Loading...
HomeMy WebLinkAbout2011-11-02 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting November 2, 2011 OPEN FORUM Mayor Myron Bailey convened the Open Forum portion of the meeting at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit remarks to two (2) minutes per person. The purpose of Open Forum is to provide the public with an opportunity to provide information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn at 7:30 p.m. to the regular meeting. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Bev Moreland, 8579 Greystone Avenue South, Cottage Grove, stated she has heard from a lot of her neighbors concern about GPS systems in the ambulances, that ambulance have gotten lost and lastly, she recommended that the City purpose trees for the new Public Safety/City Hall facility from the Arbor Tree Farm. Public Safety Director Woolery responded to Ms. Moreland stating that City does own and have magnets in the ambulances. Patient care is private medical data and can only be discussed with the patient or a family member. As far as the response time, he would be happy to talk about specific response times. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular th meeting on November 2, 2011 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. Cottage Grove City Council 2 November 2, 2011 Regular Meeting ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Eagle Scout Award The Mayor and City Council awarded a plaque to Camden Knoff of Boy Scout Troop 286 for attaining the rank of Eagle Scout. B. Cottage Grove Strawberry Fest Ambassadors Danielle Olsen introduced the Cottage Grove Strawberry Fest Ambassadors: Joelene Dittman, Jayne Kapsh, Aly Vogel, Marea Dietzler, Emily Woodworth, Allison Schubacker, and Kaytee Broskoft, who provided the City Council with awards they received during the past year, and asked that the awards be displayed in the new Public Safety/City Hall facility . Miss Dittman thanked the City Council for inviting them to the meeting noting that since their crowning, they have enjoyed representing Cottage Grove in over 60 events. C. On-Street Parking and Snowmobile Regulations Police Sergeant Mike Coffey reviewed a PowerPoint presentation relating to on- street parking and snowmobile regulations. 3. APPROVAL OF MINUTES – None. 4. CONSENT CALENDAR The Council pulled items B and C for discussion purposes only. Council Member Lehrke requested that items F and G be removed from the Consent Calendar to be voted on separately. Cottage Grove City Council 3 November 2, 2011 Regular Meeting MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE CONSENT CALENDAR NOT INCLUDING ITEMS F AND G. A.ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i.PLANNING COMMISSION MEETING OF SEPTEMBER 26, 2011. B. ADOPT RESOLUTION NO. 2011-141, A RESOLUTION ACCEPTING THE DONATION OF $500.00 FROM THE COTTAGE GROVE CRIME PREVENTION BOARD TO THE PUBLIC SAFETY DEPARTMENT, POLICE DIVISION, TO ASSIST IN THE PURCHASE OF POLICE OFFICER MCCORMICK’S MINNESOTA LAW ENFORCEMENT MEMORIAL ASSOCIATION’S HONOR GUARD UNIFORM. C. ADOPT RESOLUTION NO. 2011-142, A RESOLUTION ACCEPTING THE DONATION OF $4,842.51 FROM THE COTTAGE GROVE CRIME PREVENTION BOARD TO THE PUBLIC SAFETY DEPARTMENT, POLICE DIVISION K-9 PROGRAM FOR THE PURCHASE OF A SQUAD COMPUTER AND DOCK SYSTEM. D. RECEIVE THE THIRD QUARTER 2011 FINANCIAL REPORT. E. APPROVE THE PURCHASE AGREEMENT FOR THE LEASE OF 75 GOLF CARTS WITH THE TRADE IN OF 70 CARTS FOR A TOTAL PURCHASE PRICE OF $175,564.25. F. REMOVED FROM THE CONSENT CALENDAR. G. REMOVED FROM THE CONSENT CALENDAR. H. ADOPT RESOLUTION NO. 2011-143 A RESOLUTION APPROVING THE VARIANCE APPLICATION OF P. J. MCMAHON FOR A SIDE-YARD SETBACK FOR A SHED TO BE CLOSER TO THE PROPERTY LINE AT 8414 ISLE AVENUE SOUTH, COTTAGE GROVE, THAN THE REQUIRED 20-FOOT SETBACK FOR CORNER LOTS. I. ADOPT RESOLUTION NO. 2011-144, A RESOLUTION ORDERING THE TH ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 7981 76 STREET SOUTH, COTTAGE GROVE. J. ADOPT RESOLUTION NO. 2011-145, A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 7978 GRENADIER AVENUE SOUTH, COTTAGE GROVE. MOTIONCARRIED.5-0. G. Authorize the Capital Improvements Plan response letter to be Sent to Washington County. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER Cottage Grove City Council 4 November 2, 2011 Regular Meeting OLSEN, TO AUTHORIZE THE CAPITAL IMPROVEMENTS PLAN RESPONSE LETTER TO BE SENT TO WASHINGTON COUNTY. Mayor Bailey asked the City Clerk to conduct a roll call vote. COUNCIL MEMBER LEHRKE VOTED NAY, COUNCIL MEMBER OLSEN VOTE AYE, COUNCIL MEMBER PETERSON VOTED AYE, COUNCIL MEMBER THIEDE, AND MAYOR BAILEY. MOTION CARRIED. 4 AYES. 1 NAY. F. Consider adopting a resolution amending Section 28 of the Personnel Policy regarding Cell Phone, Personal Phone Call and Personal Fax Policy MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN TO ADOPT RESOLUTION NO. 2011-146, A RESOLUTION AMENDING SECTION 28 OF THE PERSONNEL POLICY REGARDING CELL PHONES, PERSONAL PHONE CALLS, AND PERSONAL FAXES. Mayor Bailey asked the City Clerk to conduct a roll call vote. COUNCIL MEMBER LEHRKE VOTED NAY; COUNCIL MEMBER OLSEN VOTED AYE, COUNCIL MEMBER PETERSON VOTED AYE, COUNCIL MEMBER THIEDE VOTED AYE. MOTION CARRIED. 4 AYES. 1 NAY. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. 6. PUBLIC HEARINGS – None. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Approval of Request for Proposal (RFP) for the issuance of $9.9 Million Lease Revenue Bonds, Series 2011A Finance Director Roland recommended that the City Council consider approving the Request for Proposal (RFP) included in the Agenda Packet for the issuance of a $9.9 million Lease Revenue Bonds, Series 2011A noting that the RFP would be distributed to the financial institutions tomorrow, November 3. Proposals would be due back to Ehlers on November 21 by 2:00 p.m. The proposals would then be evaluated first by Ehlers via a matrix which they would then share with the City Administrator, herself, a representative of the EDA, and a representative of the City Council. A recommendation for award would be presented to the EDA meeting and City Council meetings on December 7. The EDA’s meeting commences at 6:30 p.m. and the City Council meeting is at 7:30 p.m. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE REQUEST FOR PROPOSALS FOR $9,900,000 PUBLIC PROJECT LEASE REVENUE BONDS, SERIES 2011A AND TO AUTHORIZING THE DISTRIBUTION OF THE REQUEST FOR PROPOSAL. Cottage Grove City Council 5 November 2, 2011 Regular Meeting Mayor Bailey asked the City Clerk to conduct a roll call vote. COUNCIL MEMBER LEHRKE VOTED NAY; COUNCIL MEMBER OLSEN VOTED AYE; COUNCIL MEMBER PETERSON VOTED AYE; COUNCIL MEMBER THIEDE VOTED AYE; AND MAYOR BAILEY VOTED AYE. MOTION CARRIED. 4 AYES. 1 NAY. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUEST Council Member Olsen acknowledged the young faces in the audience from Boy Scout Troop 287 who were attending this meeting to earn their communications badge. Council Member Olsen stated that Mr. Glass and Ms. Moreland in the audience earlier this evening and he talked a little about shopping local. Council Member Peterson acknowledged the Strawberry Fest, the Cottage Grove Lions for sponsoring the Santa Breakfast on December 4; the next Beyond the Yellow Ribbon meeting on November 15; and a Veteran’s Benefit Resource Fair on November 3. Mayor Bailey acknowledged the Holiday Train on December 11; the pancake breakfast the weekend of 19-20; bagging of groceries at Cub Foods. He also mentioned the holiday lighting contest for residents and businesses; the official tree lighting ceremony on December 7 prior to the regular meeting; and that former Mayor Roger Peterson just had a bypass surgery and would like to wish him well. 11. PAY BILLS MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY OLSEN, TO APPROVE PAYMENT OF CHECK NUMBERS 174143 THROUGH 174330 TOTALING $772,327.26. CHECK NUMBERS 174143 THROUGH 174179 TOTALING $158,122.44 WERE ISSUED PRIOR TO THE MEETING. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO ADJOURN THE REGULAR MEETING AT 8:55 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk