STATES
POSTAL SERVICE REGARDING THE PROPOSED RELOCATION.
M. ADOPT RESOLUTION NO. 2011-048, A RESOLUTION APPROVING PLANS
TH
AND SPECIFICATIONS FOR THE RAVINE PARKWAY AND 85 STREET
SOUTH PROJECT AND TO SET A BID DATE FOR MAY 19, 2011 AT 11:00
A.M.
N. ADOPT RESOLUTION NO. 2011-049, A RESOLUTION APPROVING PLANS
AND SPECIFICATIONS FOR THE THOMPSON GROVE ESTATES STORM
SEWER REHABILITATION PROJECT AND TO SET A BID DATE FOR JUNE
2, 2011 AT 10:00 A.M.
O. APPROVE THE GRANT APPLICATION FROM CENTERPOINT ENERGY
THROUGH THEIR 2011 COMMUNITY PARTNERSHIP GRANT PROGRAM
FOR THE PURCHASE OF TWO (2) PROTECTIVE BUNKER GEARS
TOTALING $1,863.00, A 50/50 CITY MATCH.
P. APPROVE THE CONDITIONAL APPOINTMENT OF DANETTE PAR TO THE
POSITION OF ECONOMIC DEVELOPMENT DIRECTOR EFFECTIVE MAY 31,
2011.
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April 20, 2011 Regular Meeting
MOTION CARRIED. 5-0.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None.
6. PUBLIC HEARINGS – None.
7. BID AWARDS
A. Consider Awarding the Contract for the 2011 Pavement Management Project
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL
MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2011-050, A
RESOLUTION AWARDING BID FOR THE 2011 PAVEMENT MANAGEMENT
PROJECT TO HARDRIVES, INC., FOR $986,588.53. MOTION CARRIED. 5-0.
8. UNFINISHED AND NEW BUSINESS
A. Consider Adopting a Resolution Approving Actions of the Economic
Development Authority regarding the Second Amended and Restated Contract
for Private Development – PHS/Cottage Grove, Inc. (Presbyterian Homes/Norris
Square Project)
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL
MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2011-051, A RESOLUTION
APPROVING CERTAIN ACTIONS BY THE COTTAGE GROVE ECONOMIC
DEVELOPMENT REGARDING THE SECOND AMENDED AND RESTATED
CONTRACT FOR PRIVATE REDEVELOPMENT BY AND AMONG THE
COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY AND
PHS/COTTAGE GROVE, INC. AND PHS/CG CENTER, LLC. MOTION
CARRIED. 5-0.
B. Consider Accepting the Splash Pad Planning Study Report; Authorize Staff to
Prepare Plans/Specifications; Authorize Staff to Hire Architectural Services; and
Prepare Plans and Specifications to Remodel the Highlands Park Building.
Recreation and Ice Arena Manager Dockter presented information on the splash
pad study, noting that the City hired Bonestroo to study the aquatics facility
needs of the City. The study included market areas, site selection, site planning,
a mechanical system analysis, project conceptual design for the preferred site, a
project budget estimate, a presentation of findings, and the final
recommendation.
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April 20, 2011 Regular Meeting
Recreation and Ice Arena Manager Dockter stated the consultant recommends
that the City construct a no-fee flow-through splash pad at Highlands Park in
Phase I with future phases to master plan at Woodridge, Kingston, and Hamlet
Parks. He stated that the next phase of this project would be to authorize staff to
begin preparing plans and specifications. Prior
to doing so, he requested that City Council provide directive to Staff on the
following:
i. Approval of the study and its recommendation of:
1. Site: Highlands Park
2. Size: Community
3. System: Flow-thru
ii. Approval of a project budget totaling $500,000
iii. Authorize staff to hire consultant services to prepare plans and
specifications
iv. Authorize staff to hire architectural services to remodel the Highlands
Park recreational building estimated at $150,000.
Council Member Lehrke and Council Member Thiede expressed an interest in
holding a workshop session during the next regular meeting to discuss this
matter further. Council Member Olsen stated he would like Bonestroo to attend
the workshop session to respond to City Council questions/concerns.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL
MEMBER LEHRKE, TO TABLE THIS MATTER TO A WORKSHOP SESSION
AT THE NEXT REGULAR MEETING. MOTION CARRIED.
5-0.
C. Consider Placing on File the Community Center Task Force Final Report;
Authorize Staff to Commence Negotiations with the YMCA in Preparing a Letter
of Intent; and Consider Establishing a Committee to Make a Recommendation
on a Referendum
Senior Planner McCool provided background information on the purpose of a
community center, recreation facilities needs study, market studies, the key
components of a center, the location, estimated construction and maintenance
and operation costs, development options, and he highlighted the Community
Center Task Force recommendations, which included:
A community center should be developed.
Cottage Grove should partner with the YMCA to construct the center,
with the YMCA responsible for operating the facility.
