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HomeMy WebLinkAbout2012-05-02 PACKET 04.F.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 5/2/2012 e PREPARED BY Finance Robin Roland 49 ORIGINATING DEPARTMENT DEPARTMENT HEA W W W W W W W W W W W W W ** W ** W * * * * * * * * ** W W W W W W W W W W W W W W W* W* COUNCIL ACTION REQUEST Adopt resolutions declaring costs and calling for public hearing on the West Point Douglas Road Extension project. STAFF RECOMMENDATION Staff is recommending that the Council adopt the resolution declaring costs and ordering the preparation of the assessment roll for the West Point Douglas Road Extension project, and then adopt the resolution calling for the hearing on the proposed assessment. i1001�r�117_0LM �� r ACTUAL AMOUNT APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ADVISORY COMMISSION ACTION DATE REVIEWED ❑ PLANNING ❑ ❑ PUBLIC SAFETY ❑ ❑ PUBLIC WORKS ❑ ❑ PARKS AND RECREATION ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ Kpiaam:irri Cell zzK1i�•r:IgI�� ® MEMO /LETTER: Roland, Levitt, Peper dated April 25, 2012' ® RESOLUTION: Declares Costs, and Call for Public Hearing ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Feasibility Report ADMINISTRATORS COMMENTS City Administrator z o '7 Date G: \finance\ASSESSMENTS \2012 Assessments \West Point Douglas Road Extension \Council Action Decl cost.doc City of Coftage Grove TO: Honorable Mayor and City Council Ryan Schroeder, City Administrator FROM: Robin Roland, Finance Director Jennifer Levitt, City Engineer Brenda Peper, Assistant Finance Director DATE: April 25, 2012 RE: Declare costs to be assessed for West Point Douglas Road Extension and call for public hearing on June 6, 2012 Introduction On September 1, 2010 the City Council authorized a feasibility report be prepared for the 2011 Pavement Management Area, which included the West Point Douglas Road Extension. The West Point Douglas Road Extension is a project that was constructed under MnDOT State Aid standards. Since this project's standards would be too burdensome and costly to the residential street project (2011 Pavement Management) the project was constructed under a separate contract. The City Council held a workshop session on October 20, 2010 to discuss the various elements of the proposed improvements. Also, onsite meetings were held with Erickson Marine, Gerlach's and Dubois Remodeling to outline the project scope and financial impact of the project. A neighborhood meeting was held on November 9, 2010 at 7:00 p.m. at City Hall in the Council Chambers. The project was awarded on July 6, 2011 to Eureka Construction in the amount of $941,784.40. Construction was delayed in July of 2011 due to the State shut down. The project was not substantially completed in the fall of 2011. Discussion The total estimated project cost for the road work, storm sewer, and signal system was $1,567,900. According to the City's policy, 100% of the total project is assessed against the benefiting properties. Since the street only has parcels on one side of the street, the assessment amount was reduced by 50 %. The total project value that was proposed to be assessed was $581,557.50. Please see the enclosed feasibility for the details on how the proposed assessments were calculated. The City had a special benefits appraisal conducted by BRKW Appraisals, Inc. on four parcels within the project area. The completed special benefits valuation of West Point City Council West Point Douglas Road Extension Declare Costs Page # 2 Douglas Road Extension was dated October 18, 2010. The results of the special benefit valuation indicate that an average increase of 11.275% is realized in special benefit when the road improvement occurs, which ranges from $20,000 to $50,000 in value. Staff recommended capping the assessment at the value indicated in the special benefit appraisal. The following chart shows the proposed value of the assessment, which is indicated as special benefit value, and also shows the comparison of the value indicated in the feasibility report. The feasibility report value was determined using the City's policy as outlined in the IMTF report. Property Feasibility Report Value Special Benefit Value Difference Erickson Marine $212,797.65 $50,000 $162,797.65 Gerlach's $66,830.88 $20,000 $46,830.88 Dubois Remodel $80,791.61 $35,000 $45,791.61 Swenson ( Commercial ) $192,684.42 $46,200 $146,484.42 Swenson Residential $28,452.94 NA NA The Swenson residential parcel contains a zoned portion of the lot as commercial. So the assessment based upon commercial zoning is valued at $11,345.44 per the IMTF policy. The residential portion was proportioned according to equivalent unit of a residential property in the 2011 Pavement Management Area, which was valued at $6,843 /unit. The residential portion was determined to have 2.5 equivalent units for a residential cost of $17,107.50. The total cost of the Swenson residential lot is $28,452.94. The City's practice is to assess for improvement projects once the project is substantially complete which has been interpreted to mean a drivable surface (or the wear course paving is complete). The roadway improvements are now substantially complete. Recap of the project costs and funding: City Council West Point Douglas Road Extension Declare Costs Page # 3 TH 95 TH 95 $56,818.89 $0.00 0% $ - $ - $56,818.89 $0.00 $56,818.89 $0.00 0% $0.00 $0.00 $56,818.89 $0.00 TH 61 TH 61 $72,477.10 $0.00 0% $ $ - $72,477.10 $0.00 $72,477.10 $0.00 0% $0.00 $0.00 $72,477.10 $0.00 Construction Costs $1,617,195.26 $179,652.94 11% $360,668.46 $284,478.63 $792,395.23 $179,652.94 The action requested at this meeting is to adopt the resolutions declaring the costs to be assessed and calling for a public hearing to consider the assessments. Following these actions staff will prepare assessment notices that will be sent to the benefiting property owners, and publish the notice in the newspaper. The assessment notices will show the proposed assessment amounts included in the attached list. Staff Recommendation Staff recommends adoption of the attached resolutions declaring the costs to be assessed and calling for a public hearing on June 6, 2012. Action Requested Adopt a resolution declaring the costs to be assessed and calling for a public hearing to be held on June 6, 2012. Total Contractor Assessed Storm Street Light Other Assessment & Other costs Amount % utility utility City Funds Amount W. Point Douglas Rd Streets $842,752.18 $179,652.94 21% $ - $ - $663,099.24 $179,652.94 Storm Sewer $360,668.46 $0.00 0% $360,668.46 $0.00 $0.00 $0.00 $1,203,420.64 $179,652.94 15 9 /6 $360,668.46 $0.00 $663,099.24 $179,652.94 Signal System Signal System $284478.63 $0.00 0% $ - $284,478.63 $0.00 $0.00 $284,478.63 $0.00 0% $0.00 $284,478.63 $0.00 $0.00 TH 95 TH 95 $56,818.89 $0.00 0% $ - $ - $56,818.89 $0.00 $56,818.89 $0.00 0% $0.00 $0.00 $56,818.89 $0.00 TH 61 TH 61 $72,477.10 $0.00 0% $ $ - $72,477.10 $0.00 $72,477.10 $0.00 0% $0.00 $0.00 $72,477.10 $0.00 Construction Costs $1,617,195.26 $179,652.94 11% $360,668.46 $284,478.63 $792,395.23 $179,652.94 The action requested at this meeting is to adopt the resolutions declaring the costs to be assessed and calling for a public hearing to consider the assessments. Following these actions staff will prepare assessment notices that will be sent to the benefiting property owners, and publish the notice in the newspaper. The assessment notices will show the proposed assessment amounts included in the attached list. Staff Recommendation Staff recommends adoption of the attached resolutions declaring the costs to be assessed and calling for a public hearing on June 6, 2012. Action Requested Adopt a resolution declaring the costs to be assessed and calling for a public hearing to be held on June 6, 2012. RESOLUTION NO. 12- RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE WEST POINT DOUGLAS ROAD EXTENSION PROJECT WHEREAS, contracts were let for the West Point Douglas Road Extension Project and the contract price for such improvements was $941,784.40 with expenses incurred in the construction of improvements and other construction amounting to $675,410.86. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. The net cost of such improvements to be assessed is declared to be $179,652.94. 2. The Finance Director, with the assistance of the City Engineer will calculate the proper amount to be assessed for such improvements against every assessable lot or piece of parcel or land within the district affected without regard to cash valuation as provided by law, and shall file a copy of proposed assessment roll in the City Clerk's office for public inspection. 3. The City Clerk shall, upon completion of such assessment roll, notify the City Council therefore Passed this 2nd day of May, 2012. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk RESOLUTION NO. 12- RESOLUTION CALLING FOR PUBLIC HEARING ON WHEREAS, by Resolution 12- , passed by the City Council on May 2, 2012, the Council directed the Finance Director to prepare the proposed assessment roll for the West Point Douglas Road Extension Project and WHEREAS, the City Clerk has notified the Council that such assessment roll is complete and filed in her office for public inspection. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. A hearing shall be held on the 6th day of June 2012 at 7:30 p.m. to pass upon such proposed assessment roll. 2. The Finance Director is hereby directed to cause a Notice of Hearing on the proposed assessments to be published in the Washington County Bulletin, the official newspaper of the City, at least two (2) weeks prior to the hearing and shall state in the notice the total cost of the improvement and the proposed interest rate of 7 %. The Finance Director shall cause mailed notices to be given to the owner of each parcel described in the assessment roll. Passed this 2nd day of May 2012. Myron Bailey, Mayor ldIRIMIll Caron M. Stransky, City Clerk } } \ \ \ \ \ \ z } . z § y\§ K ■ \ (1) U) )/ no 0(D \ / ° Lr ) /G g) // 2f /( §ƒ ) (\ § /* {) \){ % k ® ~® °2 ° ( L ( �\� \�2�) �) C § z z § 2 K Dj § k \ \\ } \ ) \ \ { S 3!) ( 2 0 z S`\ } \ ( �\ \ L LL. ul : Ln \)/ ■ ]� � )} ( / 3 Ay ay (D & .} - ./ { \2: \ }\ }\ LU ,L � U \ �) / < §[z z )§ /\ R\( \( \ ) } } ) : | \ 2 City Project No. 10 -284 Project No. 000048- 10284 -0 October 2010 2335 Highway 36 W St. Paul, MN 55113 Tel 651 -636 -4600 Fax 651 -636 -1311 www.bonestroo.wm November 3, 2010 ®®ne$tr®® Honorable Mayor and City Council City of Cottage Grove 7516 80th Street South Cottage Grove, MN 55016 Re: West Point Douglas Frontage Road Extension Project Client Project No.: 10 -284 Bonestroo File No.: 000048 - 10284 -0 Honorable Mayor and City Council Members: Enclosed for your review is West Point Douglas Road Extension project Feasibility Report. The project scope includes street reconstruction, street reconstruction, traffic signal and storm sewer improvements along West Point Douglas Drive and the T.H. 61 and T.N. 95 intersection, as identified in this report. This report describes the improvements necessary. Cost estimates for the proposed improvements are presented in the appendices. We would be happy to discuss this report at your convenience. Please contact me at 651- 604 -4917 if you have any questions or concerns. Sincerely, BONESTROO 494 / Mike Boex, PE I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota. */-1 Michael ] oex Date: November 3, 2010 Registration No.: 44576 SECTION TITLE Table of Contents Tableof Contents ................................................................................ ............................... i Introduction....................................................................................... ............................... 2 ExistingConditions ............................................................................... ..............................2 Streets............................................................................................ ............................... 2 Sanitary Sewer and Water Main .......................................................... ..............................3 StormSewer ................................................................................... ............................... 3 T.H. 61 and T.H. 95 Intersection ........................................................ ..............................3 Environmental Analysis ...................................................................... ..............................3 ProposedImprovements ...................................................................... ............................... 3 Interim Improvements By Mn/ DOT ..................................................... ..............................3 Traffic Signal Improvements at the T.H. 61 and T.H. 95 Intersection ...... ..............................4 T.H. 95 Improvements ...................................................................... ..............................4 Other T.H. 61 Improvements .............................................................. ..............................4 CityStreets ...................................................................................... ..............................4 StormWater Drainage ....................................................................... ..............................4 PrivateUtilities ................................................................................ ............................... 5 Right - of - Way and Easements ............................................................ ............................... 5 Permits and Easements ........................................................................ ............................... 5 EstimatedCosts ................................................................................... ..............................5 CostSummary .................................................................................. ..............................5 CostAllocation .................................................................................. ..............................6 Financing........................................................................................ ............................... 8 PublicHearing ..................................................................................... ..............................8 ProjectSchedule ................................................................................. ............................... 8 Conclusions and Recommendations ........................................................ ..............................9 Appendices Appendix A - Figures Appendix B - Cost Estimate Summary City of Cottage Grove, MN Page 1 West Point Douglas Road Extension Project qf Bonestroo 000048- 102840 MANAGEMENT PROJECT Introduction The Pine Coulee and Countrywood residential neighborhoods have been identified as candidates for rehabilitation during the 2011 construction season as a part of the City of Cottage Grove's ongoing roadway rehabilitation program. West Point Douglas Road, located adjacent to the neighborhoods, is also proposed to be reconstructed in 2011. The City applied for, and received, Mn /DOT Cooperative Agreement funding to partially finance the improvements to the roadway. West Point Douglas Road serves as a frontage road to area businesses located along T.H. 61. Key project components include the following: • Extension of West Point Douglas Road to the intersection of Highway 61 with Highway 95, including closure of the existing access to the west of Erickson Marine, construction of a right turn lane off of Highway 61 and storm water improvements. • Signal Revision to accommodate a fourth approach. • Reconstruction of the existing West Point Douglas Road. The current access to West Point Douglas Road from T.H. 61 is located west of the Erickson Marine property. During peak hours of traffic on T.H. 61, the ability for motorists to cross the highway to enter or leave West Point Douglas Road is becoming increasingly more difficult. For this reason, the City analyzed the potential to relocate the access to the signalized intersection of T.H. 95 and T.H. 61. The purpose of this report is to further evaluate the work actually required for this street rehabilitation project, to provide an estimate of cost, and to establish a method of cost allocation or assessment in order to determine the physical and economic feasibility. Existing Conditions West Point Douglas Road parallels T.H. 61 for approximately 0.5 miles in the southeast portion of the City. North of the T.H. 61 access, the roadway serves a residential neighborhood. No improvements are proposed in that area under this project, instead they are to be included within the proposed 2011 Pavement Management Project. South of the T.H. 61 access, the roadway serves as a frontage road for area businesses. The roadway extends approximately 1100 feet south of the access and terminates at a driveway for a residential property. The residential driveway is located approximately 700 feet north of the T.H. 61 and T.H. 95 intersection. Between the driveway and the intersection, the existing terrain includes grassy and wooded areas. Lofton Avenue serves the Countrywood residential development and abuts two commercial properties, Gerlach's and Erickson Marine. The portion of Lofton Avenue that's adjacent to the commercial properties is included in the project area. A soil analysis strategy was prepared that included test holes along the length of the proposed improvement project. The analysis was performed to determine the thickness of the existing street section, and also to determine to soil characteristics in the areas of the proposed roadway extension. This information was ultimately be used to design the recommended pavement section. In the area of the existing roadway, the boring indicated that there was between 2 and 2.25 inches of bituminous pavement over 3.5 to 18 inches of aggregate base course. In the area between the existing roadway and the T.H. 61 and T.H. 95 intersection, slope dressing (topsoil) City of Cottage Grove, MN Page 2 West Point Douglas Road Extension Project JV Bonestroo 000048-10289-0 and gravely clay loam were present above bedrock. The bedrock depth ranged from approximately 5 feet to 10 feet below the surface. SANITARY SEWER AND WATER MAIN There is no public sanitary sewer or watermain within the project limits. The existing drainage system for the West Point Douglas Road in the vicinity of the project area utilizes the adjacent Trunk Highway CT.H.) 61 ditch as a primary means to convey flow northwesterly toward an existing ravine that ultimately discharges to the Mississippi River. The West Point Douglas Road drainage system in the project area includes catch basins at the intersection of West Point Douglas Road and Lofton Avenue that collect flow to this low point and route it into the adjacent T.H. 61 ditch to the north. The existing drainage area to this intersection includes approximately 525 feet of West Point Douglas Road, approximately 300 feet of Lofton Avenue south of West Point Douglas Road, and drainage from the commercial properties on the south side of West Point Douglas Road. The remaining portion of West Point Douglas Road to the project limits drains in the road before discharging into the adjacent T.H. 61 ditch. There is currently no curb and gutter in the project area, rather flows travel along the edge of the road and sheet