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Home My WebLink About2012-02-15 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 02/15/12 PREPARED BY Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Pass a motion to accept FEMA and State of Minnesota reimbursements of $20,081.14 for services and purchases of material that fell under FEMA reimbursement policies and procedures during the Spring 2011 flood response. STAFF RECOMMENDATION Accept FEMA and State of Minnesota reimbursements of $20,081.14. SUPPORTING DOCUMENTS Memorandum Fire Chief Bob Byerly dated 02 -06 -12 ADMINISTRATORS COMMENTS /_3 ,11111itMGM Date COUNCIL ACTION TAKEN: []APPROVED ❑ DENIED []OTHER City of Cotta Grove Minnesota To: Honorable Mayor and City Council City Administrator Ryan Schroeder Director of Public Safety Craig Woolery From: Fire Chief Bob Byerly Date: February 6, 2012 Subject: FEMA Flood Reimbursement MITAMETE 0=1 During the Spring 2011 flood response, planning and response measures were put into place to assist in our concerns regarding flooding in the River Acres neighborhood and Grey Cloud Township roads. Certain services and purchases of material fell under FEMA reimbursement policies and procedures. Some employee hours, sand and concrete safety barriers were on the reimbursement schedule. Staff applied for reimbursement to FEMA and the State of Minnesota and funds in the total of $20,081.14 were recently received. The City's Public Works and Public Safety Divisions were very involved in this process and we were fortunate to receive funding for many of our expenses related to 2011 flooding preparations. STAFF RECOMMENDATION Accept FEMA and State of Minnesota reimbursements of $20,081.14. COUNCIL MEETING DATE 07M/1 I AGENDA ITEM # �G Public §R!ttj_ ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL. ACTION REQUEST: Adopt a resolution and pass a motion delegating legal signing authority to the City Mayor and City Clerk, p er MS.412.201 Execution and Instruments with the corporate seal affixed, for ,reimbursement for some services and purchases of material for the 2011 Spring Flood, ,STAFF RECOMMENDATION: Adopt a resolution and pass a motion delegating legal signing authority to the City Mayor and City Clerk, per MS.412.201 Execution and Instruments with the corporate seat affixed, SUPPORTING DOCUMENTS: Memorandum Fire Chief Bob Byerly dated 6-29-2011 Resolution ADMINISTRATORS COMMENTS: City Admirsistrator Date * * * * * . * h * * 0 * * 0 h * * * * * * * a * * * * * . * * * I h * * * * * * * 4'W * * * * * COUNCIL ACTION TAKEN: ❑ APPROVED E) DENIED E]OTHER W y . j litF f1 `= FEDERAL EAERGENGY MAMAGEMEn7 AGENCY F ederal/ State Joint Field Office nd i a.m EXIT BRIEFING FORM F �" E r rp t4 wb<Fn�'; �frux�^fryd zv":'uzw SUBJECT: Applicant Exit Briefing APF'k1GAilT PdFiP.SE; . "C9,Ea s, Milt` PAID# KICK -OFF MEETING DATE: List the number of small and large project worksheets written for each category and the total 'number Of Project Worksheets (PWs) by category. If there is no damag€, in a Category, mark "NIA". This document is to be signed by gas PAC Grew Leader, State Applicant Unison and the applicant's Authorized Representative as shown an the Request for publicAssorlanee, Provide a coyly to the Applicant and from in file original to fi Data Coordinate, Cnm leted Cafe orio® '# of Small pro Vwat It of t.a aRto sew Total #oTPitds Cale o ry A: pahHsRomoval r.'3t8 0 �: PPDt @atlV@ M1 @aadtEs t -` Donated R @sources(CaYRi anrtorB} Cat¢ o C::Roadand Brld ¢s Gate o D: WataP Control Fac ilitieu Cad o E: Huitdhr �Con Cat@ D F: Pu8ltoUtii! S sloe - Cata o 'G: Other R @crow ona0 � D um ern Po act o as important Time Lima and Statutory R eq ui remen t s In a ccordance witb §206,202(d)(1)(It) of 44CFR, if additional damage is found, the apptieard Must rumll, the State in writing will rin 60 days ofi file KlcicoffMeeting d$rre2 2091 _ or by - The applicant must maintain complete records and cost documentation for all approved work for at least three years from the date the applicant's grant is officially closed. In accordance with §206,206 of44GFR, Applicants May appeal any determination related to an application for or the provision of Federal assistance, but must do so within 60 days frofn receipt of the determination. All work must Comply wilb provisions of the Clean Water Act, Clear Air Act, Resource Conservation and Recovery Act, Em angmed Species Act, Fish and Wildlife Coordination Act, the National Historic Preservation Act and related Federal statutes and associated State, Tribal and local Jews, codes, ordinances and other satatues. Any questions regarding Public Assistance, changes to the °Approved Scope of Work, fici roved or Alternate Projsdts, 408 Hazard Mitigation, and/or major cast overruns . require prior approval from FEMA. Please contact: Willem "bill' Hills - 'State PA Officer Homeland Security & Emergency Management 444 Cedar St, Suite 223, St Paul, Mid 55101 -6223 (651) 245 -1457 FEMA iearier Date; Stato iieanf 6taisan: sill tnriz'; �'� -- «----- ---� —� To the best of my knowledge and understanding, Project Worksheets aft, written for all known damages and for all other disaster - related casts claimed under the public Assistance Program for this disaster, Exceptims May include Inundated or inaccessible sites and demolition - related projects. I have also read and understand the important limo lines noted above and Will comply w th Federal, State, and local statutes and ordinances in completing disaster - related work under The Public Assistance grant. A IicantRepresentative: cos 1e: a N1Mna gl&.4(b May f4£A23t£tr➢1 City of Cotta Grove Minnesota To: Honorable Mayor, City Council and City Administrator Ryan Schroeder From: Fire Chief Bob Byerly Date: June 29, 2011 Subject: FEMA Flood Reimbursement Agreement BACKGROUND During the spring, 2011 flood incident, planning and response measures were put into place to assist in our concerns about flooding in the River Acres neighborhood and Grey Cloud Township roads. Some of our services and purchases of material may be compensated by FEMA and the Federal government. Our Emergency Management Division has met several times with FEMA officials to recap all procedures and responses in relation to the flooding possibilities. On Monday, June 13, representatives of the City's Public Safety /Emergency Management division and Public Works department met with FEMA representatives to discuss what reimbursements can be applied for under this year's flood provisions. Before the final reimbursements are tallied and submitted, the City should approve a resolution requesting grant reimbursement and assigning legal signing authority. STAFF RECOMMENDATION Adopt a resolution and pass a motion delegating legal signing authority to the City Mayor and City Clerk, per Minnesota statute: MS.412.201 Execution and instruments: with the corporate seal affixed and pursuant to authority from the council.