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HomeMy WebLinkAbout2003-02-24 MINUTES, City of Cottage Grove Planning Commission February 24, 2003 Pursuant to due call and notice thereof, a regular meeting of the Planning Commission was duly held at City Hall, 7516 — 80th Street South, Cottage Grove, Minnesota on the 24th day of Feb- ruary, 2003, in the Council Chambers. Call to Order Chairperson Bailey called the meeting to order at 7:00 p.m. Roll Call Members Present: Myron Bailey, Tim Booth, Ken Brittain, Rod Hale, Robert Hudnut, Herb Japs, David Lassen, Chris Willhite Members Absent: Bob Severson (unexcused) Staff Present: Kim Lindquist, Community Development Director Others Present: Councilmember Pat Rice Nancy Hanzlik, City Engineer Approval of Agenda Hudnut made a motion to approve the agenda. Willhite seconded. Motion carried unanimously. Open Forum Chairperson Bailey asked if anyone wished to address the Planning Commission on any non-agenda item. Vincent O'Keefe, 8939 Ironwood Avenue South, stated that the lights in the Office Max parking lot are very bright all night and shine into the windows of the townhomes that face 90th Street. He asked if their lights meet ordinance guidelines. Bailey responded that staff would investigate Mr. O'Keefe's concern. Bailey asked if anyone else wished to address the Commission on a non-agenda item. No one else spoke. Chair's Explanation of the Public Hearing Process Chairperson Bailey explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and the City Council makes all final decisions. In addi- tion, he explained the process of conducting a public hearing and requested that any person Planning Commission Minutes February 24, 2003 Page 2 of 19 wishing to speak should come to the microphone and state their fuli name and address for the public record. Public Hearings 6.1 Cases ZA02-072, PP02-073, SP02-092 and CP03-011 (continued from 9/23/02 and 12/23/02 meetings) Cheetah Properties, LLC has applied for a zoning amendment to change the zoning from AG-1, Agricultural Preserve, to R-2.5, Residential, and PUD, Planned Unit Development; a comprehensive plan amendment to change the land use designation for approximately 12 acres of land from low density residential to medium density residential; and a pre- liminary plat for a subdivision to be called Mississippi Dunes Estates, which would con- sist of 178 single-family homes and 137 townhomes. Manley Brothers Construction has applied for site plan approval of the townhome development. This proposed subdivision would be located on the west side of Hadley Avenue between 95th Street and 100th Street. Lindquist summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Hudnut asked for more information on changing the amount of land designated for medium density residential from 17 acres to 30 acres, which had been of great concern to the Com- mission and staff but now seems to have been worked out. Lindquist stated that in the initial concept plan, a three-story senior housing building was proposed for the southeastern por- tion of the site, which limited the total amount of acreage allocated for medium density, and the city also felt the area should be predominantly single-family. She explained that when the senior housing building was removed from the project, the medium density portion was ex- panded. She stated that staff's support is based upon the city's goal of providing for life-cycle housing offsetting the increase in the amount of land designated for medium density resi- dential. She also stated that the multi-family project is a fairly low density project in total as compared to other townhome projects. Hale asked if condition #12f, which requires home buyers to maintain the boulevard area along 95th Street, just referred to the berm that fronts 95th Street. Lindquist responded that the intent is for homeowners to mow all the way up to the road, extending past the land- scaping. Hale then asked if the city was requiring the builder to install underground sprinkler systems along those areas. Lindquist replied that the city has not typically required any irri- gation on what is ultimately private property. John Tschida, Cheetah Properties, responded that they do not plan to install irrigation sys- tems, and they are proposing to put in landscaping that does not require a lot of watering or maintenance, including rock outcroppings and trees. Hale asked if there would be sprinklers in the cul-de-sac islands. Tschida stated that they could extend the water capability so irriga- tion systems could be added. Hale stated that other developers have installed underground sprinkler systems on landscape islands even though homeowners are responsible for main- tenance. u Planning Commission Minutes February 24, 2003 Page 3 of 19 Lassen asked for clarification on the number of housing units and amount of open space in the multi-family portion. Lindquist stated that the total number was reduced from 139 units to 137 units by removing some of the twin homes and increasing the number of patio homes from 10 to 20. Bailey stated that the type of housing changed to more single-level homes. Lassen asked if the change gave more open space. Lindquist responded that it did. Brittain asked if the provision of sprinkler systems in the cul-de-sac islands consisted of stubbing a water line that the sprinklers could tap into. Tschida responded yes. Brittain asked if they would also provide power needed to operate those systems. Tschida responded that they would provide whatever would be needed. He stated that the thought was that they would either install the irrigation system or rough it in. Steve Morse, Kingsborough Homes, stated that when the water line was installed, the land- scape contractor would also install a low voltage power source. John Tschida, Cheetah Properties, stated that the project consists of single-family homes on the northern portion that would be built by local builders including Kingsborough Homes, Custom One Homes, and JHL Construction. He stated that the current plans show more detail on landscaping for the perimeter of the development and the trails along the western edge, as requested by the Commission and staff. He explained that they plan to plant the interior landscaping prior to building homes. He stated that the multi-family portion has a lot of open space and very low density. Brittain asked about the projections for the project to be built out. Tschida responded that they are planning to build in four phases and each phase should take