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HomeMy WebLinkAbout2003-10-01 MINUTESREQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM #� � • DATE 10/01/03 • • � • PREPARED BY Community Development Kim Lindquist ORIGINATING DEPARTMENT STAFF AUTHOR ........�� .......................,.....,...�..... COUNCIL ACTION REQUEST: Accept and place on file the minutes of the August 11, 2003 Parks, Recreation and Natural Resources Commission meeting. STAFF RECOMMENDATION: Accept and place on file the minutes of the August 11, 2003 Parks, Recreation and Natural Resources Commission meeting. BUDGET IMPLICATION: $ BUDGETED AMOUNT $ ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS � PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Minutes Attached ADMINISTRATORS COMMENTS: REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ _t� Date ............................�...�.........,...., COUNCIL ACTION TAKEN: [�f APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Parks, Recreation & Natural Resources Commission August 11, 2003 Pursuant to due call and notice thereof, a regular meeting of the Parks, Recreation, and Natural Resources Commission was duly held at City Hall 7516 — 80th Street South, Cottage Grove, Minnesota, on the 11th day of June 2003. Chair Steve Morse called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Morse, AI Dubois, Eddy Wuorenma, Tim Siarianni, Amanda Totino, Jon Mortrud, Barry Hamilton, Council Member Mark Grossklaus OTHERS PRESENT: Associate Planner John Burbank Ice Arena/Recreation Manager Zac Dockter Prospective Member Bob Davy APPROVAL OF AGENDA Agenda approved as submitted. APRROVAL OF MINUTES Minutes approved as mailed. OPEN FQRUM None OLD BUSINESS A. River Access Park Update Burbank stated that the city had submitted a grant application to the DNR for a fishing pier. He stated that the DNR was interested but all parties felt it was premature at this point based on where the city is on the process. He stated that the city will apply next year and will work with the DNR and County on this project. He explained that there is a need for river access as the city has 39 miles of shoreline and bluffs on the river. B. Park Development Funding Burbank summarized the memorandum on park funding and stated that staff would be looking for additional information from the Commission in the future. Parks Commission Minutes August 11, 2003 C. Dog Park Update r. Burbank reported that the city has received several requests for the establishment of a dog park, and the Parks Commission asked for feedback from the City Council on this topic. He stated that the Council was interested, but wanted additional information. He explained that they also wanted to look at other areas of the city for locating a dog park besides Highlands Park, which is favored by the Parks Commission, because a public well was being built in the same location as the proposed dog park and there is some perceived fears of ground water contamination. He asked the Commission for feedback on possible other locations for a dog park. He explained that other possible locations include the new Pine Summit South Park, land the Watershed District will be purchasing that is bounded by Jamaica, Military, and 70th Street, and tax-forfeit property by the new Park and Ride lot. He stated that the Council also wanted to hold a joint workshop with the Parks Commission to discuss the dog park and possible locations. Wuorenma asked what the perceived conflict with the groundwater at Public Well #11 was. Burbank responded that the new well would be located on the east side of Idsen Avenue just north of 70th Street by the basketball courts at Highlands Park. He stated that because it is a public water site, several concerns were voiced about perceived contamination from ani- mal waste, though there is no threat of contamination. Wuorenma asked if that site was eliminated from the list of potential dog parks. Burbank stated that it was just moved lower on the list of recommended sites. He then stated that he would be showing a video on dog parks after the meeting. Morse asked if the contamination concerns were from public or staff. Burbank responded staff concerns. Morse asked if funding for the dog park could be paid from the park trust fund. Burbank stated that the dog park expenses, such as fencing, would be paid for by the park trust fund. Morse stated that parking is critical and should be taken into account. Morse asked if the Commission needs to revise their recommendation to Council. Burbank requested that the Commission read over the new information provided in the packet and to bring their insights to the Council workshop. The consensus of the Commission was that there would not be any contamination of ground water from locating the dog park in the vicinity of Well #11. NEW BUSINESS A. New Member Appointment Burbank reported that with the resignation of AI Boche to serve on the Economic Develop- ment Authority, there is a current vacancy on the Parks Commission. He stated that staff reviewed the applications on file and recommends