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Home My WebLink About2004-05-10 MINUTESREQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA ,., MEETING ITEM # � � � �� DATE 7/07/04 PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR ,..�.,.��...��...�<..�.,..�...,,.,..�.......�.... COUNCIL ACTION REQUEST: Accept and place on file the minutes of the May 10, 2004 meeting of the Public Works Commission. STAFF RECOMMENDATION: Approve the May 10, 2004 minutes of the Public Works Commission. BUDGET IMPLICATION $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION: ❑ PLANNING ❑ PUBLIC SAFETY � PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: DATE 6/14/04 ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Approved minutes of Public Works ADMINISTRATORS COMMENTS: $ ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ � ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ Commission meeting on May 10, 2004 . City Ad inistrator �`� te .��....�...<�..�...�...�..�.,.�..�.�.,.�.,.....<, COUNCIL ACTION TAKEN: ./ APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE PUBLIC WORKS COMMISSION May 10, 2004 Pursuant to due call and notice thereof, a meeting of the Public Works Commission of Cottage Grove was duly held at the Public Works Garage, 8635 West Point Douglas Road, Cottage Grove, Minnesota, on May 10, 2004 at 7:00 pm. 1. CALL TO ORDER Chair Ken Boyden called the meeting to order at 7:00 pm. 2. ROLL CALL David Anderson, Ken Boyden, Robert Dornsbach, Randy Eckstein, Roger Finnegan, Gary Kjellberg, David Thiede Staff Present: Les Burshten, Public Works Director Allan Larson, Public Works Technician Brian Voelker, Management Analyst Also Present: Jim Wolcott, City Council Member 3. APPROVE MINUTES The March 8, 2004 minutes were approved unanimously. 4. ADDITIONAL AGENDA ITEMS - None 5. NEW BUSINESS A. Technical Review 6.1 CASE VO4-023 Delano Nelson has applied for a variance to allow construction of a garden shed in front of his principal structure at 11801 Lockridge Avenue South. �Public Works Commission May 10, 2004 - Page 2 6.2 CASE CUPO4-021 Ryan and Kathryn Maloney have applied for a variance to allow construction of a new home 20 feet from the bluff line when 100 feet is required and 10 feet from the side property line when 25 feet is required. This new home will be located on Lot 1 of Hale's River Bluff Acres. 6.3 CASE VO4-025 Kenneth J. Trunnell, Jr., 8450 Jody Court South, has applied for a variance to allow a sport court to be setback 3 feet from the side property line when 10 feet is required. 6.4 RSO4-026 Minnesota Pipeline Company has applied for a simple lot division to subdivide a 4.592 acre parcel into two parcels of 4.556 acres and .036 acres. The lot division is being done to adjust the lot line to include all pipeline equipment on the Minnesota Pipeline Property. The parcel is located south of 85� Street, north of the tank farm, and east of Felde Addition. 6.5 ICUPO4-027 Adam Paul Jaros has applied for an interim conditional use permit to allow temporary outdoor sales of fireworks from a tent to be located at the Jamaica BP Amoco Station at 8490 East Point Douglas Road S. B. Single Sort Recycling Program Public Works Director Les Burshten explained that single sort recycling, along with review of the current licensed hauler status will be discussed at the June 14, 2004 meeting. It is expected some City Council members will be in attendance along with trash hauler representatives. C. Stormwater Utility — Five Year Report Burshten explained that the Stormwater Utility Fund was implemented for the maintenance and cleaning of existing infrastructure, including ponds, pipes, drainage ditches and drainage areas, however, added that the fund did not cover new construction areas. Taxpayers in Cottage Grove are now paying an annual fee of $21.00 per parcel or lot. Burshten went on to state that maintenance of storm water areas is an unfunded mandate that the City is subject to. Public Works Management Analyst Brian Voelker explained that many ponds in the City are filling up with sand, gravel and excess material. In order to increase the quality of the water, these materials must be removed. �Public Works Commission May 10, 2004 — Page 3 Hi StOry In 1987, Congress implemented the Clean Water Act in order to establish N.P.D.E.S. (National Pollutant Discharge Elimination System) requirements for stormwater discharge. In 1990, initial permit applications were required for stormwater discharge associated with industrial and municipal storm water systems for populations of 100,000 or more which was NPDES Phase 1. Phase 2 of the program is now being reviewed. Voelker explained that he has prepared estimated total costs of stormwater maintenance and repair projects for the next five years, including: Projects completed by City staff: . Repair/replacement of