HomeMy WebLinkAbout2012-05-02 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 5/02/12 A
PREPARED BY Engineering Department Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the bid for the 2012 Joint Seal Coat Program for the Cities of Cottage Grove, St.
Paul Park, Newport and Denmark Township to Pearson Brothers, Inc. in the amount of $493,259.76.
STAFF RECOMMENDATION
Award the bid to Pearson Brothers, Inc. Pearson Brothers, Inc. submitted the lowest of three bids
received.
BUDGET IMPLICATION
$438,200.00
• .0116
$493,259.76
$37 1,614.24 (CG Porti
ACTUAL AMOUNT
ADVISORY COMMISSION ACTION
DATE REVIEWED
❑ PLANNING ❑
❑ PUBLIC SAFETY ❑
❑ PUBLIC WORKS ❑
❑ PARKS AND RECREATION ❑
❑ HUMAN SERVICES /RIGHTS ❑
❑ ECONOMIC DEV. AUTHORITY ❑
❑ ❑
SUPPORTING DOCUMENTS
❑ MEMO /LETTER: Allan Larson, April 20, 2012
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Bid Tabulation Sheet 2012 Joint Seal Coat
ADMINISTRATORS COMMENTS ;, s
City Administrator
APPROVED
DENIED
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
CADocuments and Settings \nbelscamper \Local Settings \Temporary Internet Files \Content.Outlook\OFUXMGAF \Council Action Form 2012
Seal Coat Program.doc
City of Cottage Grove
r
TO: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
FROM: Allan Larson, Engineering Technician
DATE: April 20, 2012
SUBJECT: 2012 Joint Seal Coat Program — Bid Award
Background /Discussion
The 2012 Joint Seal Crack Program is a contracted service that Cottage Grove will be
administrating and coordinating for St. Paul Park, Newport, and Denmark Township. The City
of Cottage accepted bids for the 2012 Joint Seal Coat Program. There were a total of 3
complete bids opened on April 19, 2012. Transmitted herewith is a copy of the bids for your
information and file. Copies will be distributed to each bidder.
Contractor Bid Amount
Low Pearson Brothers, Inc. $493,259.76
#2 Allied Blacktop Co. $557,559.85
#3 Astech Corp. $574,471.20
The low bid on the project was Pearson Brothers, Inc. at $493,259.76 and compares favorably
to the Engineers Estimate of $512,372.00.
The 2012 Joint Seal Crack Program by community:
• Cottage Grove - $371,614.24
• St. Paul Park - $21,096.76
• Newport - $57,837.40
• Denmark Township - $42,711.36
The City of Cottage Grove's portion of the bid is $371,614.24 and compares favorably to the
Engineers estimate of $407,000.00.
Recommendation
It is recommended to award the bid to the lowest bidder, Pearson Brothers, Inc., in the amount
of $493,259.76.
BID TABULATION SHEET
2012 JOINT -SEAL COAT PROGRAM
Pearson Bros. Inc.
Allied Blacktop Inc.
Astech Corp.
COTTAGE GROVE
Contract Item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Emulsified Asphalt
105,767
$ 3.12
$ 329,993.04
$ 3.15
$ 333,166.05
$
2.50
$
264,417.50
Cationic CRS -2
Latex Modified
9,503
$ 140
$ 32,31020
$ 4.10
$ 38,962.30
$
2.90
$
27,55810
Cationic CRS -2 L.M
FA -2 Aggergate
5,288
$ 1.00
$ 5,288.00
$ 7.00
$ 37,01600
$
23.00
$
121.624.00
1/8" Chip Aggergate
523
$ 1.00
$ 52100
$ 700
$ 3,661 00
$
35.00
$
18,305.00
Screening Aggregate
3500
$ 100
$ 3,500.00
$ 4.50
$ 15,750.00
$
3.25
$
11,375.00
$ 371,614.24
$ 428,555.35
$
443,280.20
Pearson
Bros. Inc.
Adlied Blacktop.
Inc.
Astech
Corp.
St. Paul Park
Contract Item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit
Cost
Total Cost
Emulsified Asphalt
6,673
$ 3.12
$ 20,819.76
S 3.30
$ 22,020.90
$
2.W
$
16,682.50
Cationic CRS -2
FA -2 Aggergate
277
$ 1.00
$ 27700
$ 10.00
$ 2,770.00
$
23.00
$
6,371,00
$ 21,096.76
$ 24,790.90
$
23,053.50
Pearson
Bros. Inc.
Allied Blacktop
Inc.
Astech Corp.
NEWPORT
Contract Item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit
Cost
Total Cost
Emulsified Asphalt
18,245
$ 3.12
$ 56,924.40
$ SAS
$ 57,471.75
$
2.50
$
45,612.50
Cationic CRS -2
FA -2 Aggergate
913
$ 1,00
$ 913.00
$ 4.95
$ 4,519,35
$
23.00
$
20,999.00
$ 57,837.40
$ 61,991.10
$
66,611.50
Pearson
Bros. Inc.
Allied Blacktop. Inc.
Astech
Corp.
DENMARK TOWNSHIP
Contract Item
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit
Cost
Total Cost
Emulsified Asphalt
6,978
$ 3.12
$ 21,771.36
$ 125
$ 22,678.50
$
2.50
$
17,445.00
Cationic CRS -2
1/8" Dresser Trap Rock
349
$ 6000
$ 20,940.00
$ 56,00
$ 19,544.00
$
69.00
$
24,081.00
$ 42,711.36
$ 42,222.50
$
41,526.00
GRAND TOTAL
$ 493,259.76
$ 557,559.85
$
574,471.20
RESOLUTION NO. 2012-
RESOLUTION AWARDING BID FOR THE 2012 JOINT SEAL COAT
PROGRAM TO PEARSON BROTHERS, INC. IN THE AMOUNT OF
$493,259.76.
WHEREAS, Plans and specifications were completed according to City
standards, and
WHEREAS, bids were requested to provide the necessary work, and
WHEREAS, three firms submitted bids, and
WHEREAS, it appears that Pearson Brothers, Inc. is the lowest
responsible bid, and
WHEREAS, it is the recommendation of the City Engineer the contract be
awarded to Pearson Brothers, Inc., and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, the bid for the 2012
Seal Coat Program be awarded to Pearson Brothers, Inc. in the amount of
$493,259.76.
Passed this 2 day of May, 2012.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk