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Home My WebLink About2012-03-21 PACKET 04.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/21/12 PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider purchase of 53,939 pounds of RoadSaver 535MN Crafco Sealant from Brock White. STAFF RECOMMENDATION Staff recommends crack sealant be purchased from Brock White Company at $0.54 per pound, plus sales tax. Brock White submitted the lowest of two quotes received. BUDGET IMPLICATION $23,250.00 $29,1 33.05 Trails /Sealcoat B udget BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® MEMO /LETTER: Les W. Burshten, March 7, 2012 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Quotes from Brock White and Sherwin Industries ADMINISTRATORS COMMENTS l Zia City Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council From: Les W. Burshten, Director of Public Works Date: March 7, 2012 Subject: 2012 Crack Sealing Quotes were received from Brock White and Sherwin Industries to provide crack sealant in 2012. Company Per Pound Price Brock White $.54 Sherwin Ind ustries $.6125 Recommendation Award the quote to Brock White to provide 53,939 pounds of Crafco Roadsaver 535MN at $.54 per pound. It should be noted that additional quantities are being purchased for joint crack seal projects with the Cities of St. Paul Park, Newport and Denmark Township. Quote valid through _ 30 Days for delivery prior to 535MN Taxes: Sales Tax or other taxes are not included. Delivery: most other terms are noted, all matevial., FOB nearest Bmdr White branch_ Customer to unload. All promises for delivery are estimated as claseN as possible, Best efforts will be made mar w,thin time promised, but we.make no guarantee to do so. Payment Terms: Net SOh pool. Subl w, approval of the Brock White s Credit Depattmenl Brock White is a material supplier, not a subcontractor, we oil not accept a contract calling for a retainer. A service charge of 13/2% per month will be fell to all bills not paid In 30 days. This amou n6 to an anneal service charge of 18 %a year. Field Measurement: By others Other Terms: Brock White s standard terms and addition, apply, a cap, of which wilt be dreaded upon request This quote is subject to acceptance within 30 days, unless otherwise noted on the quote.. Non -Stock /Special Orders: Accepted wifL the understanding that cancellation cannot be made after me order has been placed excess material or material ordered by mistake may not be returned. Please Fermat our return policy `.or additional information. Damn Nystrom Accepted: Date: Brock White Company 03/05/12 Date: Thank you for your business! For questions contact Darrin Nystrom 651- 398 -1740 St. Paul Eagan Elk River Duluth Brainerd Rochester St. Cloud i 'l e- ! 5 F I ,4 651 -0450 6516865636 113111 -2W< Its l2s 2:31 218 nsills 507282 -2021 Its 25] 3010 Bismarck Minot Fargo Sioux Falls Wausau Appleton Green Say d .y. 10/2223010 onessnsos 1m- 2825255 If, "Iill, 7. sat 7551 lose 71a s2o11'an3e Date March 5.2012 Quotation /Order Acknowledgement BW Sales Rep Darrin Nystrom Custome City of Cottage Grove Project Crafco 535 Roadsaver Na me Gary Orloff Name Ad dress Address Cit Cottage Grove State MN Zip City State Zip Ph Fax Phone Fax Quote valid through _ 30 Days for delivery prior to 535MN Taxes: Sales Tax or other taxes are not included. Delivery: most other terms are noted, all matevial., FOB nearest Bmdr White branch_ Customer to unload. All promises for delivery are estimated as claseN as possible, Best efforts will be made mar w,thin time promised, but we.make no guarantee to do so. Payment Terms: Net SOh pool. Subl w, approval of the Brock White s Credit Depattmenl Brock White is a material supplier, not a subcontractor, we oil not accept a contract calling for a retainer. A service charge of 13/2% per month will be fell to all bills not paid In 30 days. This amou n6 to an anneal service charge of 18 %a year. Field Measurement: By others Other Terms: Brock White s standard terms and addition, apply, a cap, of which wilt be dreaded upon request This quote is subject to acceptance within 30 days, unless otherwise noted on the quote.. Non -Stock /Special Orders: Accepted wifL the understanding that cancellation cannot be made after me order has been placed excess material or material ordered by mistake may not be returned. Please Fermat our return policy `.or additional information. Damn Nystrom Accepted: Date: Brock White Company 03/05/12 Date: Thank you for your business! For questions contact Darrin Nystrom 651- 398 -1740 03/06/2012 11:42 4142810691 SHERWIN INDUSTRIES PAGE 01 QUOTATION Sherwin Industries, Inc. Date: March 5 2012 2129 West Morgan Avenue Estimate good for 30 days from the Milwaukee, WI 53221 date shown above. Phone: 414- 281 -6400 800 - 525 -8876 Fax 414- 281 -6400 Submitted by: Randy S. Jackson E -Mail riackson a sherwinindnstries.com Website: www.sherwinindustries.com/ TO: Mr. Gary Orloff City of Cottajze Grove Cottage Grove, MN 651458 -6080 Part Number Description Unit of Measure Estimated - Quantity Unit Price Extended Price 34535 Crafco Roadsaver 535 Lbs. 54,000 $0.6125 $33,075.00 TOTAL PRICE: SEE ABOVE ESTIMATED SHIPPING Included TOTAL ESTIMATE SEE ABOVE Received Time Mar. 5, 2012 11:38AM No. 1411