flow across the road to discharge into the adjacent T.H. 61 ditch. T.H. 61 AND T.H. 95 INTERSECTION The intersection is currently a three - legged intersection with a signal system that controls traffic for northbound T.H. 61, southbound T.H. 61 and T.H. 95. Northbound T.H. 61 consists of two through lanes and a free -right turn lane at the intersection. Southbound T.H. 61 consists of two through lanes and a left turn lane at the intersection. T.H. 95 consists of left and right turn lanes at the intersection. ENVIRONMENTAL ANALYSIS Environmental studies were completed to analyze the potential for contamination along the project corridor. The studies included document research augmented by field surveys. The document research did not indicate any areas of significant concern related to potential contamination. In conjunction with the soil boring analysis, environmental scientists were on -site to review the soils brought to the surface. No evidence of contamination was found after examination of the soils. fit• `� • i ' INTERIM IMPROVEMENTS BY MN /DOT The City has worked closely with Mn /DOT throughout the planning and conceptual design phases of the project. West Point Douglas Road will constitute the fourth leg of the intersection with T.H. 61 and T.H. 95. Both T.H. 61 and T.H. 95 are under the jurisdiction of Mn /DOT. Any improvements, or impacts, on those roadways require Mn/DOTs review and concurrence. The addition of the fourth leg to the intersection required that a left turn lane be constructed for northbound traffic and that a right turn lane be constructed for southbound traffic to enter onto West Point Douglas Road. During the 2010 construction season, Mn/DOT completed a concrete overlay along T.H. 61 in the vicinity of the project corridor. In a coordination effort, the City outlined improvements that City of Cottage Grove, MN Page 3 West Point Douglas Road Extension Project Bonestroo 000095- 10289 -0 would be required along T.H. 61 in relation to the West Point Douglas Road Extension project. As a result, Mn /DOT constructed the required turn lane improvements along T.H. 61 at no cost to the City. TRAFFIC SIGNAL IMPROVEMENTS AT THE T.H. 61 AND T.H. 95 INTERSECTION The current intersection geometry includes a three -leg configuration. West Point Douglas Road will comprise the fourth leg to the intersection. As a result, signal modifications are required to provide a coordinated system for the revised geometrics. The signal system will allow for controlled access onto T.H. 61 from West Point Douglas Road. T.H. 95 IMPROVEMENTS T.H. 95 currently allows for right and left turns at the intersection with T.H. 61. With the addition of West Point Douglas Road as the fourth leg of the intersection, provisions will be made to allow for a through movement. This will require widening along T.N. 95 to accommodate the additional lane. When completed, T.H. 95 traffic will have dedicated left and right turn lanes in addition to the through lane. OTHER T.H. 61 IMPROVEMENTS The existing access to West Point Douglas Road will be closed on the west side of T.H. 61. The access will be physically removed, and the area will be graded as a continuation of the existing roadside ditch. The center median, between northbound and southbound T.H. 61 will remain in- place to allow for southbound traffic to access 61 Marine. The northbound left turn lane at the access will be converted to shoulder. CITY STREETS The existing West Point Douglas Road will be reconstructed from the existing T.H. 61 access to approximately 1100 feet to the southeast. From that location, new construction will occur to allow for the connection at the T.H. 61 and T.H. 95 intersection. The proposed roadway section will include 5- inches of bituminous pavement, 8- inches of Class 5 aggregate base course, and 24- inches of select granular borrow. The roadway will be constructed as an urban section with 12 ft. lanes and 4 ft. shoulders. Approximately 300 feet of Lofton Avenue will be reconstructed to the west of West Point Douglas Road. This will allow for drainage issues to be addressed through the intersection. Access and parking provisions will be made as a portion of the Lofton Avenue improvements. Parking bays will be provided along the east side West Point Douglas Road. The bays are intended to maintain current parking that is occurring in that area. Parking will also be provided along Lofton Avenue south of West Point Douglas Road. Existing accesses will be reconstructed to the right -of -way line. Surmountable curb will be used in areas where existing parking areas are located directly adjacent to the roadways. Barrier curb will be used along the entire east side of West Point Douglas Road to prevent parking in the ditch area between the roadway and T.H. 61. STORM WATER DRAINAGE The proposed drainage system for the West Point Douglas Road improvements will generally maintain the existing drainage patterns. The existing segment of West Point Douglas Road to be reconstructed will continue to drain into the adjacent T.H. 61 ditch. The new portion of West Gty or Cottage Grove, MN Page 4 West Point Douglas Road Extension Project Bonestroo 000048 - 102840 Point Douglas Road, extending southeast and tying into the T.H. 95/T.H. 61 intersection, will drain to a proposed storm water feature that is proposed to include a pre- treatment water quality cell and biofiltration basin to provide water quality treatment. Due to high bedrock elevations in the project area, storm sewer and ponding depths are limited and it does not appear to be feasible to redirect any portion of the existing West Point Douglas Road drainage area into the proposed storm water feature. The drainage area for the new portion of West Point Douglas Road includes primarily only road right -of -way area, as this portion of the road will be raised above existing ground. The proposed road section will be constructed with an urban road section with concrete curb and gutter and catch basins at appropriate locations to provide proper drainage to meet MnDOT catch basin spacing requirements. The proposed storm water feature will provide water quality treatment via a biofiltration basin for the new impervious area, prior to discharging into an adjacent ravine that routes flows to the Mississippi River. Due to the high bedrock elevations in the project area, the storm water feature will be lined to prevent direct contact between the surface water and the fractured bedrock. PRIVATE UTILITIES There is a large Xcel Electric overhead transmission line along the southwest right of way line of Highway 61. There is also a buried US West phone transmission line parallel to the Xcel lines. These lines should not be affected by the road construction. Storm water pond and storm sewer design will be performed to avoid impacts to the private utility lines. RIGHT -OF -WAY AND EASEMENTS The City is leading the efforts to acquire the necessary right - way -way and easements to construct the project. Costs associated with the acquisition process are not included in this report. Permits and Easements This project will require the following permits: Phase II General Storm Water Permit from the MPCA Because Mn /DOT will be providing plan approval, no permits are anticipated for work in the Mn /DOT right -of -way. Estimated Costs [81#14 &11111 r_I:a� Cost estimates for the improvements have been prepared and are included in the Appendix of this report. All costs for items to be constructed are based on anticipated unit prices for the 2011 construction season. All costs include a thirty (30) percent allowance for indirect costs associated with the project (engineering, administrative, financing, and legal) as well as a ten (10) percent contingency. No costs are included for right -of -way or capitalized interest during the construction period or before assessments are levied. An overall summary of the estimated cost is shown below: City of Cottage Grove, AN Page 5 West Point Douglas Road Extension Project , Bonestroo 000048-10289 -0 Estimated Cost Summary No. Description Estimated Project Cost I West Point Douglas Road $1 2 T.H. 95 T.H. 61 $49 3 Traffic Signal Related $390,000 Pine Coulee/CountnLNood Total Estimated Project Cost: $1,567 COST ALLOCATION The City was awarded Cooperative Agreement funding for the project. Because the improvements provide benefit the trunk highway system, Mn /DOT has agreed to pay for $550,000 of the construction costs and $44,000 of the construction administration costs. Assessments for this project will be based upon the "Infrastructure Maintenance Task Force Special Assessment Policy For Public Improvements," dated September 30, 2005. No costs are included for work on T.H. 95, T.H. 61 or the traffic signal in relation to the assessment analysis. Those costs will be financed using Mn /DOT Cooperative Agreement funding. Guidelines related to Commercial / Industrial Land Use were utilized in determining the assessment amounts for the commercial properties. The project costs were generally apportioned based on both front footage abutting the project and area of the commercially zoned properties. Since Commercial / Industrial property only abuts one side of the road, with MnDOT right -of -way abutting the other side, half of the West Point Douglas Road improvement costs were used as a basis for asessment. Parcel #3602721440013 has one property that is zoned both rural residential and commercial. The assessment amount for the commercial portion of the property was calculated per the City's Assessment policy as it applies to Commercial / Industrial Land Use. The rural residential portion of the property was calculated as follows: Per City Project 10 -289, the proposed assessed cost for each rural residential unit has