about a year, depend- ing on the economy and absorption rate, but they hope to have it completely built out in about five years. He then stated that the price range for homes run from $300,000 to $500,000. Brittain asked if the developer would plant all the trees in the development or plant them in each phase. Tschida answered in each phase, but they would like to get the trees along the outer edge planted as soon as they could. He explained that the entire site has to be graded et one time due to the amount of dirt that needs to be moved. Brittain asked what size trees would be planted. Tschida stated that they specified the size in their landscape plan. Brittain asked how any trees that were planted would be taken care of if the house wasn't built right away. Tschida responded that in the past they have used watering trucks to water the trees that they plant, and that they are required to replace the ones that didn't survive. Bailey opened the public hearing. No one spoke. Bailey c/osed the public hearing. Bailey asked if Hale wanted to add a condition regarding irrigation. Hale stated that he would prefer to see that as an ordinance change rather than requiring only this developer to do so. Bailey stated that as a PUD, this could be added as a requirement. Tschida clarified that only the townhome portion would be rezoned as a PUD and irrigation systems will be instalied in that section. Willhite made a motion to approve the comprehensive plan amendment changing the land use designation from low densiry residential to medium density residential for approximately 13 acres of land. Hudnut seconded. Planning Commission Minutes February 24, 2003 Page 4 of 19 Motion passed unanimously. Hale made a motion to approve the rezoning of approximately 87.04 acres of land from AG-1, Agricultural Preservation, to R-2.5, Residential, and approximately 30.07 acres from AG-1 to PUD, Planned Unit Development, subject to the conditions listed below. Willhite seconded. 1. The City Council approve a comprehensive plan amendment to increase the amount of inedium density residential on the property to reflect the current proposal. 2. The applicant receive appropriate building permits from the City, and permits or approvals from other regulatory agencies including, but not limited to the South Washingfon Watershed District, Washington County, and the Minnesota Pollu- tion Control Agency. 3. The revised grading and utility plan, which reflects changes recommended in the staff report, including modifications to the plan to increase stormwater quality ponding must be submitted to the City for staff review and approval prior to the submission of the final plat applications to the City. All emergency overflow swa/es must be identified on the grading and erosion control plan. 4. Grade elevations af the foundation of all structures shall be a minimum of finro feet above the emergency overflow elevation. 5. The applicant submit a final construction management plan that includes ero- sion control measures, project phasing for grading work, areas designated for preservation, a crushed-rock construction entrance, and construcfion-related vehicle parking for staff review and approval prior to issuance of a grading permit. A pre-construction meeting with City staff and the contractor shall be held before site work begins. The contractor shall provide the City with a pro- ject schedule for the various phases of construction. Erosion control devices shall be installed prior to commencement of any grading activity. Erosion con- trol shall be performed in accordance with the recommended practices of the "Minnesota Construction Site Erosion and Sediment Control Planning Hand- book" and the conditions stipulated in Title 10-5-8, Erosion Control During Construction, of the City's Subdivision Ordinance. 6. The landscaping plan shall be modified to increase planting in all areas identi- fied in the February 24, 2003 planning staff report. 7. At least one shade tree having a minimum of a 1-'/<-inch trunk diameter shall be planted per lot (two trees for corner lots) for unattached single family dwellings. A letter of credit in the amount of 150 percent of the landscaping estimate, street sweeping, paving and curbing, and irrigation systems should be submit- ted to and approved by the City. Upon completion of the landscaping improve- ments, the owner shall, in writing, inform the City that said improvements have Plapning Commission Minutes February 24, 2003 Page 5 of 19 been completed. The City shall retain the financial guarantee covering the land- scape improvements for a period of one year from the date of notice, to ensure survival of the plants. No building permit shall be issued until the required financial guarantee has been received and accepted by the City. 8. The applicant hire an arborist to assist with all facets of tree preservation on the site. The arborist will supervise installation and maintenance of tree preserva- fion fencing and the tree and brush removal process. When or if grading occurs within the dripline of a free slated for preservafion, the arborist must be on site to review grading for those areas. Mitigative measures to aid in preservation of trees slated to remain will occur based upon fhe recommendations of the ar- borist Should trees designated for preservation be removed, the applicant will replace the trees in accordance with the ordinance criteria. Trees designated for preservation which are found to be harmed, diseased, or dying, or are not suited for location into the project may be removed based upon the recommen- dation of the arborist in agreement with the City and the applicant. Trees re- moved will be replaced as required by ordinance. The applicant is responsible for tree review, removal and potential mitigation until such time as the property is sold fo the homeowner. Prior to closing on the house the applicant will re- view the status of the frees on the site and remove and replace if dead or dying. On fhe public property, the applicant will be responsible for the review, removal and replacement until such time as the entire plat is built out and all private lots sold. 9. The developer is responsible for the cost of installing "STOP" signs at each of the street intersecfions the City's Public Safety Commission and/or Public Safety Division recommended to have such a"STOP" sign. 10. All monument signs shall comply with the City's Sign Ordinance and shall only be placed on privafe property. The Homeowners Association shall be responsi- ble for the maintenance of all signs. 