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HomeMy WebLinkAbout2011-11-16 PACKET 03.B.COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting September 7, 2011 OPENFORLIM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum, a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to two (2) minutes per person. The purpose of Open Forum is to provide the public an opportunity to provide information or to request action by the City Council. It may not be used to make personal attacks, to air persona lity,grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. to the regular meeting. - The following were present: Mayor Myron B Member Justin Olsen, Council Member Jeri The following were absent: None. Also present were: Ryan Schroeder, t Roland, Finance Director; Corrine He Safety Director; Jennifer Levitt, City E Mayor Bailey opened Open Forum at 7:15 p, address the City Council on any topic not on Dennis Plan, 8027 77 Street with E icil Member Derrick Lehrke, Council and Council Member Dave Thiede. hinistrator; Caron Stransky, City Clerk; Robin A mey- Kennedy & Graven; Craig Woolery, Public and Les ,Burshten,iPublic Works Director. in the audience wished to Grove; provided commentary on an issue he had and inspections, and School District trucks Gerald Be €ort, 8000 Gary Boulevard South, Cottage Grove, expressed concern about the train blowing horns at the Belden crossing all night long when the train goes through. He thought there was money allocated to alleviate this issue. City Administrator Schroeder stated that the City has received approval for funding through the Federal Rail Administration and anticipates construction in 2012. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on September 7, 2011 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Cottage Grove City Council 1 2 September 7, 2011 Regular Meeting The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Danette Parr, Economic Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Craig Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATIONS A. Beyond the Yellow Ribbon Gary Bloedel, 7540 Hillside Trail South, Cottage Grove, and Chair of the Beyond the Yellow Ribbon Committee provided a brief overview of their mission, upcoming events, fundraisers, and the recent designation by the Governor. Mr. Bloedel introduced the members of the Committee in attendance. B. Red Rock Corridor Andy Gitzlaf provided an overview of the Red Rock Corridor Station Area Planning and recommended that the City Council adopt the proposed resolution in support the report including the plans for the future Langdon Village Transit Station Area within the City of Cottage Grove. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER OLSEN, TO ADOPT RESOLUTION NO. 2011 -107 A RESOLUTION SUPPORTING THE FINDINGS, CONCLUSIONS, AND DESIGNS FOUND WITHIN THE RED ROCK CORRIDOR STATION AREA PLANNING REPORT INCLUDING THE PLANS FOR THE FUTURE LANGDON VILLAGE TRANSIT STATIONS AREA WITHIN THE CITY OF COTTAGE GROVE. Mayor Bailey asked the City Clerk to conduct a roll call vote. COUNCIL MEMBER PETERSON VOTED AYE; COUNCIL MEMBER THIEDE VOTED AYE; COUNCIL MEMBER LEHRKE VOTED NAY, COUNCIL MEMBER Cottage Grove City Council September 7, 2011 Regular Meeting OLSEN VOTED AYE, AND MAYOR BAILEY VOTED AYE. MOTION CARRIED. 4 AYE -1 NAY. C. Update on Code Enforcement Activities Ben Pierson, Code Enforcement Officer gave a presentation on code enforcement activities related to property management, rental licensing, vacant properties, and administrative citations. 3. APPROVAL OF MINUTES A. June 1, 2011 Special Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the June 1, 2011 Special Meeting stand approved as presented. B. June 1, 2011 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the June 1, 2011 Regular Meeting stand approved as presented, 4. CONSENT CALENDAR The City Council pulled and briefly discussed items E, U, L and R. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I. PUBLIC WORKS COMMISSION MEETING OF MAY 9, 2011 ii. PLANNING COMMISSION MEETING OF JULY 25,2011; AND iii. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETINGS OF JUNE 13, 2011 AND SEPTEMBER 13, 2011. B. ACKNOWLEDGE RECEIPT OF THE SOUTH WASHINGTON COUNTY TELECOMMUNICATIONS COMMISSION 2012 OPERATING BUDGET. C. ADOPT RESOLUTION NO. 2011 -108 A RESOLUTION NAMING "SUNNY HILL PARK" FOR THE NEIGHBORHOOD PARK LOCATED IN THE PINE GLEN HOUSING DEVELOPMENT. D. APPROVE THE AMENDED COTTAGE GROVE RECREATIONAL FACILITY USE POLICY. E. APPROVE THE APPOINTMENT OF SUZANNE KOERNER TO THE HUMAN SERVICES /HUMAN RIGHTS COMMISSION FOR A TERM TO EXPIRE FEBRUARY 28, 2013. ADOPT RESOLUTION NO. 2011 -109 A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED Cottage Grove City Council September 7, 2011 Regular Meeting ASSESSMENT ROLL FOR REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. ADOPT RESOLUTION NO. 2011 -110 A RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. THE HEARING WOULD BE HELD ON OCTOBER 5, 2011 AT 7:30 P.M. G. ADOPT RESOLUTION NO. 2011 -111 A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL FOR THE 2011 PAVEMENT MANAGEMENT HOWARDS ADDITION (DISTRICT A) AND PINE COULEE AND COUNTRYWOOD (DISTRICT 1) PROJECTS. ADOPT RESOLUTION NO. 2011 -112 A RESOLUTION CALL FOR HEARING ON THE 2011 PAVEMENT MANAGEMENT HOWARDS ADDITION (DISTRICT A) AND PINE COULEE AND COUNTRYWOOD (DISTRICT 1) PROJECTS. THE HEARING WOULD BE HELD ON OCTOBER 5, 2011 AT 7:30 P.M. H. APPROVE THE 2011 -2012 MAPS DESIGNATING AREAS TO DISCHARGE ARCHERY AND FIREARMS WITHIN THE CITY. PASS ORDINANCE NO. 895 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING CITY CODE TITLE 11, CHAPTER 2, SECTION 7; VARIANCE. ADOPT RESOLUTION NO. 2011 -113 A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 895 BY TITLE AND SUMMARY. J. ADOPT RESOLUTION NO. 2011 -114 A RESOLUTION GRANTING A VARIANCE TO THE 1,000 SQUARE FOOT MAXIMUM SIZE FOR AN ATTACHED GARAGE TO ALLOW A 468 SQUARE FOOT ADDITION TO AN EXISTING ATTACHED GARAGE, AND DENY A VARIANCE FOR A RETAINING WALL AND PARKING PAD WITHIN A PUBLIC UTILITY AND DRAINAGE EASEMENT AT 9475 HILLSIDE TRAIL SOUTH, COTTAGE GROVE. K. ADOPT RESOLUTION NO. 2011 -115 A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 893 REGARDING AUTO REPAIR IN COMMERCIAL DISTRICTS BY TITLE AND SUMMARY. L. APPROVE THE APPOINTMENT OF RON KATH TO FULFILL AN UNEXPIRED TERM ON THE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION FOR A TERM ENDING FEBRUARY 29, 2012. M. ADOPT RESOLUTION NO. 2011 -116 A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 8354 JERGEN AVENUE SOUTH. COTTAGE GROVE. N. ADOPT RESOLUTION NO, 2011 -117 A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 7580 IRISH AVENUE SOUTH, COTTAGE GROVE. Cottage Grove City Council 5 September 7, 2011 Regular Meeting O. ADOPT RESOLUTION NO. 2011 -118 A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 8145 HENSLOWE AVENUE SOUTH, COTTAGE GROVE. ADOPT RESOLUTION NO. 2011 -119 A RESOLUTION ORDERING THE ABATEMENT OF NUISANCE CONDITIONS CREATING A NUISANCE AT THE VACANT UNFINISHED BUILDINGS AT THE MISSISSIPPI DUNES ESTATE SUBDIVISION. Q. ADOPT RESOLUTION NO. 2011 -120 A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 8323 81 STREET LANE SOUTH, COTTAGE GROVE. R. ADOPT RESOLUTION NO. 2011 -121 A RESOLUTION JOINING THE NATIONAL MOMENT OF REMEMBRANCE OF THE 10 ANNIVERSARY ON SEPTEMBER 11. S. AUTHORIZE ISSUANCE F A TEMPORARY ON -SALE 3.2 BEER LICENSE TO THE COTTAGE GROVE LIONS CLUB TO SELL 3.2 BEER ON EACH FRIDAY AND SATURDAY COMMENCING SEPTEMBER 30, 2011 THROUGH OCTOBER 29, 2011 AT THE ZYWIEC'S LANDSCAPE AND GARDEN CENTER DURING THE ANNUAL HAUNTED HALLOWEEN EXPERIENCE, CONDITIONED ON COMPLIANCE WITH THE CONDITIONS OUTLINED IN THE AUGUST 31, 2011 MEMORANDUM FROM CITY CLERK STRANSKY AND TO ELIMINATE CONDITION NO. 7 ON REQUIRING THAT A UNIFORMED