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Home My WebLink About2011-10-05 PACKET 04.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 10/5/11 PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider adoption of a resolution approving final payment in the amount of $16,413.07 to Ace Blacktop Inc. for 2010 Pavement Management Project. STAFF RECOMMENDATION Adopt resolution and final payment. The contractor, Ace Blacktop Inc. in accordance with the contract plans and specifications, has satisfactorily completed the work. ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY ��1� ;Z�I:YIrP►CH�ZiZK11��i1�P11�`? DATE REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® MEMO /LETTER: Chad E. Setterholm, September 15, 2011 ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Request for payment ADMINISTRATORS COMMENTS r ` C ity Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER HACOUNCIL FORMSXP.ce Blacktop Final Payment meeting 10- 5- 11.docx RESOLUTION NO. 2011- RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $16,413.07 TO ACE BLACKTOP INC. FOR THE 2010 PAVEMENT MANAGEMENT PROJECT WHEREAS, the City Engineer has certified that work has been satisfactorily completed, and found acceptable. WHEREAS, the total contract amount is $872,324.63 compared to the original contract amount of $922,952.75. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $16,413.07 be paid to Ace Blacktop Inc. for 2010 Pavement Management Project. Passed this 5th day of October, 2011. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk September 15, 2011 Ms. Jennifer Levitt City Engineer City of Cottage Grove Public Works 8635 West Point Douglas Road Cottage Grove, MN 55016 -3161 Dear Ms. Levitt: RE: Cottage Grove, Minnesota 2010 Pavement Management Project SEH No. COTTG 110505 Enclosed are four copies of the final application for payment from Ace Blacktop, Inc. for the above reference project. Also enclosed are IC -134 forms, lien waivers, and Consent of Surety to Final Payment. The final construction cost of the project is $872,324.63 which is $50,628.12 under the original contract amount of $922,952.75. SEH was able to work with Ace Blacktop during construction of this project to minimize the overall area of boulevard disturbance which reduced the restoration costs for this project. We have reviewed worked performed on this project on site with public works staff, and have found it to be acceptable. We therefore recommend approval of this final application for payment to Ace Blacktop, Inc. in the amount of $16,413.07. Please call me if you have any questions regarding this submittal for final payment. Sincerely, p Chad E. Setterholm, PE Project Manager ces Enclosure sAaekkatgV I0505\c.Amniou \paym uppliwi.osVoi ]p.yoat lette, m a it,d.o r ECEIVE "�IitC Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 SEH is an equal opportunity employer I www.sehinc.com 1 651.490.2000 1 800.325.2055 1 651.490.2150 fax APPLICATION FOR PAYMENT NO.4 • '(SI I - SEH No. A- COTTG110505 Contract for 2010 Pavement Management Project River Acres, District H City Project No. 2010 -001 Location: Cottage Grove, Minnesota Contractor: A c e Blacktop, I nc. _ Owner: City of Cottage Grove 7280 Dickman Trail 7516 80th Street South Inver Grove Heights, MN 55076 Cottage Grove, MN 55016 For Period: 11/15 to 8/1 /2011 Date: 8/1 /2011 SUMMARY: - 1 Original Contract Amount $ 922,952.75 2 Change Order - ADDITION 3 Change Order - DEDUCTION 4 Revised Contract Amount 5 Value Completed to Date $ 872,324.63 6 Material on Hand 7 Amount Earned $ 872,324.63 8 Less Retainage $ - 9 Subtotal $ 872,324.63 10 Less Amount Paid Previously $ (855,911.56) 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO 4 $ 16,413 -07 Contractor's