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Home My WebLink About2011-08-10 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 7516 - 80TH STREET SOUTH AUGUST 10, 2011 Agenda Updated: August 10, 2011 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Green Garden Awards—Doug and Laurie Beckstrom (Residential) and All Saints Lutheran Church (Commercial). 3. APPROVAL OF MINUTES A. May 18, 2011 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Environmental Commission Meeting Minutes from May 11, 2011 and June 8, 2011. ii. Planning Commission Meeting Minutes from June 27, 2011. iii. Parks, Recreation and Natural Resources Commission Meeting Minutes from August 9, 2010 and May 9, 2011. B. Consider authorizing staff to implement the "Cottage Grove Champion Tree Registry" program. Staff Recommendation: Authorize staff to implement the program. AUGUST 10, 2011 AGENDA Cottage Grove City Council C. Consider adopting a resolution accepting a donation of $500.00 from 3M Cottage Grove on behalf of the Cottage Grove Lions for the Independence Day Fireworks Display and authorizing staff to send the payment to the Cottage Grove Lions. Staff Recommendation: Adopt the resolution accepting the donation and authorizing the payment. D. Consider authorizing staff to proceed with requesting proposals for service to remove up to 400 ash trees and replant in accordance to the EAB Management Plan. Staff Recommendation: Authorize staff to proceed with requesting proposals. E. 1. Consider approval of change Order #1 for the Well No. 7 Rehabilitation. 2. Consider adoption of a resolution approving final payment in the amount of $3,865.25 to Keys Well Drilling for the Well No. 7 Rehabilitation. Staff Recommendation: 1. Approve the change order. 2. Adopt the resolution approving final payment. The contractor, Keys Well Drilling, in accordance with the contract plans and specifications, has satisfactorily completed the work. F. Consider approval of a quote in the amount of $16,873.71 from Minnesota Petroleum Service for removal and installation of a new fuel tank at Fire Station Two. Staff Recommendation: Approve the quote. G. Consider approving the plans and specifications and establishing a September 15, 2011 bid date for the C-P6 Water Quality Improvement Project. Staff Recommendation: Adopt the resolution approving the plans and specifications and establishing the bid date. H. Consider authorizing issuance of a single-occasion gambling permit to Cottage Grove Elementary School PTO Inc. to conduct a raffle on October 7, 2011 at Cottage Grove Elementary School, 7447 65th Street South. Staff Recommendation: Authorize issuance of the single-occasion gambling permit. During the required background investigation, no facts were found that would constitute a basis for denial of the application. I. Consider approving the Code Red Mass Telephone Notification System Joint Powers Agreement with the Washington County Sheriff's Office and authorize the Mayor, City Administrator and Public Safety Director to execute the agreement. Staff Recommendation: Approve and authorize execution of the agreement. J. Consider approving a variance to off-street parking requirements to reduce the number of parking spaces at Target, 8655 East Point Douglas Road, for the excavation of bio-retention basins to reduce and improve storm water runoff. Staff Recommendation: Adopt the resolution approving the variance. K. Consider reappointing the following members to the Advisory Committee on Historic Preservation (ACHP) to terms that expire on March 1, 2013: Glen Brown, Jan Japs, Frances Ratzlaff, and Judy Spooner. Staff Recommendation: Approve the reappointments. *L. Consider taking no action to request a referendum in 2011 regarding a tax increase to fund a community center. Staff Recommendation: Take no action to request a referendum in 2011. AUGUST 10, 2011 AGENDA Cottage Grove City Council **M. Consider appointing Randall Wehrle to fulfill an unexpired term on the Planning Commission ending February 29, 2012, and consider appointing Maureen Ventura to fulfill an unexpired term on the Planning Commission ending February 28, 2014. Staff Recommendations: Approve the appointments. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Received response to July 20, 2011 Open Forum question. Staff Recommendation: Receive response. 6. PUBLIC HEARINGS A. Hold the public hearing and consider passing an ordinance amendment to allow vehicle repair uses as a permitted use with conditions and conditional use with conditions in the B-2, B-3, and P-B Districts. Staff Recommendation: Pass the ordinance amendment. 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider proceeding with the renovation of the Highlands Park Building with an award for a total construction cost of $132,017. Staff Recommendation: Proceed with the renovation. B. Consider passing an ordinance relating to procedures for calling Special Meetings of the City Council. Staff Recommendation: Pass the ordinance. C. Consider approving changes to the Advisory Commission/Committee Appointment Process Policy. Staff Recommendation: Approve the changes to the Advisory Commission/Committee Appointment Process Policy. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 172938 to 173129 in the amount of $962, 700.93. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. 2012 Pavement Management Project. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ***A. Attorney General Lawsuit. ADJOURNMENT *Agenda Item Submitted 8/8/2011. ** Agenda Item Submitted 8/9/2011. *** Agenda Item Submitted 8/10/2011.