HomeMy WebLinkAbout2011-10-05 PACKET 06.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # 6
DATE 10/5/2011
PREPARED BY Finance Robin Roland
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
1. Conduct public hearing considering the assessment at properties for the removal of
public safety hazards.
2. Adopt resolution adopting the assessment for removal of hazardous conditions.
STAFF RECOMMENDATION
Hold the public hearing and adopt the resolution as proposed.
BUDGET IMPLICATION $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
None
SUPPORTING DOCUMENTS
® MEMO /LETTER:
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
ADMINISTRATORS COMMENTS
Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
City of Cottage Grove
Finance and Community Development Departments
Honorable Mayor and City Council
Ryan Schroeder, City Administrator
Robin Roland, Finance Director
Fatma Reichstadt, Assessment Clerk
October 5, 2011
IM
Assessment of Charges for Removing Hazardous Conditions on Private Property
Introduction
Minnesota State Statute 463 provides cities the ability to assess the costs associated with the
removal or elimination of public health or safety hazards from private property. Recently there
were 12 properties that the City was required to clean -up due to public health and safety. Seven
of these properties are currently vacant.
At the Council meeting on September 7, 2011 the City Council declared the costs to be
assessed, ordered the preparation of the assessment roll, and called for the public hearing to
consider the assessment. The assessment notice was published on September 21, 2011, and
the assessment notice was mailed to the property owner as required by State Statute.
The action requested at this council meeting is for the Council to consider the adoption of the
assessment.
Discussion
During 2010 and 2011, the Council approved the abatement of the listed properties due to
various hazardous and safety violations. The City completed the abatements because the
property owners failed to do so.
PID
Owner's Name at the
Time of Abatement
Property Address
Abatement reason
Cost of
Abatement
08.027.21.13.0103
Benjamin Tourville
7303 Hidden Valle Ln S
stagnant water, broken
window
$ 1 49.00
07.027.21.14.0075
Alan Thou Thao & May
Moua
7311 Burr Oak Rd S
remove debris
$ 133.59
09.027.21.41.0036
Sheryl Falb - Joslin
7710 Iverson Ave S
remove debris
$ 226.58
10.027.21.33.0079
Kristina & Jason Jack
7760 Janero Ct S
stagn water
$1,891.00
15.027.21.21.0025
Charles Letendre & Lauri
Hiber
801 Jergen Ave S
1
tree removal
$ 267.19
17.021.21.12.0021
Joann & Leonard Duren
8021 Hemingway Ave S
ext storage and trash
accumulation
$ 56 6.00
04.027.21.31.0087
Theodore W He strom
8316 66th Street S
tree removal
$ 347.34
Honorable Mayor, City Council, and Ryan Schroeder
Hazardous Properties
October 5, 2011
Page 2 of 2
16.027.21.24.0036
Lawrence Carr
8323 81 st Street Ln S
nuisance conditions
$ 86.50
18.027.21.41.0023
John & Lisa Wolter
8542 Grospoint Ave S
ext storage and trash
accumulation
$ 539.00
17.027.21.33.0011
I Lisa Tessmer - Lurken
8787 Hamlet Ave S
structural issues
w
over ron and
$2,606.00
22.027.21.22.0065
Step hanie A. Green
9166 91st Street S
remove and waste
$ 53.44
22.027.21.22.0091
John D. Rositzki
9199 91st Street S
remove yard waste
$ 53.44
The City incurred costs to remove nuisance conditions that affect health and safety and invoiced
the property owners for these costs. These invoices have not been paid. Staff is recommending
that these costs be assessed to the listed properties per MN Statute 463. In addition to the
above charges, the City incurred $153.00 to publish the assessment notice and $4.00 /lot for
placing the assessment on the tax roll. The publishing fee will be distributed evenly among the
properties. Therefore, the total assessment amount of $7,120.08 is recommended.
Recommendation
Staffs recommend that Council hold the public hearing and then adopt the assessment for the
removal of public safety hazards from the properties located above.
RESOLUTION NO. 11-
RESOLUTION ADOPTING SERVICE CHARGES FOR THE REMOVAL OR
ELIMINATION OF PUBLIC SAFETY HAZARDS FROM PRIVATE PROPERTIES
WHEREAS, State Statutes provide for the assessment of costs associated with the
removal or elimination of public safety hazards from private properties; and
WHEREAS, the primary responsibility for the removal of these hazards rests with the
property owner; and
WHEREAS, Resolutions set dates for the property owners to remove these hazardous
conditions or the City would remove these hazards and assess the cost against the
property.
NOW THEREFORE BE IT RESOLVED, the City Council of Cottage Grove, County of
Washington, State of Minnesota, as follows:
1. Such proposed assessments, in the amount of $7,120.08, a copy of which is
attached hereto and made a part hereof, is hereby accepted and shall constitute
the special assessment against the lands named therein, and each tract of land
therein included is hereby found to benefit by the proposed improvement in the
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a
period of 1 year, at an interest rate of 7 %, the first of the installments to be
payable on or before the first Monday in January, 2012, and shall bear interest
on the entire assessment from the date of assessment of this resolution until
December 31, 2012. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
3. The owner, of any property so assessed may, at any time prior to certification of
the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Treasurer,
except no interest shall be charged if the entire assessment is paid within 30
days from the adoption of this resolution; and she/he may, at any time thereafter,
pay to the City Treasurer the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
4. The Director of Finance shall transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the County. Such
assessment shall be collected and paid over in the same manner as other
municipal taxes.
Passed this 5 th day of October 2011
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
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