11. All signs, mailboxes, and accessory lighting shall be uniform in materials and design and be approved as part of the landscape plan. 12. The applicant submit private covenants which details the following: a. The homeowners association is responsible for all ownership and mainte- nance of landscaping improvements, fencing, and outlots as depicted on the final plat. b. Monument signs shall be maintained by the homeowners association. c. Any fencing provided on the site shall be constructed of maferia/s that are uniform in design and color. d. Fencing along the perimeter of the project will be installed by the developer and will be split rail or of a similarly acceptable design. Should a property owner choose to install a privacy fence behind the split rail fence, the side facing the street, shall be black vinyl clad chain link fence. e. No homeowner shall install any type of barrier or planting that will encroach upon or over any public walkway system. � Planning Commission Minutes February 24, 2003 Page 6 of 19 f. The developer shall advise homebuyers that they are responsible to main- tain the boulevard area that abuts their property all the way to the curb of the street. This includes the boulevard along Hadley Avenue and 95th Street. If the Homeowners Association is responsible for maintaining the boulevard along 95th Street and/or Hadley Avenue, it should be stated as such in the private covenants. 13. The developer is here6y given notice that they will be required to pay $186,000.00 for proposed roadway improvements to Hadley Avenue. The appli- cant will pay for the cost to the fwo lane southern section of 95th Street to be constructed with other public improvements for the subdivision project. 14. The existing well is sealed and capped in accordance to County and State requirements. 15. An eight-foot wide bituminous trail shall be constructed along the rear lot line of Lots 8 through 14 and Lots 26 through 33, all within Block 9. A public trail connection shall a/so be provided from Street D or Street I to the public trail along the west boundary line of Block 9. The developer is responsible for the cost of these trails. These trails shall be constructed the same time as when the interim bituminous street improvements are constructed. The developer shall grant to the Cify a public trail easement of not less than 10 feet in width for the entire length of these public trail alignments. 16. The developer shall be responsible for city costs to fabricate two advisory signs that announce the future extension of certain roadways. One sign shall be installed at the west end of 95th Street and the other at the south end of Street A. The exact design of Street A and 100fh Street in the south will be determined by the City and some site plan and plat adjustments may be necessary. 17. The developer will install a wainscoting of brick on the front of all buildings in the multi-family portion of the project. Bricking will a/so be placed on the sides of alI buildings that face a public street. 18. The developer will investigate shifting of the townhouse buildings west to in- crease the setback from the internal collector road. Motion passed unanimously. Hudnut made a motion to approve the preliminary plat for Mississippi Dunes Estates, subject to the conditions listed be/ow. Willhite seconded. Booth asked if the requirement for a playground for the multi-family portion was included in the conditions of approval. Lindquist responded that the motion to approve the site plan should include that condition. In addition, staff would add it to the rezoning ordinance prior to that item going to the City Council. Planning Commission Minutes February 24, 2003 Page 7 of 19 1. Approval of the preliminary plat is based on the adoption of an ordinance rezoning the unattached single-family property from AG-1, Agricultural Preservation, to R- 2.5, Residential District and the townhouse phase from AG-1, Agricultural Preser- vation, to PUD, Planned Unit Development and approval of the comprehensive plan amendment. 2. The developer shall enter into a subdivision agreement with the City of Cottage Grove for the installation of and payment for all public improvements in the subdi- vision, pursuant to Title 10 of the City Code. 3. The developer shall depict on the final plat all drainage and utility easements as required by the City. 4. Prior to the release of the final plat for recording with Washington County, the de- veloper of the unattached single-family phase shall pay to the City a tota/ of $204,700.00 for park fees in lieu of land dedication and the developer of the me- dium density phase shall pay park fees at a rate of $1,150.00 for each unattached patio home and $750.00 per attached dwelling unit. 5. The developer shall pay area charges at the rate applicable at the time of re- cording. The current calculation amounts $647,559.90 for the unattached single- family phase and $250,420.72 for the medium density phase. 6. Revise the plat to identify the landscape center islands and medians as out/ots and increasing the cul-de-sac radius' to a minimum of 65 feet. Medians must be designed to conform to city sfandards. The homeowners association is required to retain ownership and maintain fhe landscaped center islands. 7. The street name "Summit Avenue" shall be renamed "95th Street South" on the fi- nal plat. All other streets shall be named according to the City's Street Naming System or as accepted by the City's Public Safefy Department and City Council. Motion passed unanimously. Hudnut made a motion to approve the site plan review application for the multi-family portion of the project, subject to the conditions listed below with an added condition regarding the playground requirement. Booth seconded. 1. The applicant receive appropriate building permits from the City, and permits or approvals from other regulatory agencies including, but not limited to the South Washington Watershed District, Washington Counfy, and the Minnesota Pollu- tion Control Agency prior to issuance of a grading permit from the city. 2. The revised grading and utility plan, which reflects changes recommended in the sfaff report, including modifications to the plan to increase stormwater quality ponding must be submitted to the City for staff review and approval prior to the submission of the final plat applications to the City. All emergency overflow swa/es must be identified on the grading and erosion control plan. Planning Commission Minutes February 24, 2003 Page S of 19 3. Grade elevations at the foundation of all structures shall be a minimum of two feet above the emergency overflow elevation. 