HomeMy WebLinkAbout2011-11-16 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 11/16/11 4
PREPARED BY Public Safety Craig A. Woolery
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Adopt a resolution and pass a motion approving interlocal contract with the Houston - Galveston
Area Council (H -GAC) providing for a cooperative purchasing program for goods and services
and authorize participation in the H -GAC cooperative purchasing alliance.
STAFF RECOMMENDATION
Adopt a resolution and pass a motion approving interlocal contract with the Houston - Galveston
Area Council (H -GAC) providing for a cooperative purchasing program for goods and services
and authorize participation in the H -GAC cooperative purchasing alliance.
SUPPORTING DOCUMENTS
❑ MEMO: memo dated 11 -09 -11 from Deputy Fire Chief Rick Redenius with attached
Houston - Galveston Area Council (H -GAC) Inter -local contract for Cooperative Purchasing
RESOLUTION
ADMINISTRATORS COMMENTS
City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
t City of
INTRODUCTION
The City Council is asked to authorize the participation in an additional cooperative purchasing
venture, the Houston - Galveston Area Council (H -GAC), Inter -local Contract for Cooperative
Purchasing.
BACKGROUND
Members of the fire division have been meeting for the past year to develop specifications for
the proposed fire engine replacement in 2012. Through these meetings with different vendors
we were given information on a group consortium in Texas, H -GAC, which helps agencies in
purchasing apparatus and equipment at a reduced rate and saving money through a
purchasing cooperative.
Minnesota statute (471.345 Sub 15) provides the ability for municipalities to participate in
cooperative purchasing as long as the agency follows the same bidding requirements as
required of Minnesota municipalities. To be able to participate in a national municipal
purchasing cooperative the items purchased must have been subject to the competitive bidding
or competitive quoting process.
We currently participate in a cooperative purchasing venture which is the Minnesota State's
Cooperative Purchasing Venture (CPV). This program provides efficiencies in the purchasing
process but there are a number of types of items that are not available through this program.
The need for multiple cooperative purchasing alliances results from no one alliance offering all
the products that are needed.
There is no cost to the City of Cottage Grove to participate in any the H -GAC purchasing
program and the cost for operating the programs are covered by the fees charged to the vendors
who participate.
Council will still approve the fire engine purchase at a later date once an engine has been
agreed upon.
RECOMMENDATION
Staff recommends participation in the H -GAC cooperative purchasing alliance.
ACTION
A motion to adopt the attached resolution authorizing the participation in and execution of the
following cooperative purchasing agreement and authorize staff to register with the following
purchasing alliance;
EntitV, Agreement Name
Houston - Galveston Area Council (H -GAC), Inter -local Contract for Cooperative Purchasing
CITY OF COTTAGE GROVE
RESOLUTION NO. 2011-
RESOLUTION APPROVING INTERLOCAL CONTRACT WITH THE HOUSTON -
GALVESTON AREA COUNCIL, PROVIDING FOR A COOPERATIVE PURCHASING
PROGRAM FOR GOODS AND SERVICES
WHEREAS, the City Council of the City of Cottage Grove, Washington County,
Minnesota, has been presented a proposed Interlocal Contract by and between Houston -
Galveston Area Council, and the City of Cottage Grove and the Proposal is found to be
acceptable and is in the best interests of the City of Cottage Grove and its citizens, and is
hereby in all things approved and,
WHEREAS, the City of Cottage Grove, Minnesota, pursuant to the authority
granted under Minnesota Statutes 471.345, Subd.15, desires to participate in the
described purchasing program sponsored by the Houston - Galveston Area Council, and is
of the opinion that participation in this program will be highly beneficial to the taxpayers
through the anticipated savings to be realized.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cottage
Grove, Washington County, Minnesota, that the terms and conditions of the agreement
having been reviewed by the City Council of the City of Cottage Grove and found to be
acceptable and in the best interests of its citizens are hereby approved and that Ryan R.
Schroeder, City Administrator of the City of Cottage Grove under the direction of the City
Council of the City of Cottage Grove is hereby designated to act in matters relating to
cooperative purchasing with the Houston - Galveston Area Council including the
designation of specific contracts in which the City of Cottage Grove desires to participate.
ADOPTED this 16th day of November, 2011.
Myron Bailey, Mayor
ATTEST:
Caron Stransky, City Clerk