POLICE OFFICE BE AT THE BUSINESS, PAID FOR BY THE BUSINESS. T. APPROVE THE FIRST AMENDMENT TO THE SITE LEASE AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND NEW CINGULAR WIRELESS PCS, LLC, FOR THE PROPERTY LOCATED AT 6950 MEADOW GRASS AVENUE SOUTH, COTTAGE GROVE. U. AUTHORIZE STAFF TO ENTER INTO A CONTRACT WITH S &S TREE SPECIALISTS FOR THE REMOVAL OF ASH TREES FOR $23,291.50, AND BOULEVARD REPLACEMENT TREE INSTALLATION FROM HOFFMAN & MCNAMARA LANDSCAPE AND NURSERY FOR $79,437.60. V. ADOPT RESOLUTION NO. 2011 -122 A RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A SPENDING PLAN FOR TAX INCREMENT FINANCING DISTRICT NUMBERS 1 -1, 1 -3, 1 -8, 1 -12, AND 1 -13. W. ADOPT RESOLUTION NO. 2011 -123 A RESOLUTION SUPPORTING THE SUBMITTAL OF A FY2011 TRANSPORTATION INVESTMENT GENERATING ECONOMIC RECOVERY (TIGER) GRANT FOR THE CANADIAN PACIFIC /BNSF SIDING AND YARD IMPROVEMENTS IN ST. PAUL AND COTTAGE. X. ADOPT RESOLUTION NO. 2011 -124 A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF THE PROPOSED Cottage Grove City Council September 7, 2011 Regular Meeting tJ ASSESSMENT ROLL FOR REMOVAL OF HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY. ADOPT RESOLUTION NO. 2011 -125 A RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR REMOVING HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY AND TO SCHEDULE THE HEARING ON OCTOBER 5, 2011 AT 7:30 P.M. MOTION CARRIED. 5 -0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. PUBLIC HEARINGS - None. 7. BID AWARDS - None. 8. UNFINISHED AND NEW BUSINESS A. Authorize Purchase of Apple iPad2s Finance Director Roland and MIS Coordinator Jennings highlighted their recommendation to purchase nine (9) Apple Fad2s for use by City Council Members and Commissioners during meetings to view the Agenda packets electronically. She noted that the goal of the project was to reduce or eliminate the printing and delivery of documentation to staff and commission members, and reduce staff time needed to prepare the agenda packets. Finance Director Roland stated that the City's MIS Coordinator, Jenny Jennings, was in attendance to answer any questions that the City Council might have resulting from her memorandum which includes a comparison of a variety of different items, such has tablet PCs, e- readers, net books, note books with prices ranging from $170 to $1,090 per unit. The report also includes the size of the screen and weight of each. Council Member Lehrke noted his opposition to spending $600 for an iPad2s when you can purchase a laptop for about $200. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE PURCHASE OF NINE (9) APPLE IPAD2S FROM INSIGHT FOR $5,433.90. Mayor Bailey asked the City Clerk to conduct a roll call vote. COUNCIL MEMBER LEHRKE VOTED NAY; COUNCIL MEMBER OLSEN VOTED AYE; COUNCIL MEMBER PETERSON VOTED AYE; COUNCIL MEMBER THIEDE VOTED AYE; AND MAYOR BAILEY VOTED AYE. MOTION CARRIED. 4 AYE -1 NAY. Cottage Grove City Council September 7, 2011 Regular Meeting Consider the 2012 Preliminary Tax Levy and Budget Finance Director Roland reviewed her power point presentation on the 2012 Preliminary Levy and Operating Budget and recommended that the City Council adopt two (2) resolutions — A resolution adopting the proposed 2011 tax levy collectible in 2012 and a resolution adopting the proposed 2012 Budget for the City of Cottage Grove. A copy of the power point presentation is attached to and made a part of the original City Council minutes. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2011 -126 A RESOLUTION ADOPTING THE PROPOSED 2011 TAX LEVY COLLECTIBLE IN 2012, REMOVING $20,000 FOR PARK SHELTER REPLACEMENT AND $20,000 FOR FUTURE MUNICIPAL BUILDINGS. Mayor Bailey asked the City Clerk to conduct a roll call vote. COUNCIL MEMBER LEHRKE VOTED NAY; COUNCIL MEMBER OLSEN VOTED AYE; COUNCIL MEMBER PETERSON VOTED AYE; COUNCIL MEMBER THIEDE VOTED AYE; AND MAYOR BAILEY VOTED AYE. MOTION CARRIED. 