4. The applicant submit a final construction management plan that includes ero- sion control measures, project phasing for grading work, areas designated for preservation, a crushed-rock construction entrance, and construction-related vehicle parking for staff review and approval prior to issuance of a grading permit. A pre-construction meeting with City staff and the contractor shall be held before site work begins. The confractor shall provide the City with a pro- ject schedule for the various phases of construction. Erosion contro/ devices shall be installed prior to commencement of any grading activity. Erosion con- trol shall be performed in accordance with the recommended practices of the "Minnesota Construction Site Erosion and Sediment Control Planning Hand- book" and the conditions stipulated in Title 10-5-8, Erosion Control During Construction, of the City's Subdivision Ordinance. 5. At least one shade tree having a minimum of a 1-%-inch trunk diameter shall be planted per lot (two trees for corner /ots) for unaftached single family dwellings. A/etter of credit in the amount of 150 percent of the landscaping estimate, street sweeping, paving and curbing, and irrigation systems should be submit- ted to and approved by the City. Upon completion of the landscaping improve- ments, the owner shall, in writing, inform the City that said improvements have been completed. The City shall retain the financial guarantee covering the land- scape improvements for a period of one year from the date of notice, to ensure survival of the plants. No building permit shall be issued until the required financial guarantee has been received and accepted by the City. 6. A/etter of credit in the amount of 150 percent of the landscaping estimate, street sweeping, paving and curbing, and irrigation systems should be submit- ted to and approved by the City. Upon completion of the landscaping improve- ments, the owner shall, in writing, inform the City that said improvements have been completed. The City shall retain the financial guarantee covering the land- scape improvements for a period of one year from the date of notice, to ensure survival of the plants. No building permit shall be issued until the required financial guarantee has been received and accepted by the City. 7. The applicant hire an arborist to assist with all facets of tree preservation on the site. The arborist will supervise installation and maintenance of tree preserva- tion fencing and the tree and brush removal process. When or if grading occurs within the dripline of a tree slated for preservation, the arborist must be on site to review grading for those areas. Mitigative measures to aid in preservation of trees slated to remain will occur based upon the recommendations of the ar- borist. Should trees designated for preservation be removed, the applicant will replace the trees in accordance with the ordinance criteria. Trees designated for preservation which are found to be harmed, diseased, or dying, or are not suited for location into the project may be removed based upon the recommen- dation of the arborist in agreement with the City and the applicant. Trees re- Planning Commission Minutes February 24, 2003 Page 9 of 19 moved will be replaced as required by ordinance. The applicant is responsible for tree review, removal and potential mitigation until such fime as the property is sold to the homeowner. Prior to closing on the house the applicant will re- view the status of the trees on the site and remove and replace if dead or dying. On the public property, the applicant will be responsible for the review, removal and replacement until such time as the entire plat is built out and all private lots sold. 8. All monument signs shall comply with the City's Sign Ordinance and shall only be placed on private property. The Homeowners Association shall be responsi- ble for the maintenance of all signs. 9. All signs, mailboxes, and accessory lighting shall be uniform in materials and design and be approved as part of the landscape plan. 10. The applicant submit private covenants which details the following: a. The homeowners association is responsible for all ownership and mainte- nance of landscaping improvements, fencing, and outlots as depicfed on the final plat. b. Monument signs shall be mainfained by the homeowners association. c. Any fencing provided on the site shall be constructed of materials that are uniform in design and color. d. Fencing a/ong the perimeter of the project will be installed by the developer and will be splif rail or of a similarly acceptab/e design. Should a property owner choose to install a privacy fence behind the split rail fence, the side facing the street, shall be black vinyl clad chain link fence. e. No homeowner shall install any type of barrier or planting that will encroach upon or over any public walkway system. f. The developer shall advise homebuyers that they are responsible to main- tain the boulevard area that abut their property all the way to the curb of the street. This includes the boulevard along Hadley Avenue and 95th Street. If the Homeowners Association is responsible for maintaining the boulevard along 95th Street and/or Hadley Avenue, it should be stated as such in the private covenants. 11. "STOP" signs shall be placed at each of the roadway connections to Hadley Avenue. Four-way stops shall be at intersections Street B-D/Street A and at Street M-N/Streef A. A"STOP" sign shall a/so be placed at Streets C, D, E, F, G and the cul-de-sac in the southeast corner of the plat. 12. The developer shall be responsible for city costs to fabricate an advisory sign fhat announces the future extension of Street A. This sign shall be installed at the south end of Sfreet A. The exact design of Street A and 100th Street in the south will be determined by the City and some site plan and plat adjustments may be necessary. Planning Commission Minutes February 24, 2003 Page 10 of 19 13. The developei will install a wainscoting of brick on the front of all buildings in the multi-family portion of the project Bricking will also be p/aced on the sides of all buildings that face a public street. 