pond inlet and outlet structures • Pond maintenance (minor repairs) • Pond mowing . Rural ditch improvements . Street sweeping city system (contracted) • Storm sewer pipe and flume cleaning Projects that must be completed by a contractor are as follows: • Pond and structure improvements . Pond maintenance (major sediment removal) • Storm sewer pipe and flume cleaning • Sump CB Cleaning . Storm sewer pipe and structure repair Additionally, there are NPDES- associated costs, including: • Outside consultant engineers . City Staffing (administrative and field and storm piping) • Storm sewer mapping updates . Drainage district management analyst. Inspection/ evaluation of existing ponds Total stormwater utility-related costs total $1,806,678.30. To cover the repairs, annual fees to taxpayers must be raised from the $21.00 per year currently being charged. Additionally, there is an issue regarding maintenance of private ponds. For example, a pond on the Menard's property must be maintained by Menard's. A problem may occur when privately owned ponds are not properly maintained and cleaned. It was discussed that costs for stormwater maintenance costs will level off eventually as projects are completed, however, it may take awhile to get to this point. �Public Works Commission May 10, 2004- Page 4 Commission Member David Thiede inquired whether there was an overall plan for ponds, as an example, the East Ravine area. Allan Larson responded that yes, this would be part of the stormwater mapping process whereby an overall city map is created showing existing and proposed ponds which will give the City a better idea on the size of the pond to be used in a particular area. In order to enter stormwater pond areas, each pond is required to have a maintenance bench for proper access and for minimal disruption to the site. Another solution for easy access to stormwater ponds would be through an out lot. Thiede feels that residents should be informed of the stormwater plan in order to address their questions or concerns about the increase in fees. Boyden added that iYs important residents realize this is a federally mandated project and the City doesn't have any option but to comply Commission Member Randy Eckstein asked where funds were allotted for this work before the stormwater utility fund existed. Burshten explained that costs were covered by the general fund. Work was done on an as-needed basis and probably totaled between $15,000-$30,000 per year. Eckstein suggested it be emphasized that there only be public and no private ponds. In this way, the City can ascertain pond areas are maintained and cleaned appropriately. MOTION THE PUBLIC WORKS COMMISSION IS IN AGREEMENT THAT THE CURRENT ANNUAL STORMWATER MAINTENANCE FEE OF $21.00 BE INCREASED. MOTION CARRIED UNANIMOUSLY. Thiede suggested the annual rate be consistent with costs incurred with the understanding the fee may be reduced as projects are complete. 6. OLD BUSINESS None 7. PUBLIC WORKS UPDATE 80 Street Street Liqhts The concrete bases are beginning to crack, however, the lights are still under a 10-year warranty. The poles will be replaced and a portion of the installation cost will be covered. Pool Maintenance Painting is being done today and tomorrow. Once again, the YMCA will operate the facility, however, the City will have more input on operation of the pool this year. � �Public Works Commission May 10, 2004 — Page 5 . The intersection at Jamaica and Hillside is being repaired. . Sealcoating will begin June 14 . Trees are being planted in various parks (Tree Mitigation) . The Parks Department continues to battle dandelions . Two horticulture interns are being hired . Thompson Grove Traffic Study will be reviewed by the Public Safety Commission tomorrow evening • Spring Clean-Up on May 1st was again a success - 1,025 cars dropped by Public Works to dispose of unwanted items, including hazardous waste. 8. EAST RAVINE UPDATE. No new information. 9. CITY COUNCIL UPDATE Meetina Schedule Chanqe Wolcott explained that due to budget meetings, the City Council will meet just once instead of twice in August —(August 11). Stoltz Propertv — North of Kohis . Due to concerns regarding inadequate space for semi trucks, as well as public safety concerns, the building will be reduced 6 feet on the west end. There will be no insurmountable curb. Additionally, two parking spaces have been removed. . A speed study will be done on Harkness Avenue. . A workshop was also held regarding garden centers. 10. ENGINEERS REPORT None. 11. COMMISSION COMMENTS AND REQUESTS Ken Boyden indicated he received a notice of a meeting to take place on May 24 at the Woodbury City Hall dealing with environmental issues, focusing on buckthorn. 12. ADJOURNMENT Motion for adjournment was made, seconded and unanimously carried. Respectfully submitted, t atri,c�,i.a� StorlTy