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Home My WebLink About2012-03-21 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/21/12 PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider awarding the contract for the 2012 Joint Street Sweeping to Mike McPhillips, Inc. in the amount of $72.75 per hour. STAFF RECOMMENDATION Adopt the resolution awarding the contract for the 2012 Joint Street Sweeping to Mike McPhillips, Inc. in the amount of $72.75 per hour. BUDGET IMPLICATION $25,000.00 BUDGETED AMOUNT ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY 107._ REVIEWED El El El El El SUPPORTING DOCUMENTS ® MEMO /LETTER: Allan Larson, March 12, 2012 ® RESOLUTION: ❑ ORDINANCE: ACTUAL AMOUNT APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Mike McPhillips Inc, Quote; Allied Blacktop Company, Quote; Pearson Bros. Inc., Quote 3 ADMINISTRATORS COMMENTS 6S Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER H: \COUNCIL FORMS \COUNCIL 2012 \Council 3 -21 -12 \Council Action Form Street Sweeping.doc RESOLUTION NO. 2012- RESOLUTION AWARDING QUOTE FOR THE 2012 JOINT STREET SWEEPING TO MIKE MCPHILLIPS, INC. IN THE AMOUNT OF $72.75 PER HOUR WHEREAS, Plans and specifications were completed according to city standards, and WHEREAS, quotes were requested to provide the necessary work, and WHEREAS, three firms submitted quotes; and WHEREAS, it appears that Mike McPhillips, Inc. is the lowest responsible quoter; and WHEREAS, it is the recommendation of the City Engineer the contract be awarded to Mike McPhillips, Inc. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the quote for the 2012 Joint Street Sweeping be awarded to Mike McPhillips, Inc. in the amount of $72.75 per hour. Passed this 21 day of March, 2012. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Allan Larson Date: 3/12/12 Subject: 2012 Joint- City Wide Street Sweeping -- Quotes BACKGROUND / DISCUSSION: The Cities of Cottage Grove and Newport this year did a Joint -City Wide Street Sweeping Program. Cottage Grove: The City divides its program into three (3) zones. sweepings to its designated disposal site and two sweepings into city trucks. Each zone is assigned two (2) city trucks to haul (2) contracted high dump sweepers to deposit Newport: The City divides its program into two (2) zones. Because the City can only provide a maximum of three (3) dump trucks to this program, only one (1) zone will be completed at a time. There were a total of 3 complete quotes. The following summarizes the results of the quotes received: Approximate Total Contractor Quoted Amount (400 to 490 Hours) Low Mike McPhillips, Inc. $ 72.75/ Hour $ 29,100.00 -- $ 35,647.50 #2 Allied Blacktop Company $ 76.00/ Hour $ 30,400.00 -- $ 37,240.00 #3 Pearson Bros. Inc. $ 76,00/ Hour $ 30,400.00 -- $ 37,240.00 The low quote on the project was Mike Mc Phillips, Inc. at $72.75/ Hour. The 2012 Cottage Grove budget amount was $ 25,000. The 2012 Cottage Grove City Wide Street Sweeping Program estimates 400 to 450 Hours or an estimated cost ranging from $ 29,100.00 to $ 32,737.50. In 2011 approximately 430 hours were utilized. The hourly rate in 2011 was $ 72.00 /hour. The City of Newport Street Sweeping Program estimates 40 Hours or $ 2,910.00 RECOMMENDATION: It is recommended to award the project to the low quote, supplied by Mike Mc Phillips, Inc. for $ 72.75/ Hour. QUOTE 2012 ANNUAL SPRING STREET SWEEPING Please list make and year of your sweepers and the hourly rate. In submitting this quote, it is understood that the city retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the quote in the best interests of the city. Respectfully submitted, Mike McPhillips, Inc. Name (a corporation) (an individual) (a partnership) Title Vice President 825 Concord Street North Street Address South St. Paul, MN 55075 City, State, Zip Code 651 -451 -4030 Telephone Make and Model Year Hourly Rate 1. E1 in 1998 $72-75 2. Elgin Pelican 1998 72-75 3. Elgin Pelican 1998 72 4. Elgin Pelican 1 5. Elgin Pelican 1997 7? 7S 6• El in Pelican Alternates 7. Elgin Pelican 1996 72 7 1 ; 8. E1 in Peli In submitting this quote, it is understood that the city retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the quote in the best interests of the city. Respectfully submitted, Mike McPhillips, Inc. Name (a corporation) (an individual) (a partnership) Title Vice President 825 Concord Street North Street Address South St. Paul, MN 55075 City, State, Zip Code 651 -451 -4030 Telephone QUOTE 2012 ANNUAL SPRING STREET SWEEPING Please list make and year of your sweepers and the hourly rate. In submitting this quote, it is understood that the city retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the quote in the best interests of the city. Respectfully submitted, Mimed Name a c orpor ion (an individual) (a partnership) B PO(:- 41 Title Peffr M e lr�jD l j 7C�f l� )06p6 H 1f!f)(JC r Street Address Male 6 M r % City, State, Zip Code ?u 92- D �� 5 Telephone Make and Model Year Hourly Rate 1. c l e-1V CA^ tq 95 avo3 $ 2. £ 1 ; r. h t „ eAvL ! 885- a "766. 0 3. 9- 7 ( D- 00 4. e- t& CA"n t9 �)03 z6. ®0 5. l:la. P e./;ec tn RS15 2 to, ®O 6. v1 kN ca I 76. Alternates 7. E l - & 1: 8. e-1 d O In submitting this quote, it is understood that the city retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the quote in the best interests of the city. Respectfully submitted, Mimed Name a c orpor ion (an individual) (a partnership) B PO(:- 41 Title Peffr M e lr�jD l j 7C�f l� )06p6 H 1f!f)(JC r Street Address Male 6 M r % City, State, Zip Code ?u 92- D �� 5 Telephone Feb, 27. 2012 12:48PM QUOTE 2012 ANNUAL SPRING STREET SWEEPING Please list make and year of your sweepers and the hourly rate. No. 1327 °. 5/6 Make and Model Year Hourly Rate 1. �'��iw �� $ 6.00 2, 3.n� 4. o, I 5. Fl P �cG� 6.l 1i`r Alternates 7. C(„ Is -c- 199F M In submitting this quote, it is understood that the city retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the quote in the best interests of the city. Respectfully submitted, Name a corporation I an individual) (aa partnership) BY Title QfaS Buhr //a 9 Street Address 1�afie we City; State, Zip Code C'76-3 1- LP GD- 11115 =1011 .