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April 20, 2011 Regular Meeting
The community center should include the following elements: aquatics
facility, teen and senior center, fitness center, indoor playground,
gymnasium, multi-function space, and outdoor splash pad.
The community center should be built at the site of the new Public
th
Safety/City Hall facility on Keats Avenue South and 85 Street South.
McCool stated that based on the Community Center Task Force
recommendation, staff recommends that the City Council:
Receive and place on file the Community Center Task Force Final
Report.
Authorize City staff to commence negotiations with the YMCA of Greater
St. Paul/Metropolitan Minneapolis officials in preparing a letter of intent.
Establish a committee of Community Center Task Force members and
others to come back with a recommendation on a referendum. Since it is
presumed that a referendum would include money for park
improvements, members of the Parks, Recreation, and Natural
Resources Commission should also be included.
The City Council thanked the members of the Task Force for serving on the
Task Force.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL
MEMBER OLSEN, TO RECEIVE AND PLACE ON FILE THE COMMUNITY
CENTER TASK FORCE FINAL REPORT. MOTION CARRIED. 5-0.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL
MEMBER PETERSON, TO AUTHORIZE STAFF TO COMMENCE
NEGOTIATIONS WITH THE YMCA IN PREPARING A LETTER OF INTENT.
MOTION CARRIED. 5-0.
MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL
MEMBER PETERSON, TO ESTABLISH A COMMITTEE OF COMMUNITY
CENTER TASK FORCE MEMBERS AND OTHERS TO COME BACK WITH A
RECOMMENDATION ON A REFERENDUM AND SINCE IT IS PRESUMED
THAT A REFERENDUM WOULD INCLUDE MONEY FOR PARK
IMPROVEMENTS, THAT MEMBERS OF THE PARKS COMMISSION ALSO
BE APPOINTED TO SERVE ON THE COMMITTEE.
For the record, Council Member Olsen stated that he would prefer to see those
who have served on the Community Center Task Force to become members of
this committee and to appoint members as needed.
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April 20, 2011 Regular Meeting
UPON VOTE BEING TAKEN, MOTION CARRIED. 5-0.
D. Consider Awarding Contract for the 2011 Lighting Upgrade for Public Works and
Fire Station No. 2
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL
MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2011-052, A
RESOLUTION AWARDING BID FOR THE 2011 LIGHTING UPGRADE FOR
THE PUBLIC WORKS AND FIRE STATION NO. 2 TO PREMIUM ELECTRICAL
TOTALING $25,211.75. MOTION CARRIED. 5-0.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS –
None.
10. COUNCIL COMMENTS AND REQUESTS
Mayor Bailey highlighted the following upcoming events: Arbor Day on Saturday, April
30 and Spring Clean-Up Day on Saturday, May 7.
Council Member Peterson highlighted the following events: Souper-Bowl event on
Saturday, April 30 at the Park Grove Bowl in St. Paul Park; April is Volunteer
Appreciation Month; the next Beyond the Yellow Ribbon meeting is Tuesday, May 17 at
the Armory, with a Spaghetti Dinner fundraiser on Saturday, May 21 at the Cottage
Grove VFW; and the Cottage Grove Strawberry Fest June 16 through 19.
Council Member Lehrke stated he was still interested in the City Council holding a
workshop session to discuss the financing options for the new Public Safety/City Hall
facility.
Council Member Olsen stated that National Public Works week is May 15 through 21.
11. PAY BILLS
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
LEHRKE, TO APPROVE PAYMENT OF CHECK NUMBERS 171483 THROUGH
171700 FOR $742,904.17. (CHECK NUMBERS 171483 THROUGH 171522 FOR
$165,086.61 ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5-0.
12. WORKSHOP SESSION-OPEN TO THE PUBLIC – None.
13. WORKSHOP SESSION-CLOSED TO THE PUBLIC
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April 20, 2011 Regular Meeting
The City Council temporarily adjourned the regular meeting to the administrative
conference room for a closed session to discuss a personnel matter.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
THIEDE, TO CLOSE THE MEETING. MOTION CARRIED. 5-0.
The following were present: Mayor Myron Bailey, Council Member Dave Thiede,
Council member Derrick Lehrke, Council member Jen Peterson, and Council Member
Justin Olsen.
Pursuant to the open meeting law, the City Council met in closed session to conduct a
performance evaluation on the City Administrator, Ryan Schroeder. A complete tape
recording of the closed session is on file in the office of the City Clerk.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
PETERSON, TO ADJOURN THE CLOSED MEETING AND RECONVENE THE
REGULAR MEETING AT 9:50 P.M. MOTION CARRIED. 5-0.
ADJOURNMENT
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
PETERSON, TO ADJOURN THE REGULAR MEETING AT 9:50 P.M. MOTION CARRIED.
5-0.
Prepared by,
Caron M. Stransky
City Clerk