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Home My WebLink About2004-09-13 MINUTESREC2UEST OF CITY COUNCIL ACTION COUNCIL AGENDA .� MEETING ITEM # � /�. � , DATE 10I20/04 ' �� PREPARED BY: Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR �.�..�..�..�.�....�.�,,...��.�....�..�.........�. COUNCIL ACTION REQUEST: Accept and place on file the minutes of the September 13, 2004 meeting of the Public Works Commission. STAFF RECOMMENDATION: Approve the September 13, 2004 minutes of the Public Works Commission. BUDGET IMPLICATION: $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: DATE ❑ PLANNING ❑ PUBLIC SAFETY � PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICESIRIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: 10/11 /04 REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ � ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Approved minutes of Public Works Commission meeting of September 13, 2004 ADMINISTRATORS COMMENTS: * # * * * * * * * Yt * * * * * COUNCIL ACTION TAKEN c 1� � � ° —J 3 -�' / City Administrator Date * * * * * * * * * * * * * * ! * * * * Yt * * * * f * * fF * * * k f ['�APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE PUBLIC WORKS COMMISSION September 13, 2004 Pursuant to due call and notice thereof, a meeting of the Public Works Commission of Cottage Grove was duly held at the Public Works Facility, 8635 West Point Douglas Road, Cottage Grove, Minnesota, on September 13, 2004 at 7:00 pm. 1. CALL TO ORDER Vice Chair David Anderson called the meeting to order at 7:01 pm. 2. ROLL CALL Staff Present: Also Present: Excused David Anderson, Ken Boyden (arrived at 7:30), Robert Dornsbach, Randy Eckstein, Roger Finnegan, Gary Kjellberg Harry Taylor, Public Works Supervisor Jennifer Levitt, City Engineer Jim Wolcott, City Council Member David Thiede 3. APPROVE MINUTES - August 9, 2004 On Page 6, of the minutes, change R°'�'� ^� to Sieben Bridge. With that change, upon a motion by Randy Eckstein, seconded by Gary Kjellberg, the August 9, 2004 minutes were approved unanimously. 4. ADDITIONAL AGENDA ITEMS Harry Taylor noted an upcoming Council Workshop with the Public Works Commission on Wednesday, October 20 at 6:30 pm. Public Works Commission Sept. 13, 2004 — Page 2 5. NEW BUSINESS Technical Review CASES ZA04-042, PPO4-043. SPO4-044. CUPO4-045 Mike Rygh has applied for a zoning amendment to amend the PUD for Summerhill Crossing to change the location of the gas station; a preliminary plat to create one commercial lot and one outlot; an amendment to the site plan review for the retail area of Summerhill Crossing; and an amendment to the conditional use permit for the gas station and convenience store. Summerhill Crossing will be located on the northwest corner of 70` Street and Hinton Avenue. Jennifer Levitt reported there are some questions regarding the proposed car wash area. At the potential location, customers may have to cut through the fueling area to enter. Additionally, street widths will have to be increased and the driveway is too close to the intersection. Fire hydrant issues have been addressed along with catch basins for erosion control. Commission Member Randy Eckstein inquired whether the above concerns were addressed with the Planning Staff, to which Levitt responded the issues will be discussed and presented in written form at the next Engineer's Meeting on Wednesday morning. The Pinecroft development discussion was tabled until the October 6 th Council Meeting which enabled staff to reconvene and look at things with the developer in a more creative sense along with addressing stormwater issues previously discussed for the east side and finally, park land issues. Commission Member Gary Kjellberg inquired about the possibility of adding street names and locations to the name of new developments so he can better determine where they are located. Eckstein asked if the grading on the Pinecroft will be done this year. Levitt responded that the west side will be graded upon approval by Council on October 6 however, there will be very stringent erosion control measures that must be adhered to. 6. OLD BUSINESS A. Thompson Grove Traffic Study — Traffic Counts Levitt reported that 26 residents attended the informational meeting on August 26 at All Saints Lutheran Church. Comments made were mostly related to speed enforcement issues and people running stop signs. One area that will be reviewed is the entrance to Hamlet Park potentially keeping that as a four-way stop. Levitt also explained that traffic counts were taken at each intersection. Public Works Commission September 13, 2004 — Page 3 Commission Member Bob Dornsbach stated