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Home My WebLink About2012-03-07 PACKET 04.K.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/7/2012 PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider adoption of a resolution approving final payment in the amount of $8,448.79 to Hardrives Inc. for 2010 Final Street Construction Project for Pinecliff 2 nd Addition. STAFF RECOMMENDATION Adoption of a resolution approving final payment in the amount of $8,448.79 to Hardrives Inc. for 2010 Final Street Construction Project for Pinecliff 2 nd Addition. BUDGET IMPLICATION BUDGETED AMOUNT ACTUAL AMOUNT ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED [] PLANNING ❑❑ ❑ ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: David Sanocki, P.E., February 28, 2012 ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Contractors Request for Payment, February 9, 2012 ADMINISTRATORS COMMENTS " " i tltv - Acl m Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER H: \COUNCIL FORMS \COUNCIL 2012 \3 -7 -12 \Council Action Form Final Pay Pinecliff 2nd Streets.doc RESOLUTION NO. 2012- RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $8,448.79 TO HARDRIVES INC. FOR THE 2010 FINAL STREETS CONSTRUCTION PROJECT FOR PINECLIFF 2 nd ADDITION WHEREAS, the City Engineer has certified that work has been satisfactorily completed, and found acceptable. WHEREAS, the total contract amount is $348,841.40 compared to the original contract amount of $364,593.50. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $8,448.79 be paid to Hardrives Inc.for the 2010 Final Streets Construction Project for Pinecliff 2 nd Addition. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk Stantec Consulting Services Inc. 2335 Highway 36 West M St. Paul MN 55113 Tel: (651) 636 -4600 Fax: (651) 636 -1311 Ralftc February 28, 2012 Ms. Jennifer Levitt City of Cottage Grove 8635 West Point Douglas Road South Cottage Grove, Minnesota 55016 Re: 2010 Final Street Construction Project City of Cottage Grove Client Project No.: 09283 Stantec Project No.: 000048 - 09283 -0 Dear Ms. Levitt, Enclosed please find four (4) copies of the 5th and Final Request for Payment for the 2010 Final Street Construction project. The Contractor for this project is Hardrives, Inc. - Rogers office. In addition to the Request for Payment, the Contractor has submitted their IC -134 forms. PROJECT REVIEW This project consists of the construction of the final street section in the Pinecliff 2nd Addition. The project began in the summer of 2010 and was substantially completed in the fall of 2010. Final punch list activities were completed in the summer of 2011. CONSTRUCTION COST OVERVIEW The original contract amount for this project is $364,593.50, and the Final Construction Amount is $348,841.40. The Final Construction Amount for this project was $15,752.10 less than the Original Contract Amount. The total under run amount for the project was due primarily to an under run in salvaging and reinstalling mailboxes, sawing bituminous pavement, bituminous non -wear course, bituminous wear course and seeding /wood fiber blanket. RECOMMENDATION The Contractor, Hardrives, Inc. has satisfactorily completed the Work in accordance with the contract plans and specifications. Therefore, it is recommended that final payment of $8,448.79 be made to the Contractor and the project be accepted by the City of Cottage Grove. After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any questions about this project or require further information please contact me 651 - 604 -4905. Sincerely, p David R. Sanocki, P.E. Enclosures copy: Craig Larson File • 0 Stantec I= RACTOR'S REQUEST FOR PAYMENT 2010 FINAL STREET CONSTRUCTION PROJECT STANTEC PROJECT NO. 000048-09283 -0 CITY PROJECT N0, 09283 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ 0.00 $ 0.00 $ 364,593.50 $ 364,593.50 $ 348,841.40 $ 0.00 $ 348,841.40 $ 0.00 $ 348,841:40 $ 340 $ 0.00 $ 8,448.79 5 AND FINAL Recommended for Approval by: STAN �llct� 7—o /2... A pproved b Sa Aig � — Specified Contract Completion Date: Approved by Owner: CITY OF COTTAGE GROVE Date: Recommended for Approval CITY OF COTTAGE GROVE CityO ngineer Date: 4809283REQ5.dsm No. Item PART 1 - PINECLIFF 2ND: 1 TRAFFIC CONTROL 2 MOBILIZATION 3 SALVAGE AND REINSTALL MAILBOX ASSEMBLY 4 TEMPORARY MAILBOXES 5 REMOVE BITUMINOUS PAVEMENT 6 REMOVE CONCRETE CRUB AND GUTTER 7 REMOVE AND REPLACE 6' CONCRETE SIDEWALK 8 SAWING BITUMINOUS PAVEMENT 9 RECLAIM BITUMINOUS PAVEMENT 10 SUBGRADE PREPARATION 11 HAUL EXCESS RECLAIM MATERAAL OFFSITE(LV) 12 AGGREGATE BASE, CLASS 5 13 8618 CONCRETE CURB AND GUTTER 14 CONCRETE HYDRANT ACCESS PAD 15 CONCRETE PEDESTRIAN CURB RAMP 16 TRUNCATED DOME PANEL 17 6" CONCRETE DRIVEWAY APRON 18 TYPE IV NON- WEARING COURSE MIXTURE 19 TYPE LV WEARING COURSE MIXTURE 20 BITUMINOUS MATERIAL FOR TACK COAT 21 ADJUST VALVE BOX 22 ADJUST CATCH BASIN CASTING 23 ADJUST MANHOLE CASTING 24 PROTECTION OF CATCH BASIN IN STREET 25 EXTEND HYDRANT BARREL 26 BOULEVARD STRIPPING 27 TOPSOIL BORROW 28 SODDING, LAWN TYPE 29 APPLICATION OF WATER FOR TURF ESTABLISHMENT 30 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET, CATEGORY 1 31 SKIDSTEER(BOBCAT) WITH OPERATOR 32 STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR TOTAL PART 1 - PINECLIFF 2ND: TOTAL PART 1 - PINECLIFF 2ND: TOTAL WORK COMPLETED TO DATE $348,841.40 $348,841.40 $348,841.40 4859263REQ5x . Contract Unit Current Quantity Amount Unit Quantity Price Quantity to Date to Date LS 1 2100.00 1 $2,100.00 LS 1 19200.00 1 $19,200.00 EA 10 250.00 4 $1,000.00 EA 57 15.00 57 $855.00 SY 810 2.00 629 629 $1,258.00 LF 20 5.00 $0.00 SF 800 5.00 1062 $5,310.00 LF 1550 3.00 1000 $3,000.00 SY 15410 0.65 14736 $9,578.40 SY 12080 1.00 12000 $12,000.00 CY 1100 7.00 720 $5,040.00 TN 250 1.00 $0.00 LF 7310 8.50 7388 $62,798.00 EA 9 9,00 10 $90.00 SF 570 4.00 628 $2,512.00 SF 80 30.00 88 $2,640.00 SY 970 36.00 981 $35,3316.00 TN 1600 55.40 1546 $85,648.40 IN 1340 55.90 1264 $70,657.60 GAL 600 2.00 400 $800.00 EA 7 200.00 7 $1,400.00 EA 21 100.00 21 $2,100.00 EA 46 400.00 46 $18,400.00 EA 21 90.00 10 $900.00 LF 2 150.00 4 $600.00 HR 29 1.00 29 $29.00 CY 800 1.00 244 1082 $1,082.00 SY 3510 1.50 3018 $4,527.00 MG 20 30.00 $0.00 SY 2880 0.75 $0.00 HR 8 1.00 $0.00 HR 8 1.00 $0.00 $348,841.40 $348,841.40 $348,841.40 4859263REQ5x . PROJECT PAYMENT STATUS OWNER CITY OF COTTAGE GROVE CITY PROJECT NO. 09283 STANTEC PROJECT NO. 000048-09283-0 CONTRACTOR HARDRIVES INC. CHANGE ORDERS No. Date Descri tion Amount Total Change Orders PAYMENT SUMMARY T Pa meet Retaina a Com leted No. 1 07/0112010 From 08/02/10 o 161 519.95 8 501.05 Total Amount Earned 0 2 08/03/2010 0907 10 91 327.11 13 307.74 0 3 09/08/2010 1105 10 72 555.87 17 126.47 E342 0 4 11 06 2010 12 17 10 14 989.68 6 946.79 0 5 AND FINAL 12 18 2010 02 09 12 8 448.79 0 Material on Hand Total Payment to Date $348,841.40 Original Contract 364 593.50 Retaina a Pa No. 5 AND FINAL Chan e Orders Total Amount Earned $348 Revised Contract 364 593.50 4809283REQ5.xlsm