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Home My WebLink About2005-04-11 MINUTESREQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # /1 e % DATE 5/18/05 ' r� PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR .,,,,�.,,.......,.�.,��..�,.....,..�..,...,.,..,.. COUNCIL ACTION REQUEST Accept and place on file the minutes of the April 11, 2005 meeting of the Public Works Commission. STAFF RECOMMENDATION Approve the April 11, 2005 minutes of the Public Works Commission. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION ■ ■ /1 ■ ■ ■ ■ PLANNING PUBLIC SAFETY PUBLIC WORKS PARKS AND RECREATION HUMAN SERVICES/RIGHTS ECONOMIC DEV. AUTHORITY SUPPORTING DOCUMENTS DATE 5/9/05 REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ � ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Approved minutes of Public Works Commission meeting on April 11, 2005 ADMINISTRATORS COMMENTS v ia o.� City Administrator Date ....�,......�.,.,<.��.�,.,...,.......�,......,�... COUNCIL ACTION TAKEN: u APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE PUBLIC WORKS COMMISSION April 11, 2005 Pursuant to due call and notice thereof, a meeting of the Public Works Commission of Cottage Grove was duly held at the Public Works Garage, 8635 West Point Douglas Road, Cottage Grove, Minnesota, on April 11, 2005 at 7:00 pm. 1. CALL TO ORDER Chair David Anderson called the meeting to order at 7:12 pm. 2. ROLL CALL David Anderson, Robert Dornsbach, Randy Eckstein, Gary Kjellberg Staff Present: Les Burshten, Director of Public Works Harry Taylor, Public Works Supervisor Excused: Roger Finnegan Also Present: Mark Grossklaus, City Council Member Howard Blin, Community Development Director 3. APPROVE MINUTES Under New Business, Technical Review, minutes were changed to SaytaiR Deputy Chief AI Beasley. With this change, upon a motion by Robert Dornsbach, seconded by Randy Eckstein, the March 14, 2005 minutes were approved unanimously. 4. ADDITIONAL AGENDA ITEMS None. Public Works Commission April 11, 2005 — Page 2 5. NEW BUSINESS A. Technical Review 6.1 CASE RS05-021 and CUP05-022 Gary Borner has applied for a rural subdivision to subdivide a 34-acre parcel into two parcels of 31 acres and 3 acres and a conditional use permit for a density transfer. The property is located on the 8600 block of Lamar Avenue South. Community Development Director Howard Blin stated that the Borner Farm currently has one homesite and they are proposing to create another five-acre homesite. He went on to explain that this can be done and the site will remain within the density requirements of that zoning district. 6.2 CASE ICUP05-024 Greenberg Farrow Architecture, on behalf of The Home Depot, has applied for an interim conditional use permit to allow an outdoor seasonal sales area at 7210 East Point Douglas Road South. Blin explained that typically these outdoor sales areas are approved for a five-year period. Last year Home Depot was granted a one-year approval in order for the City to be certain traffic flow and storage issues were properly addressed. The permit will likely be approved for a five-year permit at this point. 6.3 CASE CUP05-025 Buell Consulting, Inc., on behalf of Verizon Wireless, has applied for a conditional use permit to allow the installation and operation of a wireless facility on the City's water tower at 6700 Inwood Avenue South. Verizon is proposing to add another building similar to the other user of the tower. There is a suggestion for the City to hire their own engineering consultant to make sure the workmanship is done correctly, especially since the tower was recently repainted. Commission Member Randy Eckstein inquired when these types of applications are done on water towers, is there a possibility the paint may deteriorate sooner? Taylor responded that this should not occur if a job is done properly. B. Truncated Domes. Director Les Burshten explained that a number of the federally mandated truncated domes installed last year have incurred some damage from snowplowing. Staff is reviewing to what extent the damage has occurred and if there's a way to fix things in place. Plowing procedures will also be evaluated. Eckstein commented iYs likely other communities are dealing with this same issue. Public Works Commission April 11, 2005 — Page 3 6. OLD BUSINESS A Infrastructure Maintenance Task Force - Update Burshten explained the committee has now met three times and the goal is to have everything accomplished in eight meetings. Assessment policies are now being discussed while reviewing assessment policies from other cities. One of the biggest issues involves rural residential areas. The Task Force meets again tomorrow evening. B. TH 61 Southbound Lane at Jamaica Avenue - Information The City is experiencing some traffic issues at Highway 61 and Jamaica, particularly with the southbound ramp. Especially between 3:00 and 5:00 p.m., traffic is backing up onto the highway. A study was completed by the Cottage Grove Police Department and staff has reviewed information with MnDOT and what options are available. Blin explained there is a problem in signalizing the intersection, particularly on this side of the highway because of the amount of lanes and the ramps coming together in a relatively short distance. Both the City and MnDOT are discussing the possibility of a roundabout. IYs been discovered the roundabout method keeps traffic moving and works really well at relatively low traffic volumes. Commission Member Gary Kjellberg inquired who would be responsible for paying for of ope ative agreement w MnDOT a the would j ntly u the p oj ct sort Burshten explained a workshop will take place at the April 20 Council Meeting where the MnDOT expert on roundabouts will make a videotape presentation. 7. PUBLIC WORKS UPDATE . Spring Clean Up is scheduled for May 7� and will be held in conjunction with household hazardous waste disposal. Hours are 7:00 a.m. to 4:30 p.m. . Street sweeping started today. McPhillips has been contracted to do the entire City in approximately six days. . Hydrant flushing starts on Wednesday, April 13� . Parks maintenance staff are preparing the ballfields . The sealcoat bid was awarded to Allied Blacktop. . Cracksealing was awarded to Northwest Asphalt . Brushwork and tree clearing has been done at Oakwood Park. . Tree trimming has been completed with very few complaints. City crews are also trimming approximately 500-600 trees. . New dump trucks are on order. Most equipment has been purchased this year with the exception of 2-3 pickup trucks. Public Works Commission April 11, 2005 — Page 4 Burshten explained there have been recent vandalism problems with the skateboard park. Staff has been at the site on a daily basis to clean up and additionally, a $600.00 rail was recently stolen. With the proximity of the park being so far removed from the general public, vandals are taking a great deal of advantage of that issue. Anderson mentioned that the skateboard park in Woodbury is located adjacent to the high school and thaYs worked out well so far. Eckstein suggested that it be made known publicly of the possibility of the park closing if the vandalism continues. IYs not appropriate for City staff to continue spending time, energy and effort to maintain the area if the damage keeps occurring. 8. ENGINEERS' REPORT None. 9. EAST RAVINE UPDATE next Il weeks. d The h port �will be fo owed by va�comment�pe od t and 1 then comprehensive plan amendments. Development Staainq and Area Utilities A work session was held with the City Council where development staging was discussed. Rather than constructing 1,000 homes per year, it is hoped to target approximately 400 new units per year. Blin went on to state that there are utility and street plans for the area and the sanitary sewer is pretty straightforward. A trunk line will run up the old Military Road alignment and then across the parkway that will serve the entire area. Stormwater The most critical part of the project is stormwater and how it will be handled. conservative approach is being proposed with infiltration and holding water on site. As an example, Woodbury is designing a new subdivision where approximately half the water is held on site and large infiltration bases are created. For the East Ravine, consultants have modeled a plan holding about 15% of the water on site which is fairly minimal. The City's approach will be to create larger infiltration are oach a is r moae ' cost maintain than smaller ones. Long term, iYs thought this app effective. Anderson inquired how often these larger ponds need to be cleaned out? It is speculated that early in the development, ponds may need to be cleaned more often because of the construction taking place. Due to the N.P.D.E.S. requirements, ponds will be required to be cleaned every five years regardless. Burshten added large ponds are more practical due to the larger area involved rather than smaller ponds. Larger equipment can be utilized and work will be done quicker in the large sites. Blin added the larger ponds are probably a bit less obtrusive than the smaller ponds that would end up in back yards and sideyards. Public Works Commission April 11, 2005 — Page 5 Sidewalks Blin stated there is a proposal to include sidewalks and trails on the major stree s (including 70� Street, Jamaica and Keats) along with some of the collector streets and parkway itself. Some of the newer subdivisions in Woodbury have sidewalks on both sides of the street and perhaps this option can be explored for some local streets in the new East Ravine area. Kjellberg asked if residents are responsible to maintain the sidewalk section in front of their home. Currently the City maintains all sidewalks. Kjellberg stated he would like to see that policy changed to state all sidewalks in front of residences shall be the responsibility of the homeowner. The East Ravine Task force will likely have one more meeting in early or mid-May. 10. CITY COUNCIL UPDATE Council authorized the preparation of plans and specifications for the 95�" Street Regional Pond Grading Project. Discussion took place with the County on the proposed government center area in the East Ravine. Fire Department Captains Richard Abel and Donna Honeyman and Fire Fighter Patty Donaldson were sworn in. The issue of decisions made by commissions and the process of these recommendations being forwarded to City staff and Council was discussed. After issues are discussed at the Technical Review Meeting, this commission will review the items and their comments will be forwarded on. Anderson stated he thinks iYs a positive step for a better line of communication between the various commissions. Grossklaus stated that by the time the Council receives commission recommendations, items have already been approved in some cases. . 11. COMMISSION COMMENTS AND REGlUESTS Gary Kellberg asked if Washington County has discussed satellite court facilities being built in the East Ravine. Blin responded the idea has been explored, however, a definite decision has not been made at the county level. 12. ADJOURNMENT Motion to adjourn was made by Robert Dornsbach, seconded Motion was carried unanimously and meeting adjourned at 8:00 p.m. Respectfully submitted, by Gary Kjellberg. �p�Yi,ci.w Storby