14. The developer will investigate shifting of fhe townhouse buildings west to increase the setback from the internal collector road. 15. The developer shall pay for and install a tot lot between Lofs 28 and 31, Block 13. The playground equipment shall consist of a variety of slides, swings, climbing bars, elevated plafforms, ladders, and vertical po/es fhat are constructed of plastic and pre-finished metal poles, steps, platforms, and horizontal supports. The sur- face area beneath and around the play equipment should be sand, peat gravel, or wood chips. Picnic tab/es shall also be provided. Motion passed unanimously. 6.2 CASE ICUP03-006 Cub Foods has applied for an interim conditional use permit to allow a temporary out- door greenhouse in its parking lot at 8690 East Point Douglas Road South. Lindquist summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Russ Vanderwerff, Store Manager for Cub Foods Cottage Grove, stated that the greenhouse operation will be run the same as it has been since 1992, with no changes. Bailey opened the public hearing. No one spoke. Bailey closed the public hearing. Brittain made a motion to approve the application subject to the conditions listed be- low. Booth seconded. 1. The amended Interim Conditional Use Permit shall be valid beginning on April 1, 2004 and expiring on July 1, 2008. 2. A building permit for the temporary greenhouse shall be issued by the City before the temporary structure is erected. A building permit is required for each year the temporary greenhouse is used on the property. 3. The temporary greenhouse shall setback a minimum of 20 feet from the property line along East Point Douglas Road and 20 feet from the back of the curb for that portion of private drive providing access into Cub Foods parking lot. 4. The temporary greenhouse and outdoor display and sale of nursery products and merchandise shall be allowed between April 1 and July 1 and located in the south- west corner of Cub Foods southern most parking lot. Christmas free sa/es are per- mitted at the designated greenhouse site and for the period between Thanksgiving and Christmas. Planning Commission Minutes February 24, 2003 Page 11 of 19 5. All landscaped materials and fencing are prohibited on the grass area of the boule- vard nor may they encroach into the drive ais/es of the parking lof outside of the designated area. 6. /f fhe city determines that there is a parking shortage due to the temporary green- house, the city may make amendments to the Interim Conditional Use Permit to cor- rect the situation. Motion passed unanimously. 6.3 CASES CUP03-004 and SP03-005 Steve Nielsen has applied for a site plan review with variance of a 3,480 square foot retail building consisting of 2,280 square feet for a Subway restaurant and 1,200 square of rental space, and a conditional use permit to allow a drive-through restaurant at 8455 East Point Douglas Road South. Lindquist summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Willhite asked for a comparison on the building size. Lindquist stated that the Burger King building is about 3,800 square feet, the orthodontist office is 4,300 square feet, and Payless Shoes is about 3,000 square feet. Lindquist reported that the Public Safety Commission expressed concern regarding the amount of parking spaces in the area, particularly on the neighboring property. She ex- plained that the site plan meets the city's ordinance requirements and it would be difficult to require additional spaces because of the concern about lack of parking on a different prop- erty in the vicinity. She stated regarding the Public Safety Commission's concern about the traffic circulation, that the access points have been aligned with the adjoining properties so there is the proper four-way intersection. Booth asked about signage and if there would be space to also have the tenanYs name on the building in addition to "Subway." Lindquist stated that the ordinance sets the amount of signage permitted, and staff would not allowing additional signage for this property. Booth then asked if there would be just one additional tenant in the building. Lindquist responded that was correct. Hudnut commended city staff and the applicant for the quality of the project. Booth asked if the building would be all brick. Lindquist responded that it would be brick and stucco. Steve Nielsen, owner of the Subway by Target, stated that they outgrew their current loca- tion. He explained that Subway has been building more free-standing buildings, like McDonald's and Burger King. He stated that the reason for adding a tenant space is to offset the overhead. He then explained that the tenant space would be located facing East Point Douglas Road to give them exposure and that Subway would make sure that there was enough signage available for the tenant. He assured the Commission that they would meet the city's ordinance criteria for signage. Nielsen then displayed pictures of a building they n Planning Commission Minutes February 24, 2003 Page 12 of 19 built in Cambridge, which is what the proposed store will look like. He explained that Subway's architects are working to ensure consistency of design for their franchise buildings. Hale asked if they have a tenant lined up. Nielsen stated not yet but he has had inquiries. Bailey noted that the building in the photograph seems to have more brick than the proposed building in Cottage Grove. Nielsen responded that there would be some variations on the design of the buildings, and for this building he was trying to incorporate more windows. He stated that they will submit their final plans to the Building Division for review. Bailey asked if they would be willing to add more brick in place of some of the stucco. Nielsen asked where. Bailey responded on the main walis where stucco is shown. Nielsen stated that the Cam- bridge Subway is a smaller building than what is proposed for Cottage Grove, which is why there is more brick on the main building. He also stated that the area at the top of the build- ing has stucco because that would be where the signage would be located. Japs asked if a Subway sign would be located on both sides of the building. Nielsen an- swered yes, and there was space reserved on the sign band for tenant signage. Japs asked if there would be a freestanding sign. Nielsen stated that the pole sign would indicate that there was a drive-through. He explained that their signage, which would stay within the square footage allowed by the city, would also include their drive-up menu, enter sign, and pole sign. Japs asked what the height of the pole sign would be. Nielsen responded that it would be approximately the height of the Burger King and KFC signs. Bailey opened the public hearing. No one spoke. Bailey closed the public hearing. Bailey asked if there were any comments on bricking. Booth stated that he does not have any concerns with the proposed mixture of finishes. Willhite agreed. Lindquist suggested that there could be brick from the parapet down on the eastern and western elevations, with stucco on the band above for signage. Willhite stated that the intent is to have a nice-looking building, but she does not believe that it has to be all brick. Hudnut likes the way it was pro- posed. Hudnut made a motion to approve the application subject to fhe conditions listed be- low. Willhite seconded. 