Bob Davy to fill that vacancy. The Com- mission concurred with the appointment of Davy. Parks Commission Minutes August11,2003 B. Tobacco Free Future 3 Burbank summarized the information sent to the Commission in the packet regarding ban- ning smoking and tobacco use in public facilities and open space, similar to the policies at school district properties. He stated that the representative from Tobacco Free Future was not able to attend tonighYs meeting but did provide information for review. He stated that while the City Council would make the final decision, he wanted input on the proposed policy from the Commission. DuBois stated that he would be in favor of that policy. Hamilton asked if the policy would include smokeless tobacco. Burbank responded that would be up to what the city's policy would be if adopted. He stated that in the case of school districts, they outlaw all forms of tobacco. Morse stated that he was concerned that if adopted, the policy would be difficult to enforce. Totino stated that she would like to see the policy enacted. There were questions about creating non-smoking areas. After further discussion, it was the consensus of the Commission that the draft language, with modifications specifically tailored to Cottage Grove, be presented to the City Council for their review and recommendation. C. Public Mural Wall Burbank reported that the City was approached about having a mural painted on a public building. He stated that the Recreation Department suggested possibly using the kick walls at some of the soccer fields. Staff's recommendation would be that if this was approved, that the city would have control over content. He stated that the Parks Department did allow a similar concept on the boards at the skateboard park, but they had to be repainted the next day due to profanity. He noted that this may lend itself to additional tagging by others. DuBois stated that he does not like the examples shown, but would be amendable to a land- scape or other natural amenity as the subject of the mural. Wuorenma asked if the painting would be done for free. Burbank stated that it would be free with the city providing public art space. Morse asked if there is a current policy to prohibit this type of art. Burbank responded that the Police Department had worked on a graffiti ordinance that prohibits unsanctioned art, but this would be content-controlled. Hamilton asked how the mural wall would benefit Cottage Grove. Burbank stated that there may be people who like this particular artwork. He noted that the final decision would be made by the City Council. He also suggested this could be some type of inemorial wall. Mortrud stated that he would be interested in support- ing a public mural if he had more information on the content. Burbank recommended tabling this item for further information. He asked for feedback on possible locations on public land. D. Music in the Park Burbank asked if the Commission would be interested in having some type of music in the parks during the summertime as other cities have. Parks Commission Minutes August 11, 2003 � Wuorenma stated that this is a good idea but suggested having local businesses and or- ganizations sponsor these events rather than the city organizing it. DuBois stated that he is interested and would like more information. Hamilton stated that he is in favor of this and thinks it is a good opportunity for residents to mingle and socialize. Morse suggested that the city could organize the program and solicit sponsorships from businesses. He would support exploring this further. PARK MASTER PLANNING WORKSHOP ' A. Timber Ridge 6th Addition Burbank summarized his memorandum on Timber Ridge 6th Addition, and displayed a colored map of the area that would be dedicated as public open space in the development. B. Pine Summit South Park Burbank summarized his memorandum on the Pine Summit South Park. He stated that the grading plan for this property has been submitted. The initial grading plan showed two soft- ball combination soccer fields and a parking lot that served 12 cars. He explained that addi- tional parking to accommodate 90 vehicles and an additional soccer field were required to be graded into the site. Morse asked if the developer was providing the space and grading the site. Burbank re- sponded that the land was dedicated by the developer and they are grading it to city speci- fications as well as providing the top soil and seeding mix. C. Peter Thompson Park Update Burbank reported that final design of the recreation shelter was submitted with the building permit. He stated that the total costs for development of this park is about $750,000, of which $250,000 is for the park shelter, which would be in public ownership. Wuorenma asked if the colors would be standardized with the other park facilities. Burbank stated yes. Morse asked if how the park shelter building is being paid for. Burbank responded that the city is cost-sharing with the developer on this structure. Grossklaus stated that the Council approved spending $50,000 towards this project. TRAILWAY PLAN A. East Draw Trailway Connection Grant Parks Commission Minutes August 11, 2003 �� Burbank reported that the City received a$25,000 cost-share grant from the DNR annual recreation trail program. This grant will be used to extend the new trail that is being con- structed by 3M as part of their water main reconditioning program, which will start at the lake at the Ravine Park and end at 85th Street, and extend that trail from 85th Street to 70th Street. He also reported that the city received a$7,500 Re-Leaf Grant from the DNR, to be used as a part of our tree planting plans for the community. REPORTS A. Golf Division Mortrud stated that the golf course looks good. Morse agreed and noted that the food at the clubhouse is also good. B. Ice Arena Division No comments. C. Parks Division No comments. D. Recreation Proarammina Division No comments. E. Planninq Commission No comments. F. Historic Preservation No comments. G. Council Aaendas No comments. H. Mondav News No comments. I. CGAA Burbank stated that the north parking lot at Kingston Park will be paved shortly, which is being funded by a$30,000 contribution from the Cottage Grove Athletic Association. He Parks Commission Minutes August 11, 2003 � reported that the Woodridge Park fence project has been completed. Burbank wanted to recognize that in addition to the things the CGAA receives from the city, they also contribute back by improving our park facilities with their gambling proceeds. PARK PLANNING/MANAGEMENT EDUCATION MATERIALS None COMMISSION COMMENTS DuBois asked if anybody is actively attending meetings on the Rivers Edge project in St. Paul Park. Burbank stated that the city commented on their AUAR and discussed transpor- tation issues with St. Paul Park and the developers. He stated that city representatives at- tend staff level meetings. DuBois noted that the pond at Hamlet Park is being dredged. He then commented if a no smoking policy at our parks was enacted, that should also include employees. COUNCIL COMMENTS Grossklaus stated that the Council is still working on the 2004 budget and he does not see any major cuts to the Parks system. He commented that Parks staff did a great job making cuts in their programs, so he does not think there would be any additional cuts. He stated that the city is still $337,000 short, but hopefully should be able to erase that. Morse asked if the Ice Arena is safe from closing. Grossklaus responded yes. STAFF COMMENTS None ADJOURNMENT Motion to adjourn passed unanimously. REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITE # y � • DATE 10/1/03 • • �✓- PREPARED BY Communitv Development John McCool ORIGINATING DEPARTMENT STAFF AUTHOR ....�......,,.�....,..�,.<..�.,,�.....�.�.�.<��«.. COUNCIL ACTION REQUEST: Receive and place on file the approved minutes for the Planning Commission's meeting on August 25, 2003. STAFF RECOMMENDATION: Receive and place on file the approved Planning Commission minutes for the meeting on August 25, 2003. BUDGET IMPLICATION: $N/A $N/A N/A BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: � PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: DATE 9/22/03 REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ APPROVED � ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Approved minutes of Planning ADMINISTRATORS COMMENTS: Commission meeting on August 25, 2003 City Administrator �� .«�..<.<�.�...<.,.,<�...,.....�.�.«..�,�....��..,. COUNCIL ACTION TAKEN: �APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Planning Commission August 25, 2003 Pursuant to due call and notice thereof, a regular meeting of the Planning Commission was duly held at City Hall, 7516 — 80th Street South, Cottage Grove, Minnesota on the 25th day of August 2003, in the Council Chambers. Call to Order Chairperson Bailey called the meeting to order at 7:00 p.m. Roll Call Members Present: Myron Bailey, Tim Booth, Ken Brittain, Rod Hale, Chris Reese, Bob Severson, Chris Willhite Members Absent: Robert Hudnut, David Lassen Staff Present: Kim Lindquist, Community Development Director John McCool, Senior Planner Approval of Agenda Severson made a motion to approve the agenda. Hale seconded. Motion carried unanimously. Open Forum Chairperson Bailey asked if anyone wished to address the Planning Commission on any non-agenda item. No one spoke. Chair's Explanation of the Public Hearing Process Chairperson Bailey explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and the City Council makes all final decisions. In addi- tion, he explained the process of conducting a public hearing and requested that any person wishing to speak should come to the microphone and state their full name and address for the public record. Public Hearings 6.1 CASE V03-038 Edward and Ruth Stulc, 7595 Lamar Avenue South, have applied for a variance to Title 11-9E-5A, Development Standards in R-4 Zoning District, to allow construction of a six- Planning Commission Minutes August 25, 2003 Page 2 of 7 foot wide front porch 24 feet from the front property line when a 30-foot front yard set- back is required and 2 feet from the side property line when 7.5 feet is required. Lindquist summarized the staff report and recommended approval based on the findings of fact and subject to the conditions stipulated in the staff report. Severson asked what the intent of the five recommendations numbered 1 through 5 are ver- sus those lettered A through G. Lindquist stated that the A through G are the findings of fact for granting the variance and 1 through 5 are the conditions of approval. Booth asked for clarification on the porch location. Lindquist explained that Exhibit A is the property survey showing the existing conditions on the lot and the six-foot porch would be built off the front of the house. Booth asked what the dimensions of the porch would be. Lindquist stated that the six-foot wide porch would run along the whole front of the house, which is 24.4 feet. Ernest Nelson, 7602 Langly Avenue South, who is the contractor for the project, passed out to the Commission additional drawings that show the details of the porch. He stated that the porch will enhance the character of the house. He explained that currently there is a four-foot wide roof across the front of the structure, which will be extended by two more feet. Brittain asked if the porch would be on two sides of the house. Nelson responded yes. Brittain asked if the variance was only for the front and north sides of the house. Lindquist responded that was correct because the south side meets setback requirements. Bailey asked if the applicants were in agreement with the conditions of approval. The Stulcs responded yes. Brittain asked if the pitch on the overhang was going to be the same or if they would be re- moving the existing overhang. Nelson stated that it would be at the same pitch, but they are replacing the existing one. Brittain asked if the new overhang would be located higher on the structure. Nelson responded that it would be a little higher on the wall than the current over- hang. Hale asked if the overhang would completely cover the lower portion of the porch. Nelson responded that it would exceed the edge of the lower portion by six inches. Bailey opened the public hearing. Edward Stulc, 7595 Lamar Avenue South, stated that there are many other houses in the area have porches. He stated that they have always wanted a porch, so their house would look like other houses in the neighborhood, most of which have front porches. No one else spoke. Bailey closed the public hearing. Severson made a motion to approve the application subject to the conditions listed be/ow. Hale seconded. Planning Commission Minutes :,ugust 25, 2003 Page 3 of 7 1. The applicant adhere as c/ose as possib/e to the established volunteer historic property guidelines during construction. 2. The applicant shall consent to allowing their properfy to be included in any future historical plaque placement programs the city may establish. 3. Additional landscape materials shall be planted in the remaining front yard area in a quantity and species sufficient enough to soften the setback encroachment A landscape plan shall be submitted to the city for review and approval prior fo fhe release of the building permit. 4. A building permit application and all required construction information must be filed with the Building Division and a building permit must be issued prior to con- strucfion of the porch. 5. The location and size of the porch must be consistent with the plans reviewed and approved by the City Council at their September 17, 2003 meeting. Motion passed unanimously. 6.2 CASES TA03-036 The City of Cottage Grove has applied for a zoning text amendment to amend Title 9-8, Sign Ordinance. Lindquist summarized the staff report and recommended tabling the application to allow for additional work on the industrial section and also because there were significant revisions in the commercial section, which may need additional opportunities for comment from the Commission and businesses. She explained some of the main changes in the ordinance in- cluding new definitions for monument signs and pylon signs; added language about builders signs; recommending all signs be no taller than 25 feet, even along Highway 61; included agricultural areas in the non-commercial signs section; and prohibited advertising on bus shelters. Bailey noted that 9-8-51(1) reads "advertising signs on benches and bus shelters shall be permitted at bus stops" and 9-8-51(3) reads that "advertising on bus shelters is pro- hibited." Commission members asked if advertising on bus benches could be prohibited, as was their recommendation during an earlier discussion. Lindquist responded yes, but the Council could overrule that recommendation. Lindquist stated that community organization signs would be prohibited as non-commercial signs for public information are allowed. She then explained that the commercial section has been collapsed to include standards for the B-1 district, which is primarily an office district, and standards for the other commercial districts (B-2, B-3, and PB), which all had similar criteria. She stated