HomeMy WebLinkAbout2011-12-07 PACKET 04.B.REQUEST OF CITY COUNCIL ACTION
PREPARED BY Parks and Recreation Zac Dockter
ORIGINATING DEPARTMENT DEPARTMENT HEAD
COUNCIL ACTION REQUEST
Consider authorizing staff to enter into a two year agreement commencing on January 1, 2012
with Jimmy's Johnny's, Inc. for portable restroom service for the city of Cottage Grove.
STAFF RECOMMENDATION
Authorize staff to enter into a two year agreement commencing on January 1, 2012 with
Jimmy's Johnny's, Inc. for portable restroom service for the city of Cottage Grove.
BUDGET IMPLICATION $31,750 $31,750
BUDGETED AMOUNT ACTUAL AMOUNT
ADVISORY COMMISSION ACTION
DATE
REVIEWED
APPROVED
DENIED
❑ PLANNING
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❑ PUBLIC SAFETY
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❑ PUBLIC WORKS
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❑ PARKS AND RECREATION
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❑ HUMAN SERVICES /RIGHTS
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❑ ECONOMIC DEV. AUTHORITY
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SUPPORTING DOCUMENTS
® MEMO /LETTER:
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Contract
ADMINISTRATORS COMMENTS
' City Administrator Date
HAPortable Restrooms \12 -13 \City Council Action Form - Portable Restrooms.doc
(M CITY OF COTTAGE GROVE
MINNESOTA
The current contract with On -Site Sanitation portable restroom service expires December 31,
2011. Staff solicited proposals from several twin cities vendors throughout the month of
October. Three vendors responded all of which we believe to be suitable providers for our
community. The three proposals are as follows:
Recommendation
Authorize staff to enter into a two year agreement commencing on January 1, 2012 with
Jimmy's Johnny's, Inc. for portable restroom service for the city of Cottage Grove.
Current
Jimmy's
Biff's
On -Site
Rate
Johnnys
Regular Weekly Service
$48
$47
$70
$70
ADA Weekly Service
$125
$120
$160
$150
Special Clean -out
$20
$9
$20
$20
Weekday
Special Clean -out
$30
$14
$30
$30
Weekend
Damage Replacement
2 days
1 day
1 day
2 days
Time
Recommendation
Authorize staff to enter into a two year agreement commencing on January 1, 2012 with
Jimmy's Johnny's, Inc. for portable restroom service for the city of Cottage Grove.
THIS AGREEMENT is made this 1 st day of December 2011 by and between the CITY OF
COTTAGE GROVE, a Minnesota municipal corporation ('City ") and JIMMY'S JOHNNYS,
INC. (`Vendor ").
1. Scope of services The Vendor agrees to provide portable sanitation units for use
by the City in connection with the City's summer park and athletic programs for the
2012 -2013 seasons. Vendor agrees to provide the City with the number of units
requested by the City at the locations requested by the City. Service shall begin
January 1, 2012.
2. Regular service Regular service includes delivery of the unit to the location
specified by the City and pickup of the unit within two(2) days after notice by the
City that the unit should be removed. Units supplied to the River Oaks Golf Course
must be in very good to excellent condition at the discrepancy of the City. Regular
Service also includes weekly servicing of the unit. Vendor agrees to provide
Regular Service at the price of $47.00 per month for each regular unit and $120.00
per month for each handicap - accessible unit. Damage Waivers are included with
the above fees. Units considered undesirable or damaged must be replaced at the
city's request in accordance to item 7 in this agreement.
3. Special service Special service includes servicing of a unit upon demand by the
City, in addition to the weekly service provided as part of Regular Service. Vendor
agrees to provide Special Service for a unit within two days of notice by the City
that the unit requires servicing, at a price of $9.00 per weekday service call and
$14.00 per weekend service call per unit serviced.
4. Hand sanitizer Vendor agrees to equip each unit with a hand sanitizer unit and
replace solution as needed as part of the regular service fees.
5. Additional units Vendor agrees to provide additional units for special events as
needed by the City. City agrees to give Vendor at least one week advance notice
of the number of additional units needed. Vendor agrees to deliver and pick up the
additional units for a price of $47.00 per regular unit and $120.00 per handicap -
accessible unit. Damage Waiver's are included with the above fees.
6. Moving Fee Vendor agrees to move units from one drop to another within the
same park on a regularly scheduled service day at no charge. Fee's for moves on
non - scheduled service days are $20.00 on a weekday and $25.00 on a weekend.
Vendor agrees to move the units within one (1) day after notice from the City.
7. Replacing Damaged Units Vendor agrees to replace damaged units within one (1)
day after notice by the City. Vendor releases and holds the City harmless from any
and all claims for property loss or income loss resulting from damage to the units,
regardless of cause; except that the City shall be responsible for damage to units
that are directly caused by the negligent or willful acts of City employees.
& Termination This Agreement shall terminate on December 31, 2013, unless
terminated earlier in accordance with this paragraph. If a party defaults in its
obligations under this Agreement, the other party shall provide the defaulting party
with a written notice of the default and an opportunity to correct the default (which
shall not be less than five days). If the defaulting party fails to correct the default
within the specified period, then the non - defaulting party may terminate this
contract upon an additional two weeks' written notice.
JIMMY'S JOHNNYS, INC.
M
Its
CITY OF COTTAGE GROVE
By
Ryan Schroeder, City Administrator
Caron Stransky, City Clerk
J