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Home My WebLink About2012-02-15 PACKET 04.M.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 2/15/12 PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Adopt the resolution approving MN /DOT agreement NO.96778 amendment for the Belden Boulevard railroad safety improvements. STAFF RECOMMENDATION It is recommended Council adopt the resolution approving MN /DOT agreement NO.96778 amendment for the Belden Boulevard railroad safety improvements. BUDGET IMPLICATION . er�r�a�Tjrlmr� ADVISORY COMMISSION ACTION DENIED DATE REVIEWED ❑ PLANNING ❑ ❑ PUBLIC SAFETY ❑ ❑ PUBLIC WORKS ❑ ❑ PARKS AND RECREATION ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: Jennifer Levitt, February 7, 2012 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: MN /DOT Agreement NO.96778 Amendment ADMINISTRATORS COMMENTS Administrator " Date ACTUAL AMOUNT APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 11 Q ❑ ❑ CADocuments and Settings \nbelscamper \Local Settings \Temporary Internet Files \Content.Outlook \OFUXMGAF \Belden Boulevard railroad Council Action.doc City of Cottage Grove TO: Honorable Mayor and City Council Ryan Schroeder, City Administrator FROM: Jennifer Levitt, P.E., City Engineer DATE: February 7, 2012 SUBJECT: Belden Boulevard Railroad Crossing Improvements Approve Agreement No. 96778 Amendment Background /Discussion The City had received $60,000 to construct concrete medians and a new road section at the Belden Boulevard railroad crossing. These safety improvements are funded by federal aid and are part of the State Transportation Improvement Program for 2011. In September 2011 the City was notified an additional $10,000 was being provided for the improvement. The enclosed agreement amends agreement 96778 Revision 1 cost estimate. 2.2.1 Estimated costs for this project are $55,000 for road construction, $9,000 for construction engineering and $5,000 for flagging services. 2.2.2 It is anticipated that 100% of the cost of the road construction will be paid from federal funds made available by the FHWA and anticipated not to exceed $70,000 Staff's recommendation is to approve the agreement for the additional $10,000. Construction is anticipated in the summer, 2012. Recommendation It is recommended the Council adopt the resolution approving the MN /DOT agreement NO.96778 amendment for the Belden Boulevard railroad safety improvements. RESOLUTION NO. 2012- [Resolution Number] RESOLUTION AMENDING MNIDOT AGREEMENT NO. 96778 FOR THE BELDON BLVD. RAILROAD CROSSING IMPROVEMENTS. WHEREAS, the City of Cottage Grove entered into an agreement with the Soo Line Railroad Company (d /b /a Canadian Pacific Railway) and the Commissioner of Transportation to enhance grade crossing safety by constructing safety improvements to Belden Blvd. railroad crossing, and WHEREAS, in September 2011 the City was notified an additional $10,000 was being provided for the improvements, and WHEREAS, it is anticipated 100% of the cost of the road construction will be paid from federal funds made available by the FHWA and anticipated not to exceed $70,000, and NOW, THEREFORE, BE IT RESOLVED, the City Council of Cottage Grove, Washington County, Minnesota hereby approves an amendment to MN /DOT agreement No. 96778 for the additional fund of $10,000 for the Belden Boulevard railroad safety improvements. BE IT FURTHER RESOLVED, the Mayor Myron Bailey and the City Clerk Caron Stransky are hereby authorized to execute said agreement and any amendments thereto for and on behalf of the City. Passed this 15 day of February, 2012 Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk January 25, 2012 Jennifer Levitt Cottage Grove City Engineer Engineering Dept 8635 W. Point Douglas Road Cottage Grove, MN 55016 Re: State Project: Location: Railroad: Agreement No. File No. Project: Dear Ms. Levitt: Phone: 651/366 -3713 rick.vanwagner @state.mn.us 82- 00141. Belden Blvd. (MUN 55), Cottage Grove, Washington Co., MN Soo Line Railroad Company (d/b /a Canadian Pacific Railway) 96778 - Amendment No. 1 F -0820 Railroad Crossing medians & upgrade roadway Enclosed are five copies of the above referenced amendments to agreement, 96778 to do roadway construction and construction oversight at the intersection of Belden Blvd. with the Canadian Pacific Railway. Please have all five copies of the amendment signed and return all copies to this office for further processing. One fully executed copy will be returned to you. Please give contact me if you have any questions, comments or concerns. Sin erely, ELV W Rick VanWagner - Project Manager Railroad Administration Enclosure: Agreement No. 96778 - Amendment No. 1 (5 copies) cc: File [ An Equal Opportunity Employer n -.° 5 . AMENDMENT NO. 1 Contract Start Date: December 9, 2011 TO Mn/DOT AGREEMENT NO. 96778 Total Contract Amount: $70,000.00 Original Contract: $60,000.00 Previous Amendrnent(s) Total: $0.0 Current Amendment: $ 10,000.00 Project Identification: Median island installation at railroad crossing, Belden Blvd. in Cottage Grove, Washington County, MN State Project (SP): 82- 00141, HSR 8212(065)_ Belden Blvd (MUN 55) This amendment is by anXbetween the State of Minnesota, through its Commissioner of Transportation ( "State ") and Soo Line Railroad Company (D/B /A Canadian Pacific Railway) ( "Company ") and the City of Cottage Grove ( "City "). Recitals 1. The State has a contract with the City and Company identified as Mn/DOT Contract Number 96778 ( "Original Contract ") to provide reimbursement to the City for the installation of median islands at a railroad crossing identified as USDOTNO. 39125913. 2. Agreement No. 96778 dated December 9, 2011 is being amended because the available funds from FHWA for this project have increased. 3. The State, City and the Company are willing to amend the Original Contract as stated below. - Contract Amendment In this amendment deleted Contract terms will be `^eke and the added Agreement terms will be bolded and underlined. REVISION 1. "COST ESTIMATE" is amended as follows: 2.2.1 Estimated costs for this project are $45,000 $55,000 for road construction, $9,000 for construction engineering and $5,000.00 for flagging services. 2.2.2 It is anticipated that 100% of the cost of the road construction will be paid from federal funds made available by the FIIWA and anticipated not to exceed $60,000.00 $70,000 Except as amended herein, the terms and conditions of the Original Contract remain in full force and effect.