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Home My WebLink About2012-04-04 PACKET 04.I.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 4/4/12 PREPARED BY Engineering Department Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR ��, �K �KK FK UK K��xxxxx KKK��Kx�,�;�xxxxxxxx,.K�s� COUNCIL ACTION REQUEST Consider awarding the City Wide Street Striping Project to the lowest accepted quote, supplied by AAA Striping Service, Co. for $42,742.40. STAFF RECOMMENDATION Award the City Wide Street Striping Project to the lowest accepted quote, supplied by AAA Striping Service, Co. for $42,742.40. BUDGET IMPLICATION $35,000.00 BUDGETED AMOUNT $42,742.40 $3 7,295.91 (CG Porti ACTUAL AMOUNT ADVISORY COMMISSION ACTION DATE REVIEWED ❑ PLANNING ❑ ❑ PUBLIC SAFETY ❑ ❑ PUBLIC WORKS ❑ ❑ PARKS AND RECREATION ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: Allan Larson, March 28, 2012 ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ OTHER: Quote, Traffic Marking Service, Inc.; Quote, AAA Striping Service Co. ADMINISTRATORS COMMENTS `o A a. a City Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER H: \COUNCIL FORMS \COUNCIL 2012 \Council 4 -4 -12 \Council Action Form Street Striping.doc RESOLUTION NO. 2012- RESOLUTION AWARDING QUOTE FOR 2012 JOINT CITY STREET STRIPING TO AAA STRIPING SERVICE CO. IN THE AMOUNT OF $42,742.40. WHEREAS, Plans and specifications were completed according to City standards, and WHEREAS, quotes were requested to provide the necessary work, and WHEREAS, two firms submitted quotes, and WHEREAS, it appears that AAA Striping Service Co. is the lowest responsible quote, and WHEREAS, it is the recommendation of the City Engineer the contract be awarded to AAA Striping Service Co. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the quote for the 2012 Joint City Street Striping be awarded to AAA Striping Service Co. in the amount of $42,742.40. Passed this 4 day of April, 2012. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Allan Larson Date: 3/28/12 Subject: 2012 Joint- City Wide Street Striping -- Quotes BACKGROUND / DISCUSSION: The City of Cottage Grove extended an invitation to the Cities of St. Paul Park, Newport and Denmark Township to provide for joint purchasing for such things as seal coating, crack sealing, street sweeping, and striping. St. Paul Park and Denmark Township desired to participate in street striping. The street striping program is a contracted service that Cottage Grove will be administrating and coordinating for St. Paul Park and Denmark Township. There were a total of 2 quotes. The following summarizes the results of the quotes received: Contractor Quoted Amount Low AAA Striping Service, Co. $ 42,742.40 #2 Traffic Marking Services, Inc. $ 57,759.28 The lowest accepted quote on the project will be AAA Striping Service, Co. at $ 42,742.40. The 2012 Cottage Grove budget amount was $ 35,000.00 The 2012 Cottage Grove - City Wide Street Striping Program estimates 642,716 LF for an estimated cost of $ 37,295.91 Denmark Township — City Wide Street Sweeping Program estimates 5,160 LF or $ 299.43 The City of St Paul Park — City Wide Street Sweeping Program estimates 88,700 LF or $ 5,147.14 FET9941 u FAN17 5 ROM It is recommended to award the project to the lowest accepted quote, supplied by AAA Striping Service, Co. for $ 42,742.40. MRR- 23- 2012(FRf) 12:15 Traffic Marking Service (FRX)3209630266 P.002/003 city of Cotta e Grove ' • W ' 1 ... Y F tme TO: Potential Quoters DATE; 3/2/2012 RE: 2012 City Wide Striping Program The Cities of Cottage Grove, Denmark Twp. and St. Paul Park are seeking quotes from one contractor for the 2012 City Wide Street Striping Program of their Cities. The Cities would like to have the striping completed by June 29. The City of Cottage Grove would like to have the striping completed In two (2) phases by June 28 and August 13. Phase 1 (June) will complete the Majority of the streets within the city; Phase 2 (August) will complete the roadways that were seal coated this year. Specifications: Paint material MnDot Spec 02582 Thickness of paint applied 15 mil Latex Paint (wet thickness) Width of line required 4" solid and skip Skip line 4" width@ 10'line x 40' gap ratio Double yellow 4" width w/ 6" spacing Paint reflection Applied rate 8 Ibs /gallon (drop on beads) Typically the City has provided a full -time employee to spend the day with the contractor during the striping process. This employee will ride in the striping truck to coordinate the areas throughout the city that needs to be striped. PHASE -1 Cotta a Grove Non -Seal Coat Area, Denmark Two. and St. Paul Park Items Unit Quantity Unit Price Total Yellow Skip (A) LF 22,844 $ — $ I T6 4 Yellow Solid (B) LF 10,980 $ $ Loa o Double Yellow (C) LF 213,234 $ It $j 7 Centerline, & Left Turn Lanes F LF 49,470 $ UGg� $ dl White Skip (D) I LF 27,665 $ 1 0 Received Time Mar. 23. 