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HomeMy WebLinkAboutHist Pres Minutes 02-18-2003Minutes ADVISORY COMMITTEE ON HISTORIC PRESERVATION CTTY OF COTTAGE GROVE February 18,2003 Pursuant to due call and notice thereof, a regular meeting of the Advisory Committee on Historic preservation was duly held at City Hall 7516 80� Street South, Cottage Grove, Minnesota, on the 18th day of February 2003. Vice Chair Glen Brown called the meeting to order at 7:08 p.m. MEMBERS PRESENT: MEMBERS ABSENT: Glen Brown, Mickey McBride " Kip Sundgaard OTHERS PRESENT: Associate Planner John Burbank Council Member Cheryl Kohls Committee applicant Herb Japs Parks Commission Liaison Tim Sirianni 'There are only three active members of the committee, so a quorum was met. APPROVALOFAGENDA Agenda approved as submitted. APPROVAL OF MINUTES No minutes submitted, as the 12-19-02 regular meeting was canceled. OPEN FORUM None NEW BUSINESS � Annual Meetinq Historic Preservation Minutes February 18, 2003 Page 2 of 4 1. Election of officers - Brown nominated McBride to serve as chair for 2003 McBride seconded the motion, motion carried unanimously. McBride nominated Brown to serve as vice chair for 2003 Brown seconded the motion, motion carried unanimously. 2. Goals and Obiectives The existing 2002 and proposed 2003 goals were reviewed. Burbank suggested that in addition to establishing goals and objectives, that the Committee may want to revisit and revise the mission statement. Kohls concurred that a revised mission statement may be necessary, but only after the holding discussions on the future staffing and committee direction. McBride stated that he thought that the current mission statement was clear. The Committee concurred with the suggested goals for 2003 with the addition of two additional goals. These goals were identified as number 4 and 5 on the Historic Preservation (HP) Major objectives for 2003 that were discussed in 2002. The Committee consensus was to have additional discussions about the Mission statement. 3. 2003 meetinq schedule The committee approved the 2003 meeting schedule with the modification of the April 15 meeting to April 8, and the August 19 meeting to August 12. B. Staffing Discussion Burbank identified that staff was seeking input from the Committee on the future staffing direction of the committee and HP program. McBride stated that he felt that a contracted consultant was needed, in that a lot of valuable HP work was created for the limited investment. He also was concerned that grant opportunities may be missed, and that the City needs to review the cash matching policies. Kohls questioned who would research and apply for grants, and stated further that she would like to see more information and details on previous grant history. McBride stated that additional grants should be planned for based on the amount of HP material created for the dollars spent. Brown stated that Vogel really steered the direction of the program. Kohls stated that the commission should finish the discussion on the direction of the HP program and then look at the staffing issues. The Committee concurred with Kohls and had a consensus to move the staffing discussions to the April Meeting for additional discussions. Historic Preservation Min�tes February 18, 2003 Page 3 of 4 C. Review HP 2002 Annual Report Burbank identified that with the recent change in HP staff and Commission Members, that Staff thought it may be a good time to revaluate the short and long term direction of the HP program. Kohls stated that she would like to see a clear vision for the HP program, and that she sees the Committee members as the dreamers of that vision. Japs suggested the release of an RFP seeking proposals from consultants on their ideas of a modern, timely updated HP program based on the "shifting of gears" at the city. Brown question future budget information identified for the HP program. Burbank stated that he sees education as a key component of the program, and dissemination of information already gathered as an important goal. The group discussed different options for information distribution such as pres releases, CG Reports, News letters and info packs for other advisory Commissions. Burbank suggested that the HP recognition program could be broadened, Technology utilized better, and indexing of current library materials. McBride concurred that indexing was important. Japs suggested working closer with schools for advance projects. Brown identified that the program should have an emphasis on preserving things from the past. Kohls asked the Committee members to think of their own mission statement about why they are involved, and what they expect from the program. Burbank questioned if the Committee needed addition training to help them make more informed HP decisions and recommendations. Brown commented that the committee used to rely on Vogel's vast HP Knowledge base as a bridge for some of their previous decisions. Burbank summarized the discussion, and the group concurred that the HP program should have a balance of education, preservation and archeology. The Committee had a consensus to hold additional discussions at the April Meeting. D. Review of HP2002 annual report. Based on the time remaining in the meeting, the Committee concurred to move this item to the April Meeting. E. Preservation week 2003. Burbank identified the need to prepare for preservation week 2003. McBride identified previous Cemetery and street walks in old CG. Historic Preservation Mirr�tes February 18, 2003 Page 4 of 4 Kohls commented on how popular the workshop on old buildings and held at Cedarhurst was. Mickey suggested a canoe event or Dunes walk. Japs suggested another fixup day at old town hall. Based on the time remaining in the meeting, the Committee concurred to move this item to the April Meeting for additional discussion. F. Great Grove Get toqether. Based on the time remaining in the meeting, the Committee concurred with to move this item to the April Meeting. G. Frattelone/Munqer House. Based on the time remaining in the meeting, the Committee concurred with to move this item to the April Meeting. H. 9905 Millitarv Reqistration. Based on the time remaining in the meeting, the Committee concurred to move this item to the April Meeting. OLD BUSINESS Based on the time remaining in the meeting, the Committee concurred to move this item to the April Meeting. COUNCIL COMMENTS None COMMITTEE COMMENTS None STAFF COMMENTS None ADJOURNMENT McBride Moved to adjourn the meeting, Brown seconded, ant the Meeting was adjourned at 8:58p.m.