1. The site plan, grading, and utility plans shall be modified to reflect the com- ments and additional required performance standards identified in the staff report. 2. All applicable permits (i.e., building, electrical, grading, mechanical) and a com- mercial plan review packet shall be completed, submitted, and approved by the City prior to the commencement of any construction acfivities. Detailed con- struction plans shall be reviewed and approved by the Building Official and Fire Marshal. 3. Final exterior construction materials and colors shall be reviewed and approved by the Planning Departmenf prior to the issuance of a building permit. Planning Commission Minutes February 24, 2003 Page 13 of 19 4, All curbing for the project shall be 6618, and concrete drive aprons that are consistent with city standard STR-7 shall be provided at the ingress egress points. 5. The applicant shall provide the City with an as-built survey of all private utilities. 6. The applicant shall be responsible for the placement of a stop sign at the park- ing lot entrances and the privafe roadway. 7. The applicant shall pay an offsite surface water management mitigation pay- ment to the City in the amount of $12,617.17. 8. Prior to the issuance of a building permit, the applicant shall submit a compre- hensive sign package to the City for review and approval. All signs shall comply wifh the provisions of the sign ordinance and a building permif must be obtained prior to the installation of any new signs. 9. Prior to the issuance of a building permit, the applicant shall submit a compre- hensive lighting package consistent with the city redevelopment plan to the City for review and approval. All outdoor lighting shall be directed downward and away from residential property and public streets, and shall not exceed one foot-candle at the property lines. 10. The landscaping plan and irrigation plan shall be revised to address meet the items identified in the staff report. Said plan shall be reviewed and approved by the Planning Department prior to the issuance of a building permit. 11. A bona fide cost estimate of the landscaping improvements shall be submitted in conjunction with a letter of credit approved by fhe City in the amount of 150 percent of such estimate. Upon completion of the landscaping requirements, the applicant shall in writing inform the City that said improvements have been completed. The City shall retain the financial guarantee for a period of one year from the date of notice to insure the survival of the plantings. No building per- mit shall be issued until the required financial guarantee has been received and accepted by the City. 12. Rooftop mechanical equipment shall be screened from view with materials similar to or compatible in design and co/or with those used on the primary strucfure. 13. A radio-�ead water meter shall be installed. 14. Motor vehicle access connecting directly to East Point Douglas Road is pro- hibited. 15. The trash enclosure shall in accordance with Title 11-6-3 and include the use of dog-eared plastic composite wood boards for the gate screening material. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 4/2/03 y, q , � , PREPARED BY: Community Development Kim Lindquist ORIGINATING DEPARTMENT STAFF AUTHOR �„�.�.....�.»..����,..>�..�.,.�....<.��...��.�.., COUNCIL ACTION REQUEST Receive and place on file the approved minutes for the Planning Commission's meeting on February 24, 2003. STAFF RECOMMENDATION Receive and place on file the approved Planning Commission minutes for the meeting on February 24, 2003. BUDGET IMPLICATION: $N/A $N/A N/A BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE � PLANNING 3/24/03 ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED � ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Approved minutes of Planning Commission meeting on February 24, 2003 ADMINISTRATORS COMMENTS ' 2�s �/ ��03 City Administr tor Date .�..,���...<.�...,,>�>��..........��.�....>.�..>, COUNCIL ACTION TAKEN: [�APPROVED ❑ DENIED ❑ OTHER Planning Commission Minutes February 24, 2003 Page 14 of 19 Motion passed unanimously. 6.4CASE PP02-058 The City of Cottage Grove has applied to revise the preliminary plat for Gateway North 1st Addition. Lindquist summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Japs asked about the status regarding access for the real estate office. Lindquist responded that the city is negotiating with the property owner to acquire some right-of-way from them to build Hardwood Avenue and the proposal is a land swap where Outlot D would go to the Burnet parcel. She stated that the city is looking at locating their access through Outlot C and cutting off their access to Hardwood Avenue. Bailey opened the public hearing. No one spoke. Bailey c/osed the public hearing. Booth moved to approve the application subject to the condifions listed below. Lassen seconded. Drainage and utility easements to facilitate public infrastructure installation and ponding will be dedicated on the plat as requested by the City Engineer. 2. The storm sewer assessment rate as adopted in the City's fee resolufion at the time a building permit has been filed by the landowner shall be paid to the City for Lot 1, Block 1; Lot 1, Block 2; and Lot 2, Block 3. Payment of this storm sewer as- sessment is calculated on the gross acreage for the developing lot and paid to the City at the time a building permit is requested. The current rate is $7,566.00 per acre and may be subject to change without notice. 3. The waterworks area charge as adopted in the City's fee resolution at the time a building permit has been filed by the landowner shall be paid to the City for Lot 1, Block 1; Lot 1, Block 2; and Lot 2, Block 3. Payment of this waterworks assess- ment is calculated on the gross acreage for the developing lot and paid to the City at the time a building permit is requested. The current rate is $2,226.00 per acre and may be subject to change without notice. 