that putting up new signs will not stop the speeding problem. Acting Chair David Anderson also added that some residents want stop signs for everyone but themselves and agreed that stop signs will not slow traffic. At this time Dornsbach asked how this issue started. It was explained that some families complained of speeding on Hadley Avenue and wanted a stop sign installed at 85 and Hadley. As a result of the request for the sign at 85 and Hadley, a traffic study was requested to review the entire area. Eckstein commented that he recalled the stop sign at 85 and Hadley being turned down by this commission and the traffic study request came from Public Works staff. Taylor added a combination of events took place: . There was an inconsistency of sign placement in the Thompson Grove area. At that time no sign policy was in existence. • The Public Safety Department would get pressure from residents to install signs • Public Works and Engineering concurred that the traffic design for the entire area should be reviewed. At this point Council Member Wolcott indicated that the City Council is looking for a recommendation from this commission whether or not to approve the tra�c study. Eckstein stated that if the traffic study is to be approved, we should do it all or not at all. He feels whaYs happening is when a resident complains about something, the City ends up changing it, rightly so in some cases, however, this is how things end up how they do and why the inconsistency exists. Anderson agreed that a citizen may feel if he complains, he will get his stop sign. Kjellberg asked if stop sign placement is based on state regulations or statutes, or if they are a City policy. Taylor responded that stop sign placement is authorized by the City Council. Levitt added iYs difficult when people emotionalize their stop sign requests and then plead their case to an elected official - which sometimes gets them farther than engineering logic. Commission Chair Ken Boyden entered at this time and was asked his thoughts on the speed study. He responded that he is leaning towards whatever is good for the community, not just the fact that someone may have complained about a particular area. He added iYs his understanding that the purpose of the study is to improve traffic flow which makes sense. He added that 85` Street is an appropriate place to stop, which was agreed to by Dornsbach. AT THIS TIME A MOTION WAS MADE BY DAVID ANDERSON, SECONDED BY GARY KJELLBERG TO APPROVE THE TRAFFIC STUDY RECOMMENDATION AS PRESENTED WITH THE CHANGE TO THE SIGNAGE AT HAMLET PARK. MOTION WAS CARRIED 5-1. Public Works Commission September 13, 2004 — Page 4 7. PUBLIC WORKS UPDATE • The block building is going up at Well #11 near ldsen and 70 Street by Highlands Park • Hydrant flushing will begin • A contractor is removing mildew from the water towers near 81 Street and Foothill (behind the Fire Station) . Trees with Dutch Elm Disease are being removed • Park trails are being constructed . The new mechanic starts on September 2p 8. EAST RAVINE UPDATE Levitt reported issues being studied include preliminary layouts on lot sizes and stormwater issues. 9. CITY COUNCIL UPDATE • Public Hearing was held regarding Human Services purchasing a former medical clinic . Truth in Taxation Hearing will be in December • The budget was approved, which includes two new Public Works employees • The preliminary plat for Pinecroft, a U.S. Home Development, was tabled • The VFW requested more time for their case of allegedly serving alcohol to a minor • There will be a workshop on Wednesday night regarding street names for Cottage Grove 10. ENGINEERS REPORT Levitt reported the FEMA Project — 2001 Flood Repairs to the Grey Cloud Bridge — were bid last Thursday with the low bidder being Danner. The project is expected to be awarded October 6. The interim curb project was also discussed. Levitt explained that residents in the new construction areas will be sent a survey regarding the interim curbs. Developers will be invited to the October 11 Public Works Commission meeting in order to discuss this policy and how it will affect them. Public Works Commission September 13, 2004 — Page 5 11. COMMISSION COMMENTS AND REQUESTS Boyden commented he recently had a water softener installed in his home and was told by the plumber that "Cottage Grove is the only city he has worked in where the pipes are so full of black sediment." Taylor explained that this is iron manganese and is not harmful. 12. ADJOURNMENT Motion to adjourn was made by Robert Dornsbach, seconded by Gary Kjellberg. Meeting was adjourned at 8:30 p.m. Respectfully submitted, Patricia Storby