2012 1:31PM No. 1777 MRR- 23- 2012(FRI) 12:16 Traffic Marking Service (FRX)3209630266 P.0031003 White Solid (E) LF 226,052 $ Ob $ /3 ba Yellow Skip (A) Total LF 550,245 $ $ Yellow Solid (B) LF 0 Total Phase -1 1 $ 4 43 7 90 PHASE -2 Cottage Grove Seal Coat Area Items Unit Quantity Unit Price Total Yellow Skip (A) LF 11,209 $ $ Yellow Solid (B) LF 0 $ 0 5 "' $ vv Double Yellow (C) LF 71,140 $ 1 $ 0 Centerline, & Left Turn Lanes F LF 2,604 $ , $ White Skip (D) LF 0 $ 06 $ 66 White Solid (E) LF 101,740 $ $ Total LF 188,593 Total Phase - 2 $ GRAND TOTAL $ S 7 1 7 a Please include all tax, mobilization, traffic control and all incidentals into the above line items. Return quotes by 3:00 P.M. March 23, 2012 to. 2012 City Wide Street Striping Program Cottage. Grove Public Works 8635 West Point Douglas Rd. Cottage Grove, MN, 55016 Attn: Les Burshten, Public Works Director Fax: (651) 458-6080 If you have any questions please give me (Allan Larson) a call at (651)458 -2899. ane Goerin� ati ns Mgr. Traffic Marking Service, Inc. 621 Di°itision St. E. Maple Lake, MN 55358 Received Time Mar.23. 2012 1:31PM No, 1711 Date PH: 320 - 963 -1484 PAXt320- 963 -0266 DATE: 3/2/2012 RE: 2012 City Wide Striping Program The Cities of Cottage Grove, Denmark Twp. and St. Paul Park are seeking quotes from one contractor for the 2012 City Wide Street Striping Program of their Cities. The Cities would like to have the striping completed by June 29. The City of Cottage Grove would like to have the striping completed in two (2) phases by June 29 and August 13. Phase 9 (June) will complete the Majority of the streets within the city; Phase 2 (August) will complete the roadways that were seal coated this year. Specifications: Paint material MnDot Spec #2582 Thickness of paint applied 15 mil Latex Paint (wet thickness) Width of line required 4" solid and skip Skip line 4" width@ 10'line x 40' gap ratio Double yellow 4" width w/ 6" spacing Paint reflection Applied rate 8 Ibs /gallon (drop on beads) Typically the City has provided a full -time employee to spend the day with the contractor during the striping process. This employee will ride in the striping truck to coordinate the areas throughout the city that needs to be striped. PHA -1 Cot taae Grove Non -Seal Coat Area, Denmark Twp. and St. Paul Park Items Unit Quantity Unit Price Total Yellow Skip (A) LF 22,844 $0.058 $ 1,324.95 Yellow Solid (B) LF 10,980 $0.058 $ 636.84 Double Yellow (C) LF 213,234 $0.058 $12,367.57 Centerline, & Left Turn Lanes F LF 49,470 $0.058 $ 2,869.26 White Skip (D) LF ( 27,665 $0.058 $ 1,604.57 White Solid (E) LF 226,052 $ 0.058 $ 13,111.02 Unit Price Total LF 550,245 Yellow Skip (A) LF 11,209 $ Total Phase - 1 $ 31,914.21 PHASE -2 Cottaae Grove Seal Coat Area items Unit Quantity Unit Price 'Total Yellow Skip (A) LF 11,209 $ 0.058 $ 650.12 Yellow Solid (B) LF 0 $ 0.058 $ 0.00 Double Yellow (C) LF 71,140 $ 0.058 $ 4,126.12 Centerline, & Left Turn Lanes F LF 2,604 $ 0.058 $ 151.03 White Skip (D) LF 0 $ 0.058 $ 0.00 White Solid (E) LF 101,740 $ 0.058 $ 5,900.92 Total LF 186,693 Total Phase - 2 $ 10,828.19 GRAND TOTAL $ 42,742.40 Please include all tax, mobilization, traffic control and all incidentals into the above line items. Return quotes by 3 :00 P.M. March 23, 2012 to: 2012 City Wide Street Striping Program Cottage Grove Public Works 8635 West Point Douglas Rd. Cottage Grove, MN. 55016 Attn: Les Burshten, Public Works Director Fax: (651) 458-6080 If you have any questions please give me (Allan Larson) a call at (651)458 -2899. Submitted by: AAA STRIPING SERVICE CO. 12220 - 43rd Street NE St. Michael MN 55376 763- 428 -4322 763- 428 -8557 fax info @aaastriping.com Dean Erickson, Estimator 2