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Home My WebLink About2012-02-15 PACKET 03.B.COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota 7516 80" Street South Cottage Grove, MN 55016 Regular Meeting December 21, 2011 •- glallkyj Mayor Myron Bailey convened the Open Forum portion of the meeting at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to two (2) minutes per person. The purpose of Open Forum is to provide the public an opportunity to provide information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting at 7:30 p.m. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron. ; Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney- kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety;< Director; and Les Burshten, Public Works Director. , Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any; topic not on the agenda. There Open Forum to the Regular Meeting. The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on December 21, 2011 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL Cottage Grove City Council ry December 21, 2011 Regular Meeting G The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jan Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA ADDING A MOMENT OF SILENCE FOR POLICE OFFICER SEAN SCHNEIDER WHO WAS SHOT AND IS IN CRITICAL CONDITION. MOTION CARRIED. 5 -0. 1.1 MOMENT OF SILENCE Council Member Olsen stated that he appreciates the City Council's support on amending the agenda. He stated that in the City of Lake City earlier this week, Police Officer Sean Schneider was an officer shot in the line of duty and is in critical condition and as a result the City Council took a 60- second moment of silence. PRESENTATIONS A. Holiday Lighting Contest Recreation Program Coordinator Molly Pietreszewski announced the winners of the Holiday Lighting Contest and the Mayor and City Council presented awards to the following: • Residential First Place - Mike & Rachel Rose • Commercial First Place - B & G Hair Salon B. Coats of Kindness Karen Wenzel representing Coats of Kindness stated that three (3) years ago her husband was diagnosed with colon cancer and they received an Cottage Grove City Council December 21, 2011 Regular Meeting outpouring from their friends and communities helping them get through this difficult time. Last year her church was doing a pay it forward event where anybody who wanted to take $50.00, grow it and see what they could do for their community and to come back and tell them about it. She stated that she was donating some coats at the Stone Soup and they were saying they had a real need for coats, so she decided to go ahead and proceed with a coat drive. Last year they donated about 453 coats. For the upcoming year, they are planning on becoming a 501 c3 non - profit organization, apply for grants and continue to have coat drives into the further. Currently, they have received 6,400 coats and it was their goal to obtain 10,000. 3. APPROVAL OF MINUTES — None. 4. CONSENT CALENDAR The City Council pulled and briefly discussed items D, E, L and G. MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE. B. AUTHORIZE ISSUANCE OF A SINGLE - OCCASION GAMBLING PERMIT TO THE EAST RIDGE ATHLETIC ASSOCIATION TO CONDUCT A RAFFLE AND BINGO AT MISSISSIPPI DUNES GOLF COURSE, 10351 GREY CLOUD TRAIL SOUTH, ON FEBRUARY 11, 2012. C. AUTHORIZE STAFF TO EXECUTE AN AGREEMENT WITH THE FRIENDS OF THE MISSISSIPPI RIVER TO DEVELOP A NATURAL RESOURCES MANAGEMENT PLAN FOR THE RIVER OAKS SCENIC OVERLOOK FOR A COST TO THE CITY OF $1,900.00. D. AUTHORIZE STAFF TO EXECUTE A CONTRACT WITH RVK ARCHITECTS FOR $3,860.00 FOR THE DEVELOPMENT OF POOL FACILITY REUSE CONCEPTS GENERATED THROUGH THE DESIGN CHARRETTE PROCESS. E. APPROVE THE CITY OF COTTAGE GROVE SIGN MAINTENANCE POLICY. APPROVE THE REVISED STREET LIGHTING POLICY. Cottage Grove City Council December 21, 2011 Regular Meeting `F G. AUTHORIZE STAFF TO ENTER INTO AN AGREEMENT WITH DESIGNWRITE STUDIOS FOR PROFESSIONAL SERVICES TO REDESIGN AND IMPLEMENT A NEW CITY WEB SITE FOR $19,662.50. H. RECEIVE 2012 BUDGET RECAP. APPROVE THE MINNESOTA BOARD OF FIRE TRAINING AND EDUCATION (MBFTE) TRAINING REIMBURSEMENT FOR APPROVED COURSES AND FIRE TRAINING. J. APPROVE CHANGE ORDER NO. 1 TO THE PUBLIC SAFETY /CITY HALL CONTRACT WITH GRAHAM CONSTRUCTION FOR A DEDUCT OF $72,400.00. K. AUTHORIZE RENEWAL OF LIQUOR LICENSES FOR 2012 TO: AMERICAN MOTORSPORTS BAR & GRILL, APPLEBEE'S NEIGHBORHOOD BAR & GRILL, BOONDOCK'S BAR & GRILL, CARBONE'S PIZZA OF COTTAGE GROVE, CEDARHURST, CUB FOODS, DENNIS BROTHERS LIQUOR, G -WILL LIQUORS, LAS MARGARITAS MEXICAN RESTAURANT, MGM WINE & SPIRITS, MISSISSIPPI DUNES GOLF LINKS, RAINBOW FOODS, RIVER OAKS GOLF COURSE, RUBY TUESDAY, SHAMROCK LIQUORS, SUPERAMERICA, TOP TEN WINE & SPIRITS, AND COTTAGE GROVE V.F.W. POST 8752. L. APPROVE CHANGE ORDER NO. 1 TO THE RAVINE PARKWAY & 85 STREET PROJECT WITH EUREKA CONSTRUCTION FOR AN ADDITIONAL $15,710.27. M. APPROVE THE AMBULANCE BILLING CONTRACT WITH EXPERT T. BILLING, INC., FOR 2012 AND 2013. N. ADOPT RESOLUTION NO. 2011 -165 A RESOLUTION COMMITTING REVENUES AND FUND BALANCES IN ACCORDANCE WITH GASB 54. MOTION CARRIED, 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response Regarding Roof Issues. The City Council briefly discussed the response from Building Official LaBrosse to a previously raised Open Forum roof issue. Cottage Grove City Council 5 December 21, 2011 Regular Meeting J Council Member Lehrke commented that now that we know that there was not an inspection why wouldn't we send our inspector out and conduct a final inspection. City Administrator Schroeder stated that the original roof was installed in 2005 and it is was now a Homeowner Association issue. It is not an issue that we can force a contractor to fix after six (6) years. Council Member Olsen stated that we should be able to do a better job of tracking a permit that gets pulled to make sure a final inspection is completed. Finance Director Roland stated that she would discuss this with the Building Inspections staff and put a process in place where we could analyze whether a final inspection needs to be completed. Council Member Thiede asked if the Building Inspectors have gone out and inspected the roofs installed in 2011. Finance Director Roland stated that she would have to find that out for you. Council Member Thiede stated that if it is the same contractor can you look at all the roofs and if there are any deficiencies in the 2005 roofs, to bring them to the attention of that contractor. 