HomeMy WebLinkAbout2012-03-07 PACKET 04.F.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 03/07/12
PREPARED BY: Public Safety Craig Woolery
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
City Council pass a motion to approve the Youth Service Bureau Puchase of Service
Agreement 2012 and authorize execution of the agreement between the City of Cottage Grove
Police Department and Youth Service Bureau, Inc. for the calendar year 2012 in the amount of
$7,000.00.
STAFF RECOMMENDATION
City Council pass a motion to approve the YSB Purchase of Service Agreement 2012 and
authorize execution of the agreement between the City of Cottage Grove Police Department
and Youth Service Bureau, Inc. for the calendar year 2012 in the amount of $7,000.00.
BUDGET IMPLICATION: $7,000.00 $7,000.00 0500 -4305
Budgeted Amount Actual Amount Funding Source
SUPPORTING DOCUMENTS
MEMO /LETTER: Director of Public Safety Woolery dated 02 -22 -12
14 OTHER: YSB Purchase of Service Agreement 2012
YSB Diversion or community Justice Services
ADMINISTRATORS COMMENTS
I
`' City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED U OTHER
Introduction
The Cottage Grove Public Safety Department has a long partnership with
The Youth Service Bureau, Inc. (YSB). The YSB is a community supported, nonprofit
agency offering professional counseling assistance and diversion services to young people
and their families at risk of getting involved in the court system. YSB is a nonprofit
organization supported through donations from the State of Minnesota, Washington
County, cities and townships, United Ways,, foundations, corporations and individuals.
YSB has received support from the City of Cottage Grove for over twenty years offering
services to our families and youth.
Discussion
Today's YSB is the result of a merger in 1996 of the St. Croix Valley Youth Service Bureau
and South Communities Counseling Service. We serve central and south Washington
County and western St. Croix County Wisconsin, from offices in Cottage Grove, Woodbury
and Stillwater.
YSB services are designed to provide a quick response to a wide range of youth and family
concerns, in partnership with law enforcement, courts and the schools. Services are
tailored to address youth and family problems through short-term assistance before they
become more severe.
One of the core functions of YSB are the Community Justice Programs which give police
departments, courts, schools and parents an effective alternative to court. These programs
provide an immediate intervention within the community before problems become more
severe. They include:
• Community Work Service
• Chemical Awareness Program
• Health Awareness Class
• Restorative Justice Programs
• Fire Awareness Program
• Peaceful Alternatives to Conflict
• Theft Awareness Program
• Alternative to School Suspension
DPS12 -003
Historically, support for YSB occurred through pull tab gaming and in the last two years has
been incorporated into the police department's budget under special events. Cities are now
utilizing YSB services through contractual agreements or purchase of service agreements.
The amount in the proposed contract is $7000.00, which is the same amount that is
budgeted for 2012.
Recommendation
Authorize the Purchase of Services Agreement between the City of Cottage Grove Police
Department and Youth Service Bureau, Inc. for the calendar year 2012 for the amount of
$7000.00.
DPS12 -003
CITY OF COTTAGE GROVE
DEPARTMENT OF PUBLIC SAFETY
YOUTH SERVICE BUREAU, INC.
PURCHASE OF SERVICE AGREEMENT
The City of Cottage Grove, through its Department of Public Safety, City Hall, 7516 80` St. So.,
Cottage Grove, MN 55016, hereinafter referred to as the "City," and Youth Service Bureau, Inc.,
101 West Pine Street, Stillwater, Minnesota, 55082, hereinafter referred to as the "Contractor,"
enter into this agreement for the period from January 1, 2012, to December 31, 2012.
WHEREAS, the mission of the Cottage Grove Department of Public Safety is to build safer
communities by repairing the harm from, reducing the risk of, and involving the community in the
resolution of juvenile crime;
WHEREAS, the Cottage Grove Department of Public Safety is committed to using community -
based approaches to strengthen individuals, families, and community;
WHEREAS, the Cottage Grove Department of Public Safety has identified the following
outcomes for juvenile diversion and early intervention:
Juvenile offenders will be held accountable for their actions by engaging in activities that
repair the harm done to the victim and community and will participate in programs that
promote an increased understanding of the impact of their offense on victims, communities,
and themselves;
Crime victims will be notified of diversion proceedings; will have opportunities to provide
input; and, if willing, will have the opportunity to participate in the process;
Community members will have active and direct involvement in programming;
WHEREAS, the City, pursuant to its goals of providing accountability and the most appropriate
diversion and early intervention available to juvenile offenders, wishes to purchase services for
youth involved in at -risk behavior from the Contractor to support these outcomes;
NOW, THEREFORE, the parties agree as follows:
Contractor's Duties — The Contractor agrees to the provision of the following services:
a. Recruit and support community work - service sites. Supervise and monitor
community work - service clients who are ordered by the court and /or referred by the
City Police Department.
b. Educational and prevention programs, specifically as follows: chemical awareness,
fire awareness, theft awareness, violence awareness, or another approved
alternative. Eligible juveniles include those who are referred by the City Police
Department. The reason for the referral must be behavior or actions that could result
in a police report and a petition for delinquency.
c. Evaluation and counseling. Counseling services include crisis intervention, youth,
and family and group counseling. Referrals will be made for psychological/
psychiatric evaluation and long -term mental health treatment.
d. The City Police Department agrees to provide victims of crimes diverted by local law
enforcement the opportunity for direct or indirect involvement into how the juvenile
should be held accountable, including consideration of the impact of the crime on the
victim and any specific needs for restitution. When necessary, due to the offense,
restitution will be determined and collected.
e. When possible and appropriate, facilitate restorative justice interventions, such as
victim /offender mediation, family group conferencing, and /or community panels, so
that juvenile offenders are held direct accountable to the victim and victimized
community through some form of reparation.
2. Attachments and References —The Contractor agrees to provide the enumerated
services in Exhibit A, which is attached and incorporated herein by reference.
3. Cost and Delivery of Purchased Services — The total amount to be paid to the Contractor
for services purchased under this agreement shall not exceed $7,000. For these
services, the City agrees to make a single annual payment no later than March 15, 2012.
4. Eligibility for Services — A Ramsey or Washington County resident between the ages of
five and eighteen (or older if still in high school), their family members, and the victims of
juvenile crime who are assessed to be appropriate shall be eligible for the services
provided under the terms of this agreement.
5. Evaluation Reporting and Information Requirements — The Contractor agrees to
reasonable evaluations of its programs, employees, and volunteers and make them
available for review by the City Police Department if so requested. The Contractor
agrees to comply with all reporting requirements as assigned by law, rule, or contract by
the State of Minnesota and Washington County. The Contractor further agrees to abide
by all laws and rules regarding confidentiality and data practices. The Contractor agrees
to provide necessary information allowed by law and deemed necessary by the City
Police Department on referred cases.
6. Indemnification — The Contractor agrees to indemnify, defend, and hold harmless the
City, its officers, employees, and agents for all claims arising out of the Contractor's
activities related to the services provided under this agreement up to the liability limits
set forth in Minn. Stat. 466.04. The City will indemnify YSB, Inc., from and against all
liability up to the liability limits set forth in Minn. Stat. 466.04. No other provision of this
agreement shall serve to limit in any way the obligations of the Contractor to indemnify
and defend the City under this clause.
7. Insurance Requirements — The Contractor agrees that in order to protect itself, as well
as the City, from claims arising out of the Contractor's activities under this agreement, it
will at all times during the term of this agreement keep in force policies of insurance
providing the following liabilities: professional liability insurance policy in the minimum
amount of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one
person; One Million Two Hundred Thousand Dollars ($1,200,000) for bodily injury per
occurrence; comprehensive general liability insurance policy in the minimum amount of
Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One
Million Two Hundred Thousand Dollars ($1,200,000) bodily injury per occurrence; One
Million Dollars ($1,000,000) property damage; automobile insurance, including non -
owned and hired autos, in the minimum of Four Hundred Thousand Dollars ($400,000)
bodily injury or death of one person; One Million Two Hundred Thousand Dollars
($1,200,000) bodily injury per occurrence; and One Million Dollars ($1,000,000) property
damage. The Contractor further agrees to maintain Workers' Compensation insurance
in the statutory amounts. Certificates of Insurance showing the coverage listed herein
shall be provided to the City prior to the effective date of this contract.
8. Data Privacy — All data collected, created, received, maintained, or disseminated for any
purpose by the activities of the Contractor because of this agreement is governed by the
Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, as amended, the
Minnesota Rule implementing such Act now in force or as adopted, as well as federal
regulations on data privacy.
9. Record Disclosures /Monitoring — Pursuant to Minn. Stat. 16C.05, Subd. 5, the
Contractor agrees that the City, the State Auditor, or any of their duly authorized
representatives at any time during normal business hours and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit,
excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent
to the accounting practices and procedures of the Contractor and involve transactions
relating to this agreement. The Contractor agrees to maintain these records for a period
of three years from the date of termination of this agreement.
10. Nondiscrimination — During the performance of this agreement, the Contractor agrees to
the following: No person shall, on the grounds of race, color, religion, age, sex,
disability, marital status, public assistance status, criminal record, creed, or national
origin be excluded from full employment rights in, participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any and all applicable federal and
state laws against discrimination.
11. Independent Contractor — Nothing contained in this agreement is intended or should be
construed as creating the relationship of co- partners or joint ventures with the City or the
City Police Department. No tenure or any rights or benefits, including Workers'
Compensation, unemployment insurance, medical care, sick leave, vacation leave,
severance pay, PERA, or other benefits available to City employees shall accrue to the
Contractor or employees of the Contractor performing services under this agreement.
12. Conditions of the Parties' Obligation — This agreement may be canceled by either party
at any time, with or without cause, upon 30 days' notice, in writing, delivered by mail, or
in person. Any alterations, variations, modifications, or waivers of the provisions of this
agreement shall be valid only when they have been reduced to writing, duly signed by
both parties, and attached to the original of this agreement.
13. Compliance With Law — The Contractor shall abide by all federal, state, or local laws,
statutes, ordinances, rules, and regulations now in effect or hereinafter adopted insofar
as they relate to the Contractor's performance of the provisions of this agreement.
14. Firearms — Unless specifically required by the terms of this contract, no provider of
services pursuant to this contract, including, but not limited to, employees, agents, or
subcontractors of the Contractor shall carry or possess a firearm on City
premises. Violation of this provision shall be considered a substantial breach of the
agreement. Violation of this provision is grounds for immediate suspension or
termination of this contract, without notice, pursuant to Section 12.
15. Savings Clause — If any section of this agreement is found to be invalid or not
enforceable, the remainder of the agreement will remain in force and binding.
16. Governing Law — The laws of Minnesota shall govern the interpretation and prosecution
of this agreement.
17. Notices — If any official correspondence concerning this agreement needs to be
communicated to the other party, the following shall be deemed the effective addresses:
As to the City:
As to the Youth Service Bureau:
City of Cottage Grove
7516 80` St. So.
Cottage Grove, MN 55016
Youth Service Bureau, Inc.
101 West Pine Street
Stillwater, MN 55082
IN WITNESS THEREOF, the City and the Contractor have executed this agreement this
of
APPROVED AS TO FORM
2012.
By: By:
City Attorney Mayor, City of Cottage Grove
By:
City Administrator, City of Cottage Grove
By:
Director of Public Safety, City of Cottage Grove
By:
Executive Director, Youth Service Bureau, Inc.
i,
0mproving young lives
Diversion or Community Justice Services
GENERAL ASSESSMENT 1 -2 hours no fee
Client, parent(s), and Youth Service Bureau (YSB) staff participate in a meeting
to determine appropriate services that fit a particular situation. A diversion plan
is designed that may include community work service, awareness classes,
individual /family counseling, AODA assessment/counseling, 90 day no -use-
contract, apology letters, etc.
*General Assessments Typically take place at YSB offices.
VICTIM- OFFENDER SERVICES no fee
YSB staff will assess what restorative justice measures best meet the needs of
the victim and the offender. They may include conferencing, educational
intervention, or restitution services.
*Services generally take place at YSB locations. Exceptions are made to
accommodate victims. Victim - offender services (conference) can also be held
within local schools.
COMMUNITY WORK SERVICE
no fee
YSB accepts referrals for and monitors juvenile community work service hours.
Juveniles are required to sign a behavior contract that is enforced while on the
worksite. Juveniles are also given a time sheet and evaluation that are returned
to YSB on or before deadline. Staff assists in finding work -sites for juveniles, and
periodically throughout the year offer community work crews (work crews are
supervised by YSB staff). Referring party is notified when juvenile has
completed hours.
*Community Work Service intake held at YSB offices. Periodically work crews
are held and supervised by YSB staff in local communities.
revised 2/2012
AWARENESS CLASSES
Bully Awareness Program (BAP) 2.5 hours $55.00 fee
This class helps identify what bullying- behavior really is, the impact it creates on
others and on the bully, and what can be done about it. Practical parenting
information is provided. Parental participation required.
Chemical Awareness Program (CAP) 4 hours $55.00 fee
This class helps youth and their families to gain knowledge of illegal drugs and
consequences of use. The main goals of this class are to help youth make better
decisions regarding chemical usage, and equip parents with drug awareness and
parenting suggestions. Most classes include a guest speaker, which offers real
life insight. Parental participation required.
Fire Awareness Class (FAP) 1.5 hours $55.00 fee
This class emphasizes fire - safety awareness and the impact of fire - starting on
victims. Class content may be tailored to meet the needs of the individual
offender. This class is scheduled as needed and may not be offered every
month. Parental participation required.
Health Awareness Class (HAC) 1.5 hours $30.00 fee
This class addresses the dangers and legal consequences of tobacco use. This
is strictly an educational experience, not a cessation model. However,
information and resources for breaking tobacco habits are made readily
available. Parental participation not required.
Peaceful Alternatives to Conflict (PAC) 4 hours $55.00 fee
This class focuses on anger- awareness and violence. Different forms of violence
are recognized and discussed. Anger triggers and de- escalation skills are
identified. There is a strong emphasis on effective communication. A homework
assignment is given. Parental participation required.
Theft Awareness Program (TAP) 2.5 hours $55.00 fee
This class covers: the devastating financial burden to the community as a result
of theft; possible consequences of theft; also offers individual time to tell stories
and parents the ability to express feelings /frustrations. Although shoplifting is
discussed at great length in this class, theft in general is the main focus.
Decision- making is related to values. Parental participation required.
Teen Intervene 6 hours $80.00 fee
Teen Intervene is an evidence -based harm- reduction model with the goal of
helping a young person reduce their use of chemicals, better preparing them to
ultimately quit their chemical use altogether.
*All class fees are responsibility of juvenile and /or parent(s) of juvenile.
*All classes held at YSB locations. Special exceptions can be made to offer
classes within local schools.
revised 2/2012 2
Counseling Services
YSB offers youth focused family counseling. Sessions work on developing
strategies to resolve immediate and future problems. We build on individual and
family strengths, and coordination of services with others may be very helpful.
Services can include individual, family and group sessions, which typically occur
at a nearby YSB service location or sometimes at school.
YSB accepts most insurance or our services are also available on a sliding -fee
scale basis; we are happy to help determine insurance coverage for families. We
bill $135 /hour our professional counseling services; these services are provided
by experienced and fully licensed, mental health professionals.
revised 2(2012