4 AYE -1 NAY. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON TO ADOPT RESOLUTION NO. 2011 -127 A RESOLUTION ADOPTING THE PROPOSED 2012 BUDGET FOR THE CITY OF COTTAGE GROVE AND TO REMOVE $40,000 FROM THE GENERAL FUND. MOTION CARRIED. 5 -0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - A. Receive Response regarding Commission Applicants and Data Practices The City Council received a response from City Attorney Heine on commission applicants and data practices. No action taken. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey announced that the Public Works Department would be hosting an Open House at the Public Works Garage, 8635 West Point Douglas Road, on September 15, 2011, Council Member Olsen stated that school has started and asked the public to be aware of kids walking or being picked up by buses or their parents. Council Member Olsen stated that he would like to take a moment to thank the Beyond the Yellow Ribbon Committee and the military families and for those being deployed. He also thanked Public Safety and asked all to take a moment of silence. Cottage Grove City Council I p September 7, 2011 Regular Meeting I kJ Council Member Peterson stated that the next Beyond the Yellow meeting is September 20 and their new website is cottagegroveyellowrib bon. com. She then asked if the Code Red notification was functioning. Public Safety Director Woolery stated that people can sign up and there would be a weekly update on the Cable government channel. Council Member Peterson noted that the Monster Bash is October 28 at the VFW and the Parade is on October 29. 11. PAY BILLS MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE PAYMENT OF CHECK NUMBERS 173130 THROUGH 173552 TOTALING $2,483,430.86. CHECK NUMBERS 172130 THROUGH 173366 TOTALING $1,133,740.79 WERE ISSUED PRIOR TO CITY COUNCIL APPROVAL. Council Member Thiede asked about the $184,000 Tax Increment Financing payment to Park High and $40,000 to the League of Minnesota Cities. MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION - OPEN TO PUBLIC A. Community Aquatics Facility Options The City Council received a report from the Parks and Recreation Director Zac Dockter relative to aquatic recreational facility options. City Administrator Schroeder stated that the purpose of this workshop session was to discuss the direction with regards to an aquatics facility. Most recently, the City Council consensus was to close the existing outdoor municipal pool. Molly Pietruszewski, Recreation Program Coordinator, stated she spoke to the YMCA and they do not have their year -end revenue reports completed. She provided the City Council with the total number of patrons sold in 2011 compared to previous years noting that they are not broken down by resident versus non- resident patrons. The City Council briefly discussed four (4) different options included in the Parks and Recreation Director's report, which were Cascade Bay in Eagan, the Apple Valley Aquatics Center in Apple Valley, the Hastings Aquatics Center in Hastings, and the Kelly Park Splash Pad. The report includes the bather load, capital investment, and operational analysis. City Administrator Schroeder stated that for each million dollars of capital infrastructure, assuming a 20 year loan at 4.5 %, it would cost about $76,000. Therefore, if you borrow $10 million, it would be 10 times that or about $760,000 a year to carry the capital. He stated that the next suggested direction for the next agenda would be to proceed toward construction of the splash pad at Highlands Park. Cottage Grove City Council September 7, 2011 Regular Meeting Council Member Thiede was amazed by the number of people who attend the Eagan facility, whose five -year average attendance of the facility was 120,000 people or about 24,000 people per year. Council Member Thiede stated that for him, he would still be interested in whether we could