Affidavit The undersigned Contractor hereby swears under penalty ofpepury that 1) all previous progress paymems received from the O\a'ner on account ofu'ork performed under the Contract referred heretofore have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with wort: covered by prior .Applications for Pa)meut under said contract and 2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment are free and clear ofall liens, claims, security interests and encumbrances. C.menuor ACE BLACKTOP, "VC. Q & " '2 0? C Azex a .l�cC� cZr2��M r �- 23 If (signature) name. M e) i (d ate) COUNTYOP ) SS STATE OF 1366remeouthis 2 , 34 — doyol 20 !/. personally appeared sl'o� [/JPZ known to be, who being duly swom did depose and say that he /she is the _ of the Contractor above mentioned, that he/she executed this Application for Payment and Affidavit on behalf ofsaid Co!n'tragcAt✓o�jryj} and that all o { the slate ants contx ti d therein are true, correct. an complete - Myc n . IVEv U °d SON � (� (Vomry ubliq ' [31IFM[ ne,OtH hpIt dhe dJ' n¢14rsM?3' The undersigned has checked the Contractor's Application for Payment shown above. A part ofthis Application is the Contractor's Affidavit stafing that all previous payments to him/her under this contract have been applied by him/her to discharge in foil all ofhis/her obligations in connection with the work by all prior Applications for Payment. Recommended lot approval by: SHOT ELLIOTT HENDRICKSON INC._ tsrgnamre)�J Approved by Owner CITY OF COTTAGE GROVE `J ( azure) (signature) Specified Contract Completion Date: September 30, 2010 Chad E. Setterholm, PE, Project Manager j "° /I tname m ttt e pow) (names title d �— (date) tname & title) A 3535 Vadnais Center Drive SEH St. Paul, MN 55110 Covrepq Item Contract Unit Current Quantity Amount Unit Quantity Price Quantity to Date to Date 1 Mobilization L.S. 1 $12,250.00 1 $12.250.00 2 Field Office L.S. 1 $4,500.00 3 Clearing and Grubbing Acre 2.25 $1,500.00 1.15 $1,725.00 4 Remove CMP & RCP Pipe (Storm) L.F. 155 $8.00 86 $688.00 32866 $19,719.60 5 Pulverize Bituminous Pavement( P) S.Y. 32866 $0.60 6 Remove Bituminous Driveway Pavement S.V. 996 $4.50 821 $3,694.50 7 Remove Concrete Driveway Pavement S.Y. 309 $8.50 256 $2,176.00 8 Remove Catch Basin or Manhole (Storm) Each 2 $350.00 1 $350.00 9 Sawing Concrete Pavement (Full Depth) L.F. 268 $515 161 $845.25 10 Sawing Bituminous Pavement (Full Depth) L.F. 1092 . $150 952 $3.332.00 11 Salvage Casting (Storm) Each 2 $75.00 1 $75.00 12 Salvage Sign Type C Each 2 $35.00 2 3 $10500 13 Salvage & Install Irrigation System L.F. 363 $4.75 84 $399.00 3790 $40,174.00 14 Common Excavation (EV) (P) C.Y. 3790 $70.60 15 Subgrade Excavation (EV) C.Y. 303 $12.00 20 $240.00 16 Select Topsoil Borrow (CV) C.Y. 1361 $16.80 1279 $20479.20 17 Street Sweeper (With Pickup Broom) Hour 40 $90.00 17 $1;530.00 18 Common Laborers Hour 20 $60.00 19 3 C.Y. Front End Loader Hour 20 $90.00 ?0 3 C.Y. Backhoe Hour 20 $150.00 ?1 Water for Dust Control Mgal 160 $25.00 10 $250.00 >2 Aggregate Shouldering CI. 3 Ton 1902 $1150 1290 $17,475.00 ?3 gate Base CI. 5 Ton 2992 $9.75 3364.32 $32,802.12 '4 ar Borrow (CV) C.Y. 2538 $8.90 2706 $24,08340 15 Granular Borrow (Mod. 5 %)(CV) C.Y. 350 $11.35 80 $908.00 '.6 h Crushed Rock (CV) C.Y. 22 $40.00 66 $2,640.00 !7 g Soil (CV) (Seeding) rType C.Y. 66 $46.50 60 $2,79000 '8 g Soil (CV) (Perennials) C.Y. 235 $46.50 127 $5,905.50 '9 de Preparation Road Sta. 136 $170.00 136 $23,12000 '.0 Seal Bituminous Joint LT. 11343 $1.55 8218 $12,737.90 1 P 12.5 Wearng Course Mixture (2,B) Ton 3191 $57.50 3579,58 $205,825.85 2 Type SP 12.5 Non - Wearing Course Mixture (2,B) Ton 4263 $52.50 3728.27 $195,734.18 3'fype SP 12.5 Wearing Course Mixture (2,B) (Trail) Ton 150 $72.00 181.00 "9 $13,08168 Type 12.5 Wearing Course Mixture (2,B) 4 3.5 -Inch Thick (Driveways) S.V. 1590 $20.00 1631 $32.620.00 5 Bituminous Material For Tack Coat Gal 1866 $2.90 1950 $5.655.00 6 12 -Inch CS Pipe Culvert L.F. 25 $20.00 36 $720.00 7 124nch CS Apron wf Trash Guard Each 2 $300.00 8 12 -Inch RC Apron w/ Trash Guard Each 1 $8007 1 $800.00 9 Energy Dissipater Each 1 $900.00 1 $900.00 0 4 -Inch Pert PE Pipe Drain L.F. 240 $17.00 240 $4,080.00 1 8 -Inch PVC Pipe Drain L.F. 45 $20.00 45 $900.00 2 12 -Inch PVC Pipe Drain L.F, 260 $24.00 340 $8,160.00 3 Daylight & Clean Culvert Each 5 $200.00 11 $2,200.00 4 Casting Assembly (Storm CB) Each 13 $570.00 13 $7,410.00 5 Casting Assembly (Storm MI) Each 2 $450.00 2 $900.00 5 Const Drainage Structure Des. Yard Drain Each 2 $900.00 2 Const Drainage Structure Des. 2'x3 (w/ Sump) LP. 36 $185.00 -- $ - 1,800,00 36 $6,66000 i Const Drainage Structure Des. G L.F. 8.45 $175.00 8.45 $1,478.75 Const Drainage Structure Des. 48 -4020 (w/ Sump) L.F. 63 $192:00 63 $12,096.00 12 -Inch RC Pipe Sewer, Class V L.F. 563 $24.00 563 $13,512.00 15 -Inch RC Pipe Sewer, Class V L.F. 158 $2720 158 $4,297.60 ! 18 -Inch RC Pipe Sewer, Class V L.F. 150 $29.00 150 $4,350.00 24 -Inch RC Pipe Sewer, Class IV lGeotextile L.F. 24 $50.00 16 $800.00 Geotextile Filter Fabric, Type 1 S.Y. 116 $2.60 264 $686.40 Fabric, Type IV S.Y. 58 $5.00 140 $700.00 Random Rip Rap C.Y. 31 $50.00 737 $6,85000 Concrete Curb & Gutter Design B612 L.F. 374 $9.50 342 $3,249.00 Concrete Curb & Gutter Design 8618 L.F. f 2692 $8.95 2575 $23,04625 Concrete Driveway Pavement (6 -Inch Thick) S.Y. 276 $39.75 256 $10,176.00 Median Nose EACH 4 $275.$3.25 00 4 $1,100.00 3 -Inch Concrete Walk S.F. 460 462 $1,501.50 Pedestrian Ramp EACH 2 $800.00 1 $800.00 Traffic Control L.S. 1 $2,50000 1 $2,500.00 Railroad Protective Services (flagging) L.S. 1 $9,500,00 1 $9,500.00 -A 3535 Vadnais Center Drive SEE{ St, Paul, MN 55110 Detail Contract Unit Current Quantity Amount Ir... Item Unit Quantity Price Quantity to Date to Date i F &I Sign Panels, Type C S.F. 83.5 $38.00 2.75 86.25 $3,277.50 { Silt Fence, Preassemble, L.F. 6120 $1.50 5828 $8,742.00 Biorolls L.F. 600 $2.70 1160 $3,132.00 Storm Drain Inlet Protection EACH 19 $75.00 13 $975.00 Hydro Seeding (Type 270) S.Y. 22396 $0.75 10124 20149 $15,111.75 Plantings Storm Basin 1 L.S. 1 $3,345.00 Plantings Storm Basin 2 L.S. 1 $7,150.00 1 $7,150.00 Plantings Storm Basin 3 L.S. 1 $6,690.00 1 $6,690.00 Plantings Storm Basin 4 L.S. 1 64,375.00 Tree Protection Fencing L.F. 208 $1.40 Erosion Control Blanket Category 3 S.V. 7440 $1.00 6232 $6.232.00 4 -Inch Solid Line White - Epoxy L.F. 12551 $0.30 10544 $3,178.20 4 -Inch Broken Line Yellow - Epoxy L.F. 1183 $030 975 $274.50 4 -Inch Double Solid Line Yellow - Epoxy L.F. 2426 $0.60 2425 $1 455.00 22 $132.00 12dnch Solid White - Epoxy L.F. 22 $6.00 Pavement Message (RR X -ing) Epoxy Each 2 $725.00 2 $1,450.00 TOTAL WORK COMPLETED TO DATE $872,324.63 A 3535 Vadnais Center Drive $EH St. Paul, MN 55110 Detail PROJECT PAYMENT STATUS OWNER: CITY OF COTTAGE GROVE City Project No. 2010 -001 SEH No. A- COTTG110505 CHANGE ORDERS No. Date Description Amount Total Change Orders f•7_\7ky, 1:1,i II&01 T111 7/ No. From To Completed Retainage Payment 1 7/6/10 8/6/10 $ 201,220.58 $ (10,061.03) $ 191,159.55 2 816/10 9/10/10 $ 313,534.48 $ (15,676.72) $ 297,857.76 3 9/11/10 11/15/10 $ 349,802.07 $ 17,09218 $ 366,894.25 4 11/15/10 8/1/11 $ 7,767.50 $ 8,645.57 $ 16,413.07 $ 872,324.63 $ - $ 872,324.63 Material on Hand Total Amount Earned $ 872,324.63 Original Contract $ 922,952.75 Retainage Pay No. 4 $ - Change Orders Total Payment to Date $ 872,324.63 Revised Contract $ 922,952.75 -A 3535 Vadnais Center Drive $EH St. Paul, MN 55110 PmiStatus