6. PUBLIC HEARINGS — None. 8. UNFINISHED AND NEW BUSINESS A. Consider Amending Fees Finance Director Roland highlighted the amendments to the City's fee table noting that staff is recommending amending the administrative penalties for alcohol compliance checks, land use /development fees, building/ construction permits; mechanical /plumbing, and sewer utility rates. Mayor Bailey asked whether the change in fees, i.e. the administrative penalties for liquor compliance checks, would not take effect until the first of the year. There was Consensus to discuss the administrative fees and penalties for compliance checks during a separate City Council workshop session. City Administrator Schroeder stated that if you are going to adopt the Cottage Grove City Council 16 December 21, 2011 Regular Meeting resolution as presented you would have to amend it or take two (2) separate actions. Council Member Lehrke stated that he was looking at the rental dwelling fees noting that a single dwelling unit is $50; a twin is $100; and a multiple dwelling unit is $60 plus $5 per unit. Therefore, a triplex would be $75 and a quad would be $80 but a twin is $100. He suggested that we get rid of the twin so that a single dwelling unit would be $50 and a multiple would be $60 plus $5 per unit. Council Member Olsen stated that he would support that as well. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCILMEMBER THIEDE, TO PASS ORDINANCE NO. 898 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, ADOPTING THE FEE SCHEDULE FOR 2011, DELETING THE TWIN DWELLING UNIT FEE OF $100, AND KEEPING THE SEWER RATE THE SAME. MOTION CARRIED. 5 -0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Response to the City Council's Inquiry on Seasonal Greenhouses and Outdoor Display and Sales of Landscaping Materials, Temporary Businesses and Interim Conditional Use Permits. City Administrator Schroeder referenced the memorandum in the packet from Senior Planner McCool. The temporary "Linder- type" structures do not pay even close to what a property owner with permanent structures would pay in property taxes. The issue has been passed onto the Planning Commission for discussion at their January 23, 2012 regular meeting. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey commented on the success of the Holiday Train and thanked the Committee and all the citizens who participated. He then asked the citizens to shop locally. Lastly, he stated he heard about a new Federal law effective in January that requires truck drivers or bus drivers to be hands free and requires use of a blue tooth or sink systems in their vehicle. If you get caught without one, there is a $2,750 fine for the driver and an $11,000 fine for the business. Council Member Peterson stated that there is an internet scan and fraud presentation on January 10; the next Beyond the Yellow meeting is January 17; Highlands Park Skate Night is January 21; Thank you to the Strawberry Fest Ambassadors and the Beyond the Yellow Network group for the recent Toy Drive Cottage Grove City Council 7 December 21, 2011 Regular Meeting they held which provided help to Military families; Please make sure to keep fire hydrants clear of snow; the Police recently raised money for the Friends in Need Food Shelf program called Share the Joy which helps provide gifts for local families in the South Washington County area. They collected $800 from staff and purchased 80 gift cards from Target. Council Member Olsen thanked the Council for the moment of silence for Officer Schneider; he talked a little about what a wonderful community we have here with a giving spirit. Happy Holidays to all of you. Mayor Bailey stated that there is a community survey at www.cottage- grove.org to tell us what you think about the community. Lastly the Cottage Grove Photo Contest deadline is December 30. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 174748 THROUGH 174973 AND EFT PAYMENTS $1,375,545.76. CHECK NUMBERS 174748 THROUGH 174785 TOTALING $108,181.96 AND EFT PAYMENT OF $2,484.87 WERE ISSUED PRIOR TO COUNCIL APPROVAL. Council Member Thiede stated that he would like to receive a breakdown on the fire damage repairs at Woodridge Park. He also asked about a wire fence for a developer. City Administrator Schroeder stated that was an exchange for the rights to put a cul -de -sac on somebody's property. MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. South Washington Water Supply Work Group Update Mayor Bailey stated that we were suppose to have a workshop session tonight but Council Member Olsen needs to attend to a family matter very quickly and he asked the City Council to table this item to the next meeting. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE TO TABLE THE SOUTH WASHINGTON WATER SUPPLY WORK GROUP UPDATE TO THE NEXT REGULAR MEETING. MOTION CARRIED. 5 -0. 13. WORKSHOP SESSION — CLOSED TO PUBLIC — None. Cottage Grove City Council p December 21, 2011 Regular Meeting O Mayor Bailey invited the City Council and Staff to join him at the American Motorsports for a get together to celebrate the Christmas /Holiday Season on him. F.'VD3 F0111 c ► wi(: 1 114 MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADJOURN THE REGULAR MEETING AT 8:45 P.M. MOTION CARRIED. 5 -0. Prepared by, Caron M. Stransky City Clerk