afford some sort of actual deep water amenity, more than just a wet surface, so we should continue to look at different options and ways to afford that. In terms of the splash pads, he stated that there has been enough input that it is probably something that people would enjoy. Council Member Olsen commented that he and his children have been to Cascade Bay in Eagan a number of times. He stated that he would support considering an aquatics facility the size of the facility in Hastings. Council Member Peterson stated that she supports the idea of moving forward with the splash pad at this point and definitely looking into some other options to go along with a community center or some other aquatics features in the community outside of what LA Fitness would have. Council Member Olsen stated that he was not aware of the ADA compliant issues with the current facility so he appreciates the fact that you brought that forward. With respect to the pool, it seems to him that we could probably run it for another year should we choose to do that but the consensus seems to be that that might not be the best decision so certainly with the consensus of the Council, the splash pad is obviously a good idea. He noted that Council Member Thiede has raised more than once the fact that the splash pads are quite appealing to the younger set. It appears as though there are others who agree so perhaps the next step is to really dig into the nuts and bolts a little bit and determine whether or not this is something we want to try to do. Council Member Olsen stated that it would be interesting to find out if any of our future projects would be eligible for the new Federal stimulus dollars and asked staff to do some research. Mayor Bailey stated it sounds like there may be some first responder money available and that might bode well for the Public Safety /City Hall facility. Mayor Bailey stated that he agreed with Council Member Olsen's suggestion. Mayor Bailey stated that he supports the splash pad concept and that it is going to be something that can be utilized by our citizens and people outside our community, free of charge. He stated that he did not think that an indoor aquatics facility would be necessary in that we already have a number of indoor pools already throughout the community, including the schools and the proposed LA Fitness facility. Mayor Bailey stated he had an opportunity to tour a few facilities, including the Hastings Aquatics Center and stated that he could see Cottage Grove doing something more on that scale. He stated that he would like to find out exactly what Cottage Grove City Council September 7, 2011 Regular Meeting their year -end revenues were, the number of people they had, and where people were coming from. He stated that as the Mayor he would be very interested to knowing how many Cottage Grove citizens utilize their pool. He stated that it was brought to his attention that there is some type of aquatics facility in Red Wing and he asked staff to check it out. He commented that it appears we will be going with a splash pad at Highlands Parks, but he would be interested to see the differences in the communities that have an outdoor aquatics facility and a splash pad and if they see different customers using it or the difference of being next to each other, do they have them indifferent parts of the City. That would be interesting to know. City Administrator Schroeder stated that it sounds like the direction is that the existing pool future has not changed, that they will bring the splash pad and aquatic facility back to City Council on September 21 and then we will start doing a little more research on a facility such as the one in Hasting with a deep water facility. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY THIEDE, TO ADJOURN THE REGULAR MEETING AT 10:06 P.M. MOTION CARRIED. 5 -0. Respectfully submitted, Caron M. Stransky City Clerk