that the allowable amount of wall signage has been modified. Lindquist then explained that another significant change in the ordinance is regarding wall-mounted signs for multi-tenant buildings. She stated that the changes, which include limiting signage to two feet from the lease line, keeping it within a designated sign band, allowing only tenant identification and one logo within that sign band, and prohibiting product advertising. Willhite asked if that included advertising on windows. Lindquist responded that those requirements Planning Commission Minutes August 25, 2003 P'age 4 of 7 would just be for the outside of the building. Willhite asked if it would be okay to hang a product advertising sign in the window. Lindquist stated that the ordinance does contain lan- guage regarding window signage. She stated that the Gateway North mall would be gener- ally consistent with the ordinance changes. She then stated that criteria has been added for the B-N, Neighborhood Business District, including requiring that sign covenants be recorded for neighborhood business districts. Hale asked if all off-premise advertising is prohibited, would the city notify the owners of the signs along the highway that their signs are non-conforming. Lindquist explained that off- premise advertising has been prohibited for some time so the billboard companies are aware that they are non-conforming, but the ordinance included language about amortized bill- boards, which recent state law does not allow cities to do, so that language was removed. Hale stated that he was concerned about the signage along Highway 61, south of the com- munity, that advertise businesses in Hastings and Prescott, and asked if the city would notify those businesses that their signs are now prohibited and should be removed. Lindquist re- sponded that if the signs become more than 50 percent destroyed, they would not be able to re-erected, but she does not believe the city has the ability to have them removed. Hale then asked if language could be added that would allow the city to deny a reader board sign when it appears that it is not in the public safety interest of the community. Brittain stated that ordinance reads "Any person violating any provision of this Chapter shall be guilty of a misdemeanor. Each day that a violation is permitted to exist shall constitute a separate offense," and he asked if that is upon notification of the violation by the city or when they were initially in violation. Lindquist stated that it would be upon notification by the city. Brittain recommended changing the word "permitted" in that section to prevent confusion. The Commission concurred. Reese noted that in the section regarding banner signs there are no limitations on how long those signs can be up. Lindquist responded that any temporary sign has to meet the time limit for display, which is 30 days or less in a calendar year. Hale asked if permits are re- quired for temporary signs. Lindquist responded yes. Bailey pointed out several grammatical and/or spelling errors in the proposed ordinance. He then asked if an obsolete sign is one that is left up when a tenant leaves a building. Lindquist responded yes. Bailey opened the public hearing. No one spoke. Bailey closed the public hearing. Brittain made a motion to table the application. Booth seconded. Motion passed unanimously. 6.3 CASES TA03-037 The City of Cottage Grove has applied for a zoning tezt amendment to amend Title 11-6-4 to add a requirement for mechanical equipment screening. Lindquist summarized the staff report and recommended approval. Planning Commission Minutes ,�ugust 25, 2003 P'age5of7 Hale asked if schools and churches would be exempted from the ordinance requirements. Lindquist explained that the ordinance would cover commercial and industrial districts, and churches and schools are primarily located in residential districts. Hale then asked if public utilities were exempt. Lindquist stated that staff has been trying to require public utilities to have some type of enclosure or screening. Hale asked if that could be required in the ordi- nance. Lindquist stated that she would check further on that issue. She explained that staff is not looking at requiring screening for utility boxes in residential areas, but for larger utility structures. She stated that the ordinance could be structured so it only covers non-single- family utilities. Brittain suggested a size limitation. Booth agreed. Hale asked why the screening requirement is being restricted to only commercial and industrial districts, because there are many substations and structures over 12 cubic feet in residential areas. Lindquist asked if the Commission would like to require schools and churches to have screening, and if so, the ordinance could read non-single-family residential properties. Severson stated that he was concerned about requiring screening because that could attract litter and vandalism. Lindquist stated that most of the screening would consist of land- scaping. Willhite asked if the city can regulate where Xcel locates utility boxes. Lindquist stated no. Hale asked when a commercial or industrial building permit is issued, is a landscape plan required at that time. Lindquist responded that the mechanical equipment is not always shown on the building plans. She explained that the ordinance amendment is being pro- posed to get it in the ordinance rather than just as a condition of approval on the building permit, which is how it is being done currently. She stated that the ordinance does require screening for rooftop mechanical equipment. Brittain asked if the ordinance would apply to neighborhood commercial districts also. Lindquist responded that it would apply to the commercial portion of those developments but the not residential. Hale stated that he wants to give staff the tools necessary to improve the aesthetics of the city. He asked if the city is going to require commercial and industrial areas to screen me- chanical equipment, why wouldn't utility boxes in residential be required to be screened. Lindquist stated that commercial and industrial mechanical equipment are significantly lar- ger, and in single family areas, residents typically put some type of shrubbery or screening by their mechanical boxes. Severson stated that screening mechanical equipment in commercial areas could help pre- vent vandalism. Reese asked about screening mechanical equipment in recreational areas. Bailey asked if existing commercial businesses would be grandfathered in. Lindquist stated that would be a policy decision by the Council. Wilihite asked if the utility equipment by the pet clinic and Woodridge Park are public or pri- vate. Lindquist responded that they are private. Willhite asked if they would come under this Planning Commission Minutes august 25, 2003 Page 6 of 7 ordinance. Lindquist stated that as written now, they aren't because they aren't located in commercial or industrial districts. Bailey opened the public hearing. No one spoke. Bailey closed the public hearing. Willhite stated that she does not want to see the ordinance cover residential areas unless the utilities are large, and she thinks that public utility equipment should be included because they are typically located in the front of structures. Lindquist responded that the proposed or- dinance would cover those, and that what she was referring to was utility equipment located on agriculturally zoned property owned by utility companies. Reese stated that he would be more comfortable if high density residential, such as large senior housing complexes, was included in the ordinance. Severson made a motion to table fhe application. Willhite seconded. Motion passed unanimously. Applications and Requests I�GTiT� Approval of Planning Commission Minutes of July 28, 2003 Severson made a motion to approve the minutes of the July 28, 2003, Planning Com- mission meefing. Brittain seconded. Motion passed unanimously. Reports 9.1 Recap of August City Council Meeting Lindquist reported that at the August 20, 2003, City Council meeting, the Council approved the conditional use permit for the VFW patio, the comp plan and zoning amendments for Highland Hills, the tree preservation ordinance amendments, the solid waste storage amendment, and the Timber Ridge 6th Addition applications. She stated that the Council also approved a resolution declaring the property at 8724 — 95th Street South a public nui- sance, due to excessive exterior storage of boats. She updated the Commission on several new residential developments, noting that the Council approved the plans and specifications for the public improvements and set bid dates for Pine Summit 6th and 7th Additions, which are the last two phases of the Pine Summit project; the grading work has started for Timber Ridge 4th Addition; grading for Timber Ridge 6th Addition won't start until next year; and the Mississippi Dunes Estates project is also in the grading stage and they hope to start home construction this fall. She then reported that the building permit for footings and foundation for Kohl's is being reviewed and should be issued shortly. Willhite asked for an update on the Hinton-Tower project. Lindquist stated that 65th Street should be paved and open by the time school starts next week. Planning Commission Minutes August 25, 2003 Page 7 of 7 9.2 Committee Reports None. 9.3 Planning Commission Requests Lindquist displayed drawings of a new building to be built in Grove Plaza behind Hollywood Video, which will have the similar elevations as proposed for the mall upgrade. She stated that the proposed building meets all ordinance criteria, so the site plan review is being done administratively by staff. Severson asked about the status of the Oakwood Commons project. Lindquist responded that the applicant for the project passed away in July, but his son has notified the city that he is continuing to work with his father's partners on the project. 9.4 Response to Planning Commission Inquiries None. Adjournment Reese made a motion to adjourn the meeting. Willhite seconded. Motion passed unanimously and the meeting adjourned at 8:15 p.m.