4. The sanitary sewer area charge as adopted in the City's fee resolution at the time a building permit has been filed by the landowner shall be paid to the City for Lot 1, Block 1; Lot 1, Block 2; and Lot 2, Block 3. Payment of fhis sanitary sewer assess- ment is calculated on the gross acreage for the developing lot and paid to the City at the time a building permit is requesfed. The current rate is $1,416.00 per acre and may be subject to change without nofice. 5. A park fee in lieu of land dedication as adopted in the City's fee resolution at the time a building permif has been filed by the landowner shall be paid to the City for each of the three commercial /ots. Paymenf of this park fee in lieu of land dedica- 0 Planning Commission Minutes February 24, 2003 Page 15 of 19 tion is calculated on the fair market value of the developing lot and paid to the City at the time a building permit is requested. The current park fee rate is 4 percent of the fair market value of the property and may be subject to change without notice. Motion passed unanimously. Applications and Requests 7.1 CASE MP01-082 Aggregate Industries — North Central Region, Inc. has applied for their 2003 annual mining permit to continue mining operations on Lower Grey Cloud Island. Lindquist summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Hudnut asked if all the storage sites have all been identified. Lindquist stated yes. Bob Bieraugel, Aggregate Industries, stated that he would answer any questions from the Commission. He commented that the requirement to plant trees that are two feet tall works well with hardwood trees but they have found that coniferous trees no taller than 18 inches work better with their tree planter. He asked if the recommendation could be changed to al- low 18-inch tall, two-year old transplanted trees. Japs asked what percentage of material is moved by truck and by barge. Bieraugel re- sponded more than 95 percent of the material goes by barge and the remainder by truck. Japs asked what the difference was between an 18-inch and a 24-inch tree. Bieraugel ex- plained that coniferous trees grow very slow when they are young and they can be pur- chased either as seedlings or as transplants. He stated that they have better success with two-year old transplanted coniferous trees. Japs stated that he is interested in the survival rate rather than the height of the trees. Bailey asked if a condition should be added regarding tree height. Lindquist stated yes. Japs made a motion to approve the application subject to the conditions listed below, with an added condition allowing 18-inch replacement trees. Brittain seconded. 1. The provisions as stipulated in Title 3, Chapter 10 of the City's Codes (Mining, Sand, and Gravel Operation) shall be complied with, except as modified below. 2. The applicant is responsible for removing any materials that may have spilled onto any public roadway. This material shall be cleaned up immediately. 3. The outer edge of mining limits abutting public right of-way or private property shall not be closer than 100 feet to any right-of-way or property line. Planning Commission Minutes February 24, 2003 Page 16 of 19 4. Approval of the 2003 Mining Permit does not imply approval to mine within the re- quired 200-foot setback from the Mississippi River or within the Mississippi River itself. 5. No bituminous/asphalt material shall be buried on the premises. Bitumi- nous/asphalt, concrete, and street sweepings originating within the geographical boundaries of Cottage Grove may be temporarily stockpiled on fhe site for processing (e.g, crushing, screening, etc.) and/or reuse. 6. The applicant may operate the mining operation 24 hours a day, 7 days a week. Upon notification by neighboring residents that the night-time operations (i.e. be- finreen the hours of 10:00 p.m, and 6:00 a.m.) are disturbing, the applicant agrees to voluntarily cease operation during night-time hours unfil such time the noise source is identified and appropriate corrections are made. 7. All existing trees within the area shown on the Operations Plan as "Future Min- ing" as shown on the 2003 Operations Plan shall remain undisturbed. 8. Aggregate Industries pays to fhe City a proportionafe share of any costs relating to maintenance, construction, and reconstruction of public roads, highways, streets, or bridges along all designated haul routes. Cost participation will be based on the amount of truck traffic, and aggregafe hauled, associated with the Aggregate Industries - Nelson Plant mining operations. 9. Aggregate Industries installs erosion control devices af the base of any s/ope where erosion is evident. A drainage swale shall be consfructed at the base of any eroding slope to control runoff and divert it to a sedimentation basin before en- tering any natural drainage system. Erosion control measures shall be imple- mented within a reasonab/e amount of time. 10. Historic sites and landmarks on Lower Grey Cloud must be protected and undis- turbed. A minimum of 100 feet shall be mainfained between all mining operations and historic/landmark sites. 11. All seedlings shall be at /east 18 inches in height. Motion passed unanimously. Approval of Planning Commission Minutes of December 23, 2002 Willhite made a motion to approve the minutes of the Planning Commission meeting on December 23, 2002. Bailey seconded. Hudnut asked about being listed with an unexcused absence. Lindquist responded that the specific requirement for excused absences is a written submittal that would be signed by the Chair and Council liaison before the following meeting. Additionally, excused absences are only granted for certain reasons, generally work or health related. n Planning Commission Minutes February 24, 2003 Page 17 of 19 Motion passed unanimously. Reports 9.1 Recap of January and February City Council Meetings Lindquist reported that at the January 8 meeting the Council approved the request to convey three tax-forfeited properties to the city, and approved the city's application for the Commu- nity Development Block Grant (CDBG) that Washington County receives of which the city is entitled to a portion. She stated that the city has earmarked those funds to defray costs for senior housing projects. She stated that at the January 15 meeting the Council approved the site plan review of the metal building at 3M, approved the site plan review for the water main repair for 3M through the Ravine Park, approved the rezoning and