HomeMy WebLinkAbout2012-02-01 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 2/1/12
PREPARED BY Public Works Les Burshten
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider approving the purchase of one used 2005 Model Year Freightliner M2 106 Truck
from I -State Truck Center in the amount of $30,397.50 which includes license and sales tax.
STAFF RECOMMENDATION
Approve the purchase of one used 2005 Model Year Freightliner M2 106 Truck from I -State
Truck Center in the amount of $30,397.50 which includes license and sales tax.
BUDGET IMPLICATION $35,000.00 $30,397.50 Equipment Repla
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES /RIGHTS
❑ ECONOMIC DEV. AUTHORITY
SUPPORTING DOCUMENTS
DATE REVIEWED
APPROVED
DENIED
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® MEMO /LETTER: Mark Olson, January 26, 2012
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Quotations from Aspen Equipment and I -State Truck Center
ADMINISTRATORS COMMENTS
71Z
City A mdnistrator Sate
T
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
CITY OF COTTAGE GROVE
MINNESOTA
To: Les W. Burshten, Director of Public Works
Harold J. Taylor, Jr., Public Works Supervisor
Prom: Mark 04` n, Shop Foreman
Date: January 26, 2012
Subject: Equipment Purchase Request
Within the authorized 2012 Equipment/Vehicle Replacement Schedule is the replacement of
the cab chassis on the Street Division's Unit 31- 6008 -90, (a 1990 Ford single axle truck with a
2005 model year asphalt patcher mounted on the rear), in the amount of $35,000.00. We are
replacing only the truck portion and will re -mount the rear asphalt patcher on the new /used
truck.
The following quotations are attached:
Aspen Equipment — Bloomington, MN
(1) one used 2004 Model Year International
Model 4300 Low -Pro Truck:
I State Truck Center, Roseville, MN
(1) one used 2005 Model Year Freightliner
M2 106 Truck:
$35,625.00
Tax: 2,449.22
Total: $38,074.22
$28,500.00
License: 45.00
Tax: 1,852.50
Total: $30,397.50
As you and I have discussed and agreed upon, the recommendation is to ask Council for
approval to purchase (1) used 2005 Freightliner M2 106 truck from I -State Truck Center,
Roseville, MN for a purchase price of $30,397.50 which includes license and sales tax.
If all is acceptable, please place this item on the February 1, 2012 Council Agenda for
approval.
I -State Truck Center Sill Of Sale
Sold To
Address
City :
Phone #
CITY OF COTTAGE GROVE
8635 WESTPOINT DOUGLAS ROAD SOUTH
COTTAGE GROVE
651- 458 -2800
MN. ZIP 56016
I -State Truck Center
2845 Long Lake Road
Roseville, NIN 55113
(651) 636 -3400
Year
IMake
IModel
New /Used
Cust. PO#
Stock #
Salesperson
2005
1FREIGHTLINER
M2 106
JUSED
1308421
STEVE LONDON
Vehicle Serial Number
Engine Serial Number
Key Number
Unit Price :
F.E.T.:
License Fee :
Sales Tax:
transit tax
Total Price :
$
28,500.00
IFUBCYDC15HU97600
$
Price includes a 2 -man passenger
seat with seatbelt kit
$ 45.00
$
1,852.50
$
-
$ 30,397.50
Settlement:
Finance Company: NA
Address :
City, State, Zip :
Contact Name
Phone Number:
Vehicle Will Be Licensed In (MINNESOTA) :
Deposit :
Cash On
Delivery :
Check #
$
$
30,397.50
$
Trade Value :
Finance Amt :
Total Recd:
Trade In Information
Make: NA Trade Value: $
Model: Pay Off Balance: $ -
Year : Net Trade Value: $
SIN:
$
-
$
30,397.50
Buyer's Signature :
Date
Seller's Signature:
Date
CORPORATE HEADQUARTERS: 9150 Pillsbury Avenue South, Bloomington, MN 55420 -3686 -Phone, (952) 688 -2525 Fax: (952) 656 -7159 Website: wwwaspen
Cust Name: City Of Cottage Grove Quote Number: Quote Date: 1/24/2012
Contact. Mark Olson CITY OF COTTAGE GR0VE- 25- OTH40932- 15 -27 -vt
Phone: 651 - 458 -2895
Fax:
Aspen Equipment is pleased to offer the following quotation for your consideration
Qt Part/Spec Number Description Carryout
1 2004 IH Model 4300 Low Pro Used Chassis including the following $35,625.00
Maxx Force 275 HP diesel engine
12000 GAWR front
21000 GAWR rear
Mentor rear axle
Air ride suspension
3000 RIDS automatic transmission
215,605 actual miles
2689 hours
Tax Note: Applicable sales tax and /or FET estimates will be confirmed and added to the final invoice
Quote Sub Total: $35,625.00
Submitted by,
Mark Lundeen
612- 719 -4414
Estimated Sales Tax: $2,449.22
Total: $38,074.22
Equipment Specifications ancient to change
FOB Bloomington, MN (Unless otherwise specified)
Oncte vaid for 30 days from date of quotation
' Any chassis modifications including, but not limited to alterations or relocation of components related to fuel tanks, air tanks, brakes, exhaust systems, battery boxes, protrusions above and below the
frame rails, shchening or lengthening frame rails and the like will be added to the selling price- ° Aspen Equipment reserves the right to add any appliodleit anu/achwer's Steel Surcharges to this
quotation
Exhaust Systems'. With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust
systems are configured and have difficulty stipulating whether certain components (I. e. PTOs and pumps) may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST
SYSTEMS CANNOT BE MODIFIED, RELOCATED OR REPLACED BY ASPEN EQUIPMENT. Due to evolving designs, Aspen Equipment can not maintain expertise on every
chassislengine /transmission /exhaust configuration possible, regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to
delivery from the factory. Therefore, Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such, Aspen
Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure
that installations are completed without additional charges to the customer.
Effs