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Home My WebLink About2004-04-12 MINUTESREQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM #� A ,; i DATE 05/19I04 �� PREPARED BY: Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR �..,.�.�...,�...,<..�.�,...��...,.��,��,..,,�,�. COUNCIL ACTION REQUEST: Accept and place on file the minutes of the April 12, 2004 meeting of the Public Works Commission. STAFF RECOMMENDATION: Approve the April 12, 2004 minutes of the Public Works Commission. BUDGET IMPLICATION: $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION: DATE ❑ PLANNING ❑ PUBLIC SAFETY � PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: 5/10/04 ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ � ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Approved minutes of Public Works Commission ADMINISTRATORS COMMENTS: meeting on April 12, 2004 S' s � oY City Administrator � ate ..�,.....�,,.<.«..,....,...� ................�..,. COUNCIL ACTION TAKEN: �APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE PUBLIC WORKS COMMISSION April 12, 2004 Pursuant to due call and notice thereof, a meeting of the Public Works Commission of Cottage Grove was duly held at the Public Works Garage, 8635 West Point Douglas Road, Cottage Grove, Minnesota, on April 12, 2004 at 7:00 pm. 1. CALL TO ORDER Chair Ken Boyden called the meeting to order at 7:00 pm. 2. ROLL CALL David Anderson, Ken Boyden, Robert Dornsbach, Randy Eckstein, Roger Finnegan, David Thiede Staff Present: Les Burshten, Public Works Director Harry Taylor, Public Works Supervisor Allan Larson, Public Works Technician Brian Voelker, Management Analyst Also Present: Dave Hanson, Bonestroo & Associates Bryant Ficek, Bonestroo & Associates Warren Tracy — City of Woodbury Greg Tennis/Willie Tennis of Tennis Sanitation Gary Boyum of Waste Management. Gary Kjellberg, prospective PWC Member 3. APPROVE MINUTES Upon a motion by Randy Eckstein, seconded by Robert Dornsbach, the March 8, 2004 minutes were approved unanimously. 4. ADDITIONAL AGENDA ITEMS - None 5. NEW BUSINESS A. Technical Review 6.1 CASE SPO4-016 and CUPO4-017 Lowell Zitzloff has applied for a site plan review of a 12,676 square foot auto body repair shop building to be located at 7515 95� Street South and a conditional use permit to allow temporary outdoor storage of customer vehicles in a secured parking area. Public Works Commission April 12, 2004 — Page 2 6.2 CASE CUPO4-021 The Adkins Association Inc. Architects have applied for a conditional use permit to allow the installation of an emer�ency generator at Quest's Cottage Grove Central Phone Switching Office at 7606 80 Street South. B. Single Sort Recycling Program Burshten explained that Waste Management requested the opportunity to implement a single sort recycling program in the City of Cottage Grove. Gary Boyum of Waste Management attended this evening to address questions from the commission. Mr. Boyum explained that should the program be accepted, residents would be given a 64-gallon green cart. Rinsed recyclable containers and other recyclable items are placed, non-separated, in the cart with an every-other-week pickup schedule. He added approximately 25 cities in the metro area participate in this program and indicated: . Overall acceptance of the program has been overwhelming . Participation in recycling has increased . Recycling volumes are up . Truck traffic is reduced because of the every-other-week collection . A state of the art facility located in Minneapolis has been built to handle the recyclable materials Commission members had some concerns, including the following: • Hesitation to make an ordinance change . Every-other -week collection may confuse residents After a brief discussion, it was determined that further research be done before a final decision is made regarding single sort recycling. C. Street and Sidewalk Construction Policy (interim curb vs concrete curb) Dave Hanson of Bonestroo & Associates stated that approximately 20 months ago, the Public Works Commission members were given an opportunity to tour construction areas to observe curb damage in these new developments. During the past few years, significant increases in damage have been occurring to new curbs and as a result, a meeting was held in 2001 consisting of developers, contractors, Public Works staff and Engineering staff in order to address this concern. Currently the problem is still not under control and iYs agreed that a policy be implemented. Warren Tracy, City of Woodbury, stated according to a policy implemented by Woodbury, developers are given two options regarding the damaged curbs: �Public Works Commission April 12, 2004 — Page 3 1. Install interim bituminous curb and mat: Initial construction of an interim bituminous curb and road section would be used as a road surface unfil housing construction is substantially complete, at which time the ultimate concrete curb and bituminous sfreet section will be constructed. Proiects that are publiclv bid for new local streets within residential developments must use this o tp ion• 2. Concrete curb with bituminous wedge: initial construction of the ultimate concrete curb section and bituminous base. The curb style shall be in accordance with the standard plate, including the 1:14 batter to accommodate other construction equipment. Said curb is to be protected by a bituminous wedge along the street edge and reinforced silt fence along the back edge. Said bituminous wedge to be removed and any damaged curb to be replaced prior to wear course paving. The potential for curb damage prior to wear course paving exists with construction method #2. Curbs damaged in construction areas encouraged the City of Woodbury to draft a policy to establish construction practices and standards for new residential street and sidewalk construction within the City. A copy of this policy was distributed to Public Works Commission members to help determine what direction Cottage Grove should go regarding the damaged curb problem. Mr. Tracy also summarized criteria used to determine concrete curbing that must be removed and replaced prior to wear course paving. City staff or consultants schedule a curb inspection and invite a developer representative to be present at said inspection. At this time Hanson mentioned that a good example of successful bituminous curb replacement is Timber Ridge. The temporary curbs were removed and replaced with concrete once construction was complete. The problem with initial placement of concrete curbs is that the curb often becomes damaged and what criteria should be followed to determine the extent of damage that must occur before the curb is replaced? Additionally, a mismatch of concrete apron may result which is important to consider regarding neighborhood aesthetics down the road. According to the Woodbury policy, all curb panels that have visible cracks at locations other than control joints shall be replaced. All curb panels that are replaced or that are saw cut and left in place shall be a minimum of four feet long — meaning partial panel replacement is allowed. (The original policy indicated the full panel must be replaced). However, no partial panel replacement is allowed at storm sewer, sanitary sewer, water main structures or in driveway areas. Hanson commented that the curb damage problem is widespread and expressed the importance of cities reviewing damage criteria carefully. Tonight's presentation was for informational purposes only. A decision regarding a potential curb replacement policy is yet to be determined. Public Works Commission April 12, 2004 — Page 4 6. OLD BUSINESS A. Traffic Control Analysis — Thompson Grove Neighborhood Burshten explained that the study was completed to evaluate existing conditions for the area bounded by Grange Boulevard, 90� Street, Hamlet Avenue and Granada Avenue. The current school safety traffic controls around the Pine Hill School were reviewed along with an examination of future volume projections on 95` Street and Hadley Avenue with regard to the Rivers Edge development and potential traffic calming options on the Hadley Avenue and 85th Street corridors. Bryant Ficek of Bonestroo and Associates explained that every intersection was studied over the period of a couple months in order to collect data for the study. The goal of the study is to see what existing traffic control was, what is working well and what improvements need to be made: The study included the following: . Location map . Existing Traffic Control and Volumes . Existing School Traffic Control . Recommended Traffic Control Traffic Control The existing traffic control in the study area contains one signalized intersection, four all-way stop intersections and 35 two-way stop or uncontrolled intersections. Suggested changes include eliminating uncontrolled intersections in the study area and reducing one intersection from all- way to two-way stop sign control. Pine Hill Elementarv To further improve traffic operations, a northbound right turn land and/or southbound by-pass lane could be added to the passenger vehicle entrance. Both of these features would provide additional storage for vehicles at the school drop-off/pick-up area. Through traffic on Hadley Avenue would be able to proceed around any vehicles waiting to turn into the passenger parking lot. In addition to vehicle storage, turn lanes have been shown to improve overall vehicle safety at intersections. It was recommended that the City remove a speed limit sign that may cause confusion to motorists. A southbound vehicle on Hadley Avenue can observe the school speed limit sign just north of the intersection with 90 Street. South of that intersection, the same southbound vehicle would observe a 30 mph sign quickly followed by a 35 mph sign. This amounts to three different posted speed limits within an approximately 500- foot length. It would be best if the school speed limit of 20 mph were the last speed limit sign observed before the school area as is the case for northbound motorists. Public Works Commission April 12, 2004 — Page 5 Burshten commented that he personally likes to see controlled intersections. Uncontrolled intersections are often confusing regarding who has the right-of-way. Consistency is important. It was also suggested that should traffic signs be installed, citizens should be made aware of the changes via a special mailing to each home. Information would also be published in the South Washington County Bulletin and Cottage Grove Reports. 7. PUBLIC WORKS UPDATE . Sealcoat bids will be opened April 13 . Cracksealing bids were opened today with Northwest Asphalt Maintenance submitting the lowest of two bids received. . Street sweeping is going well. The entire project will take six days. . Hydrant flushing will begin tomorrow, April 13 . Athletic fields are being prepared. . Pool maintenance has been started. . The Volunteer Banquet will take place April 20� at River Oaks . Phase 1 Tree Mitigation Bids will be opened April 1 gtn . Hillside Pond project has been completed . Great Grove Get Together will now be referred to as the Strawberry Festival . Work on city wells is being completed. Work on Well #11 has begun. Well #8 needed an emergency repair due to a motor failure. 8. EAST RAVINE UPDATE The next informational meeting will likely be held in June. 9. CITY COUNCIL UPDATE No discussion 10. ENGINEER'S REPORT None 11. COMMISSION COMMENTS AND REQUESTS None 12. ADJOURNMENT Motion for adjournment was made by David Anderson, seconded by David Thiede. Motion was unanimous and meeting adjourned at 9:25 pm. Respectfully submitted, �atri,c.i.w Storlry