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Home My WebLink About2012-01-18 PACKET 03.A.(irltk COTTAGE GROVE CITY COUNCIL \Vkom City of Cottage Grove, Minnesota Regular Meeting October 19, 2011 OPENFORUM Mayor Myron Bailey convened the Open Forum portion of the meeting at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to two (2) minutes per person. The purpose of Open Forum is to provide the public an opportunity to provide information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. to the regular meeting.;; The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Danette Parr, Economic Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Beverly Moreland, 8679 Greystone Avenue South, Cottage Grove, complimented the City for getting the empty lot at the corner of Hadley Avenue and 80 Street South mowed. She then asked if there was a GPS system on the ambulances and voiced her support for becoming a Charter community. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on October 19, 2011 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Wolf Den Pack 55 from Cottage Grove Elementary led the audience, staff and the Mayor and City Council Members in the pledge of allegiance to the flag of the United States of America. ROLL CALL Cottage Grove City Council October 19, 2011 Regular Meeting The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jan Peterson, and Council Member Dave Thiede. The following were absent: None Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Danette Parr, Economic Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATIONS A. Public Safety Department Presentation to Cheryl and Lyle Kohls The Mayor and City Council presented a Certificate of Appreciation to Cheryl Kohis, who donated a house for a controlled house burn by the Public Safety Department Fire Division. 3. APPROVAL OF MINUTES A. July 6, 2011 Special Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the July 6, 2011 Special Meeting stand approved as presented. B. July 6 2011 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the July 6, 2011 Regular Meeting stand approved as presented. C. July 20 2011 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the July 20, 2011 Regular Meeting stand approved as presented. 4. CONSENT CALENDAR Mayor Bailey pulled Item B and asked the City Council to remove the item from the agenda to a future meeting. MOTION BY MAYOR BAILEY, SECONDED BY COUNCIL MEMBER OLSEN, TO REMOVE ITEM B FROM THE AGENDA TO A FUTURE CITY COUNCIL MEETING. MOTION CARRIED. 5 -0. Cottage Grove City Council October 19, 2011 Regular Meeting MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON. TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. ECONOMIC DEVELOPMENT AUTHORITY MEETINGS OF SEPTEMBER 13, 2011; AUGUST 9,2011; JULY 12,2011; AND JUNE 14, 2011. B. REMOVED FROM AGENDA. C. APPROVE THE CREATION OF A PUBLIC SAFETY /CITY HALL CONSTRUCTION TEAM CONSISTING OF THE CITY ADMINISTRATION AS THE TEAM LEAD, THE CITY ENGINEER, CHIEF BUILDING OFFICIAL, PUBLIC SAFETY DIRECTOR, AND THE WOLD PROJECT MANAGER. D. APPROVE THE SECOND AMENDMENT TO THE FRATTALONE SOUTH POINTE RIDGE DEVELOPMENT AGREEMENT AND AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY. E. AUTHORIZE THE ISSUANCE OF A SINGLE - OCCASION GAMBLING PERMIT TO EAST RIDGE ATHLETIC ASSOCIATION TO CONDUCT TURKEY BINGO AT RIVER OAKS GOLF COURSE ON NOVEMBER 12, 2011. AUTHORIZE THE REMOUNT /REFURBISHMENT OF AMBULANCE UNIT 832 WITH THE FORD E SERIES GASOLINE V -10 ENGINE, REFURBISHMENT OF THE MODULAR BOC AND GRAPHICS THROUGH EVEREST EMERGENCY VEHICLES, INC., FOR $99,877.00. G. APPROVE THE APPOINTMENT OF EMILY RIXEN TO THE ENVIRONMENTAL COMMISSION TO FILL AN UNEXPIRED TERM ENDING FEBRUARY 28, 2013, MOTION CARRIED. 5 -0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. PUBLIC HEARINGS - None. BID AWARDS - None. UNFINISHED AND NEW BUSINESS A. Consider Approval of EDA Authorization to Solicit Proposals for the Issuance of Steve Apfelbacher of Ehlers and Associates and Mary Ippel of Briggs and Morgan were in the audience. MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO ADOPT RESOLUTION NO. 2011 -140 A RESOLUTION Cottage Grove City Council �p October 19, 2011 Regular Meeting 4 REGARDING THE SALE OF $9,900,000 LEASE REVENUE BONDS, SERIES 2011A BY THE COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY. Council Member Lehrke stated that he would not be voting in favor of this motion. Mayor Bailey asked the City Clerk to conduct a roll call vote on the motion: COUNCIL MEMBER LEHRKE VOTED NAY; COUNCIL MEMBER OLSEN VOTED AY E; COUNCIL MEMBER PETERSON VOTED AYE; COUNCIL MEMBER THIEDE VOTED AYE; AND MAYOR BAILEY VOTED AYE. MOTION CARRIED 4 AYES -1 NAY. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson stated that the Strawberry Fast Monster Bash is on October 28, the Halloween Parade is October 29 and the Strawberry Fast Logo Contest is underway. Council Member Thiede stated that anyone who donates an item for the silent auction at the Monster Bash would receive a discount at next year's Strawberry Fest Business Expo. Council Member Olsen stated that a resident asked whether the manhole covers on Hillside Trail are being installed flat with the street and expressed concern about how the concrete is being poured for the sidewalk near Hearthside Park. Mayor Bailey stated the Holiday Train is December 11; a Pancake Breakfast fundraiser is November 20. He encouraged the City Council and staff to participate. The Super Mom's loafs of bread would be available soon. 100% of the proceeds will be donated to the food shelf. Lastly, the City is sponsoring a holiday lighting contest for homes and businesses. 11. PAY BILLS MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 173911 TO 174142 TOTALING $860,886.07. CHECK NUMBERS 173911 TO 173946 TOTALING $147,275.01 WERE ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5- 0. 12. WORKSHOP SESSION - OPEN TO PUBLIC A. Capital Improvements Plan City Engineer Levitt noted that the purpose of the workshop session was to review the Capital Improvements Plan and she presented a power point presentation, which is attached to the original minutes, covering the roadway improvements and improvements funded by Water Area Funds; Sanitary Sewer Area Funds; Storm Water Area Funds; Street Light Utility- Enterprise Fund; Golf Course Enterprise Cottage Grove City Council October 19, 2011 Regular Meeting Fund; Sanitary Sewer Utility- Enterprise Fund; Water Utility- Enterprise Fund; Storm Water Utility- Enterprise Fund; the General Fund; Sealcoating - Special Revenue Fund; Park Trust Fund; Playground /Park Shelter Replacement Fund; Ice Arena; Building Replacement Fund; and Public Landscape Initiative /Tree Mitigation. The 2012 proposed projects with the funding source are outlined below: • Stimulus Update: • Belden Railroad Crossing Upgrades - $350,000 • Innovation Railroad Crossing • Roadway Projects: • Hinton - 80 to 70` Street - $543,000 MSA/Assessment • 8V Street Right -in to Home Depot - Pending Development $450,000 MSA • East Point Douglas Road (VFW to Keats) - Reconstruction of 2,200 feet (Pending Development) - $440,000 MSA/Developer; $50,000 from Water Area Fund; $200,000 from Sanitary Sewer Area Fund; and $100,000 from Storm Water Area Funds. • East of Jamaica, North of 80` West of Kingston (Pavement Management Cl) - $2,059,300 from Assessment /Levy; $193,900 from Sanitary Sewer Utility- Enterprise Fund; $38,000 from Water Utility- Enterprise Fund; and $290,900 Storm Water Utility - Enterprise Fund. • Storm Water Area Funds o Central Draw Improvements (Funded by SWWD) -$1,000,000 • Street Light Utility- Enterprise Fund o System Improvements - $100,000 • Golf Course Enterprise • Equipment - $80,000 • Overlay Parking Lot - $10,000 • Cash Register - $20,000 • Sanitary Sewer Utility- Enterprise Fund • Ideal to 80` North of 80` and Irvin (Trail Access) - $37,300 • Various Areas Spot Replacement /Slip Lining - $50,000 • Water Utility- Enterprise Fund o Well #10 In -Line Booster Pump - $145,000 • Storm Water Utility- Enterprise Fund • TG -P3, C -P5, C -P3, WD- P18.2, WD -18.3 P1.P3 - $125,000 • SPP -P7, TG -P1.4, TG -P2 - $81,300 • General Fund o Gateway Pond Landscaping (Entry Sign EDA) - $30,000 • Seal Coating Program - $616,800 • Park Trust Fund • Community Parks - Master Plan - $15,000 • Sunny Hill Park - Trails, Play Structure - $115,000 • Highlands Park - Splash Pad - $150,000 • Playground /Park Shelter Replacement Fund - None • Ice Arena Fund o Future Arena Equipment- $10,000 Cottage Grove City Council October 19, 2011 Regular Meeting o Ice Resurfacer Replacement- $100,000 Building Replacement Fund • Public Safety /City Hall facility - $9,433,000 • Fire Station #2 Soil Investigation - $80,000 Public Landscape Initiative /Tree Mitigation Fund • Hardwood -80' to 70` - $ 20,000 • Kingston Park (Volunteer) - $5,000 Discussion ensued on the following topics: • The mill and overlay and plant beds along 80 Street (TH 61 to CSAH 19) in 2014; • 80' /Jamaica intersection traffic signals or roundabout post 2016; • Likelihood of street lights on Hardwood; pedestrian crossing on 70` Street to the Highlands Park Splash Pad; • Moving the 70 & Idsen H.A.W.K. system to 2012; • Feasibility of installing street lights along Hardwood Avenue in 2013 or 2014; • Irrigation system at the golf course and whether the work should be completed sooner than 2013; • The water meter replacement program funding in 2013 -2016; • Whether there is an additional sub - station or water treatment facility in the plans for post -2016; • Plans for the fishing pier at 73r & Hardwood; • Deleted the fountain proposed for Highlands Park; • Utilizing the pool as a skateboard park or for some other function; • Location of camel's hump and potential access from Hardwood or the power line trail; • Hamlet Park building repairs; • To hold a special meeting with the Parks Commission to discuss the referendum to gain authorization for a Community/ Aquatics Center and there was City Council consensus to hold the referendum on the August 14, 2012 Primary Election ballot; • Whether the Hamlet Park Building repairs were in 2012 vs. 2013; • Concern about the location of the playground at Oakwood Park; • Suggestion to add park benches around the Hamlet Park walking path for residents who walk the path from Presbyterian Homes; • The elevated cost of the gun range and problems the Police have had obtaining access to other facilities; • The cost to demolition and reconstruct Fire Station #2 with the possibility of constructing the gun range behind the new Fire Station; • Whether the 2016 timeline would work noting that we currently have issues with building leaks during rain storms; the Department is looking at sleep over duty crews with 2 -4 cots in a duty crew room; • the viability of Station #1 and looking into constructing a centralized station with the elimination of Station 3's building; • revisit the 2006 space needs survey for the Fire Station; and whether there are outside funds available for cover some of the cost of a new station; and Cottage Grove City Council °7 October 19, 2011 Regular Meeting l ® The feasibility of adding 220 -volt electricity on the light poles at Kingston Park. B. Budget Workshop - 2012 Levy Finance Director Roland stated that the purpose of the workshop session was to review the 2012 Preliminary Budgets, including the tax rate, market values decrease, and the market value homestead exclusion. Finance Director Roland noted that her assumptions at the beginning of this process was that our tax rate would go up but that it would be consistent with, if not lower than our peer communities. She stated that even with a 0% levy change, we would see an increase to our tax rate. In order for us not to see a tax rate increase, we would have to decrease our levy for 2012 by the same percentage as the decrease to our tax capacity value. There was discussion on whether to remove the $584,000 levied as part of the general fund which is not earmarked for anything directly. It is levied because the City does not know what could happen with the Legislature in 2013. 13. WORKSHOP SESSION - CLOSED TO PUBLIC City Attorney Heine stated that the City has been involved in a condemnation proceeding to acquire easements pursuant to an agreement that was entered into in 2007. The City received the Commissioners award in the matter and has a 40 -day period which has already started running to decide whether or not it wants to appeal. Due to the need to discuss what the City's options are and what the strategies might be either for a settlement or further litigation it requires absolute confidentiality, which is why we are recommending a closed session. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO CLOSE THE WORKSHOP SESSION. MOTION CARRIED. 5 -0. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke; Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. Also Present: Ryan Schroeder City Administrator; Caron Stransky, City Clerk; Corrine Heine, City Attorney; Les Burshten, Public Works Director; and Jennifer Levitt, City Engineer. Pursuant to the data practices act, the City Council discussed Attorney - Client Privileged information on condemnation proceedings and pending litigation with the City Attorney. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO CLOSE THE CLOSED SESSION. MOTION CARRIED. 5 -0. Cottage Grove City Council p October 19, 2011 Regular Meeting ;. r6111a0t.1E:121r� MOTION BY OLSEN, SECONDED BY PETERSON, TO ADJOURN THE REGULAR MEETING AT 12:18 P.M.. MOTION CARRIED. 5 -0. Prepared by, Caron M. Stransky City Clerk Attachment/1 — 2012 -2016 Capital Improvements PowerPoint Presentation