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HomeMy WebLinkAbout2004-05-11 MINUTESPUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MINUTES OF MEETING May 11, 2004 Pursuant to due notice, a meeting of the Public Safety, Health and Welfare Commission was held at the City Hall Council Chambers and was telecast on local Government Cable Channel 12. CALL TO ORDER: The May 11, 2004 meeting of the Cottage Grove Public Safety, Health and Welfare Commission was called to order at 7:00 p.m. MEMBERS PRESENT: Jennifer Osborne, Kyle Lindquist, Jeff Rothecker, Karla Bigham, Dave Wick, Kris Mienert, Brian Hagen STAFF PRESENT: Captain Craig Woolery, Lieutenant Pat Horst Approval of minutes: Chairperson Karla Bigham presented the April 13, 2004 minutes for review. On a motion by Jeff Rothecker, seconded by Kyle Lindquist the minutes were approved as submitted. Motion carried. Approval of aqenda: Chairperson Karla Bigham presented the May 11, 2004 agenda of the Public Safety, Health and Welfare Commission for review. On a motion by Dave Wick, seconded by Jeff Rothecker, the May 11, 2004 agenda was accepted and approved by the Commission. Motion carried. OPEN FORUM Chairperson Bigham invited citizens present to address the Commission regarding any matters that were not on the approved agenda. There being no presentations, Chairperson Bigham closed the Open Forum segment of the meeting. COMMUNITY DEVELOPMENT The Commission was provided a copy of the Planning Commission's agenda for the May 24, 2004 meeting. Case VO4-024 — Comments from the Commission were concerns regarding the amount of slope and the location of the residence in proximity of that slope and the concerns over the 100 foot setback. It was also expiained by Councilperson Kohls, who is the liaison for the Commission, that a variance would be applied for, regardless of comment from the Department of Natural Resources or other groups. There were no other comments from the Commission on this case. Page 2 PSHWC Meeting Minutes May 11, 2004 Case VO4-025 — The Sport Court at 8450 Jody Court South. It was explained to the Commission that this was an existing structure and concerns from neighbors had brought this to light of the Planning Commission. The concerns brought forth by the Public Safety Commission were regarding impact to immediate neighbors next to the Sport Court. The Public Safety Commission asked if the neighbors had been contacted. Captain Woolery explained that the court was already built. The Public Safety Commission felt some pubiic comment would be appropriate on this process. ICUPO4-027 — The Conditional Use Permit to allow the outdoor sales of fireworks at Jamaica BP Amoco, 8490 East Pt. Douglas Road. Captain Woolery provided some background to the Commission regarding planning concerns for the proposed outdoor sale of fireworks. Concerns from Planning Department and the Department of Public Safety were its poor location, proximity to entrance from the roadway blocking traffic, the fact that the tent area would be on the grass and also takes up limited parking spaces already available. Captain Woolery inquired of the Fire Department representative Pat Horst at the Commission meeting, if there were any fire codes that would prohibit the sale of fireworks at motor fuel stations. The Fire Department, at the time of the meeting was not prepared to provide comment specifically regarding that issue. Captain Woolery would recommend that Planning follow up with the Fire Department to determine if in fact, there is a potential code or further safety violations. The Commission did not vote on the proposed Conditional Use Permit, however, did agree with the concerns brought forward. There being no further discussion regarding the Planning Commission's agenda, this portion of the meeting was closed. OLD BUSINESS None at this time. NEW BUSINESS Case 04-05-01 Multiple Animal License Renewal — Norma Mackey, 8549 Hadley Ave. So. City Clerk Caron Stransky provided the Commission with a renewal application for a multiple animal license. After general discussion by the Commission, on a motion by Jeff Rothecker, seconded by Kyle Lindquist, the Commission unanimously approved a multiple animal license application for 8549 Hadley Avenue South, the Norma Mackey residence, who owns2 dogs and 2 cats at her residence. The only comment from the Commission was that a reduction to the total number of animals through attrition to a maximum of three total, meaning the applicant cannot replace an animal already licensed in 2004 with a new animal. Motion carried. Page 3 PSHWC Meeting Minutes May 11, 2004 Case 04-05-02 Outdoor Event Permit Application — Demori's Restaurant, Saturday, 06-05-04, 6:00 p.m. to 12:00 midnight The Commission reviewed the Outdoor Event Permit Application for Demori's Restaurant Street Dance for June 5, 2004. After general discussion, the Commission recommended that there be more than six (6) toilets included in the conditions. On a motion by Dave Wick, seconded by Jennifer Osborne, the application was approved with the addition of more than six (6) toilets, on a unanimous voice vote of the Commission. Motion carried. Case 04-05-03 Thompson Grove Neighborhood Traffic Control Analysis The Thompson Grove Neighborhood Traffic Control Analysis, prepared by Bonestroo and Associates, was presented for comment to the Public Safety Commission. Captain Woolery provided some background to the Commission members regarding the purpose and intent of the traffic analysis for the Grove side neighborhood, considering the future potential traffic patterns and movement of vehicles through the Thompson Grove neighborhoods, based upon future and proposed development to the south. There were a few comments made by the Commission, such as how would the proposed changes be put in place, ie. all at once or phased in changes. The Commission felt that phasing in the changes would be more feasible and easier for residents to adjust to; what would be the potential costs to the city; they did also agree with the conclusionary report regarding the tree trimming. The Commission felt that they would like more explanation and reasoning behind the report on the changes to traffic control signs that could potentially be removed and/or placed in the city. The Commission felt it would be appropriate to get the comments from the Public Works Commission meeting in order that they may make better-informed comments. The Commission also felt that having one of the Engineers who prepared the report, present the report to the Commission with their rationale and explanation behind the changes recommended. The Commission also felt that some public comment would also be appropriate on the proposed changes. On a motion by Kyle Lindquist, seconded by Dave Wick, the Commission elected to table the item until its June meeting and would appreciate the items mentioned above, proposed to them, to make additional comment to the report. Motion carried. Page 4 PSHWC Meeting Minutes May 11, 2004 RESPONSE TO PREVIOUSLY RAISED COMMISSION COMMENTS AND REQUESTS None COMMISSION COMMENTS AND REQUESTS 1) Commission Chair Karla Bigham inquired as to whether or not the City Council was pianning on having a meeting with the Commission as was done last year. Captain Woolery advised he would look into this and provide a response at the June meeting. 2) City Council Liaison Cheryl Kohls in previous meetings, requested that the Commission receive the Planning Commission packet after the Planning Commission's meetings for review and input as what is provided in the Technical Review packets is not enough information for the Public Safety Commission to comment on. There was some discussion in changing the Commission meeting date to the third Tuesday of the month so that more information from the Planning Commission Agenda could be provided to the Commission . Chair person Bigham entertained a motion to change the Public Safety, Health and Welfare Commission meeting date from the second Tuesday to the third Tuesday of the month. On a motion by Jeff Rothecker, seconded by Kyle Lindquist, the Commission unanimously approved changing the meeting date to the third Tuesday of the month. Motion carried. 3) Chair person Karla Bigham welcomed and introduced Kris Mienert and Brian Hagen, the two newest members on the Commission. STAFF REPORTS POLICE - Captain Woolery wanted to thank and give credit to the Dispatchers for all their hard work these past few months due to the shortage of personnel in the Communications Center. Captain Woolery informed the Commission that the is conducting Community Service Officer backgrounds and will be making a conditional job offer very soon. He also added that there has been a conditional job offer to a Dispatcher candidate FIRE - Lieutenant Horst informed the Commission that the city purchased a new utility truck that will be housed at Fire Station 4. He went on to say that some Fire Division personnel are attending "Meth" Lab training. Page 5 PSHWC Meeting Minutes May 11, 2004 COUNCIL- Council Person Kohls advised the Commission that Bailey Nursery will be expanding in the area of 103r Street and that storm water ponds will be developed for run off from the expansion. She said that blasting will occur and that 50 trucks per day will be hauling/moving dirt, rocks and debris. This should last approximately from October 2004 through January 2005 with the hours being 7 a.m. to 4:30 p.m. daily. She went on to say that Council approved the Shops at Gateway North and the re-design of the shipping area behind the stores so that semi trucks will have an easier access to back up/turn around. There is concern relating to the Gateway North development and traffic possibly using Harkness Road rather than Hardwood Avenue when accessing the stores of this area. Council is looking at a few possible designs for the roads in the area. She stated that once the area is developed, Council will re-evaluate the traffic flow. ADJOURN Motion by Commission Vice Chair Kyle Lindquist, seconded by Commission member Dave Wick to adjourn the meeting at 7:48 p.m. Motion carried. Respectfully submitted, Cyndee Engfer—Administrative Secretary