been determined to be the following: Residential Analysis Parcel ID 3602721440013 has been determined to be approximately 2.5 equivalent units. Therefore, the assessed amount would be $6,843 /unit x 2.5 units = $17,107.50 City of Cottage Grove, MN Page 6 West Point Douglas Road Extension Project Bonestroo 000048- 10289 -0 Assessable Assessed Location Amount (45% Assessed Cost Per Unit Units of Total Pine Coulee/CountnLNood 87 $595,350 $6,843 Parcel ID 3602721440013 has been determined to be approximately 2.5 equivalent units. Therefore, the assessed amount would be $6,843 /unit x 2.5 units = $17,107.50 City of Cottage Grove, MN Page 6 West Point Douglas Road Extension Project Bonestroo 000048- 10289 -0 Project Share to be Assessed No. Description Estimated Project Cost Assessed Project Cost Half of Road 1 West Point Douglas Road $1 $564,450 Frontage Analysis Area Analysis Property Front Percent 1/3 of Apportioned (Sq.Ft) Percent Assessed Apportioned Property Footage of Total Project Share 3602721420021 (Lineal Feet) Costs Erickson Marine Inc. 848.46 38.90% $188,150.00 $73,190.35 3602721420021 Dubois Remodelling Depot, LLC 406.53 18.64% $188,150.00 $35,071.16 360 ach's 0007 Dubois Remodelling Depot, LLC 153.25 7.02% $188,150.00 $13,208.13 3602721440005 Swenson 733.33 33.61% $188,150.00 $63,237.22 3602721440014 9,488 2.10% $376,300.00 $7,902.30 Swenson 40.01 1.83% $188,150.00 $3,443.14' 3602721440013 Total 2,181.58 100.00% $188,150.00 Area Analysis Property Area Percent 2/3 of Assessed Apportioned (Sq.Ft) of Total Project Costs Share Erickson Marine Inc. 166,871 37.10% $376,300.00 $139,607.30 3602721420021 Gerlach's 37,962 844% $376,300.00 $31,759.72 3602721440007 Dubois Remodelling Depot, LLC 80,778 17.96% $376,300.00 $67,58148 3602721440005 Swenson 154,738 34.40% $376,300.00 $129,447.20 3602721440014 Swenson 3602721440013 9,488 2.10% $376,300.00 $7,902.30 Total 449,837 100.00% $376,300.00 City of Cottage Grove, MN Page 7 West Point Douglas Road Extension Project . Bonestroo 000048-10289-0 Assessment Summary Property Frontage Area Residential Total Amount Amount Amount Amount Erickson Marine Inc. $73,190.35 $139,607.30 $0.00 $212,797.65 3602721420021 Gerlach's $35,071.16 $31,759.72 $0.00 $66,830.88 3602721440007 Dubois Remodelling Depot, $13,208.13 $67,583.48 $0.00 $80,791.61 LLC 3602721440005 Swenson $63,237.22 $129,447.20 $0.00 $192,684.42 3602721440014 Swenson $3,443.14 $7,902.30 $17,107.50 $28,452.94 3602721440013 Total $188,150.00 $376,300.00 $17,107.50 $581,557.50 FINANCING Assessments are proposed to be levied based on the City's current assessment policy. The remainder of the project would be financed through MnDOT Cooperative Agreement funds and z combination of City funds such as the General Tax Levy and Enterprise funds. Storm sewer improvements will be financed through the storm water utility fund and the Signal improvements will be financed through the City street light utility. Because the properties within the Pavement Management project benefit from the proposed improvements, and the project will be partially funded through assessment, it will be necessary for the City to hold a public improvement hearing to receive comment on the proposed project and to determine the further action to be taken. Project Schedule Below is the proposed schedule assuming a 2011 construction season: 09/01/2010 • 11/03/2010 • 11/09/2010 • 12/01/2010 • 03/02/2010 04/07/2011 04/20/2011 • May 2011 • August 2011 • August 2011 • September 2011 Council Orders Feasibility Report Council Receives and Approves Feasibility Report Council Sets a Public Improvement Hearing Date Hold Neighborhood Meeting Council Holds Public Improvement Hearing Council Orders the preparation of the Plans and Specifications Council approves the Plans and Specifications and sets Bid Date Project Bid Date Contract Award Begin Construction Complete Construction Council sets Assessment Hearing date Council holds Assessment Hearing City of Cottage Grove, PIN Page 8 West Point Douglas Road Extension Project Bonestroo 000048- 10289 -0 Conclusions and Recommendations It is recommended that this report be used as a guide for the layout, design, and cost allocation for the public improvements. It is further recommended that the owners of properties within the project limits be notified of the proposed improvements in order to provide comment. The project is financially feasible, with funding sources identified from MnDOT, the City, as well as the benefited properties adjacent to the project. Financial responsibilities have been determined based on estimated project costs as well as adopted City policy. From an engineering standpoint, this project is feasible, necessary, and cost effective. City of Cottage Grove, MN Page 9 West Point Douglas Road Extension Project Bonestroo 000048-10289-0 0 0 0 w U s, CT. SO. 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