preliminary plat for Timber Ridge 4th Addition, approved the rural subdivision of the Goebel property on 70th Street, approved the condi- tional use permit for the commercial horse boarding facility, and approved the Wells Fargo Bank Building with a monument sign. Lindquist also reported that the Council discussed the roadway connection between Hidden Oaks and Timber Ridge and approved a trail that would allow some access in case of an emergency, with the right-of-way dedicated to the city as part of the plat. She stated that the Council also reviewed the feasibility report for the Hinton-Tower project, which will be starting this year, and approved a wetland mitigation plan related to the Hinton-Tower project. Lindquist stated that at the February 5 meeting, the Council approved a moratorium on sign- age over 25 feet in height in the business district within 500 feet of Highway 61, and this issue will come before the Planning Commission for further discussion. She stated that the Council is more interested in monument-style signs rather than pole signs. She explained that it was not related just to height but to design and aesthetics. She then stated that the Council approved a development agreement for Schmid Packaging that would be located in the industrial park east of CCE Technology, which the site plan would be administratively re- viewed. Lindquist reported that the City Council discussed the neighborhood meeting regarding potential MUSA expansion in the West Draw. She explained that property owners designated rural residential were asked if they were interested in potentially receiving city sewer and water. She stated that the majority of those south of 65th Street were interested in sewer and water but there was not a lot of interest north of 65th Street, except for the Posavad property located in the far northwest corner of the city. She stated that the reason this is being discussed at this is due to upcoming construction of Hardwood Avenue, so that a needed sanitary sewer line can be installed in conjunction with the road construction. She stated that the Council was interested in looking into that and staff is comfortable the costs can be recouped through area charges on any new properties brought in to the system, and that the city is working on a feasibility study. Lindquist reported that at the February 19 meeting the Council discussed the Hinton-Tower project and approved the final plat for Timber Ridge 5th Addition, which is the second phase of the Timber Ridge 3rd Addition. Pla�ning Commissian Minutes February 24, 2003 Page 18 of 19 9.2 Committee Reports Japs reported that Bob Vogel resigned as the City's Historic Preservation Advisor and the Chair of the Advisory Committee on Historic Preservation also resigned. He stated that the ACHP is being re-organized. He also stated that the Planning Commission needs to appoint a new liaison to the ACHP because his tenure on the Planning Commission is over. He ex- plained that the Committee's last discussion revolved around involvement in the Great Grove Get Together and use of the Old Town Hall. 9.3 Planning Commission Requests Japs asked for more information on the Hinton-Tower project and its timeline. Lindquist re- sponded that the project will be let in two phases, because there is a federally-funded portion to the north and the city/county portion between 65th Street and 70th Street, which would be constructed first. She stated that most of the discussion had to do with the transition �rom Hinton onto 65th Street. She explained that a portion of 65th Street would be closed, and the County has made a firm commitment that the road would be open in time for the school year. She also stated that Hinton Avenue between 65th Street and 70th Street would also be closed during construction, which would allow the project to finished quicker. There was also discussion about the detour route, due to concerns about cut-through traffic on Ideal Avenue. The County had originally recommended that traffic be detoured to Inwood Avenue, and when the project is farther along the detour would divert traffic at Military Road to Jamaica Avenue. The Council expressed concerns about traffic impacts on Ideal Avenue, and it was suggested that Ideal Avenue be closed off to the north for the three-month construction pe- riod. She explained that Hinton-Tower would be an urban section road, which would be di- vided by a median from 65th Street north to Radio Drive, and that between 70th Street and 65th Street there would not be a median but turn lanes at 67th Street and 69th Street. Japs asked how long Hinton would be closed. Lindquist responded about 40 construction days. Bailey stated that this is Mr. Japs' last meeting on the Planning Commission and on behalf of the Commission and the citizens of Cottage Grove, he expressed his appreciation for Japs' service to the City. He thanked Japs and wished him good luck. Bailey also noted that Japs was being appointed to the Advisory Committee of Historic Preservation. Booth asked if there could be included with the staff reports diagrams of the larger area illustrating how properties align with other properties to show traffic patterns. 9.4 Response to Planning Commission Inquiries None. 9.5 Annual Organizational Meeting Bailey reported that at the next meeting, there would be an election of officers for the Plan- ning Commission. Lindquist explained that the rules need to be presented to the Commis- sion twice, the first time to solicit modifications and the second time for approval. She asked if anyone had any comments on the rules. Booth asked about the section on absences and asked if an absence was excused, would that count against the three consecutive absences n Pla�ning Commission Minutes Fehruary 24, 2003 Page 19 of 19 or four absences over the course of a year that would require resignation from the Commis- sion. He then expressed his opinion that it should not matter whether an absence is excused or not and that commissioners should resign if they cannot attend the meetings regularly. Bailey asked if the city's policy was reflected in the rules. Lindquist stated that staff would ensure that the language in the rules would conform to the ordinance adopted by the City Council and that she would forward the Commission's concerns regarding absences count- ing against the number needed to be deemed a resignation, whether excused or unexcused, to the City Council. Adjournment Japs made the motion to adjourn the meeting. Boofh seconded. Motion passed unanimously.