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Home My WebLink About2012-05-02 PACKET 04.G.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 5/2/2012 PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider approval for the purchase of: (2) Toro GroundsMaster 7210 D Mowers from MTI Distributing for a total price of $40,766.82, (1) John Deere 997 Commercial L.C. Diesel Max - Frame Z -Trak Mower from John Deere Company for a total price of $16,532.81 and (1) John Deere 14- Bushel, 3 -Bag Material Collection System for the 997 w /60" Deck from Frontier Ag & Turf for a total purchase price of $4,085.83. Combined total of above purchases is $61,385.46. STAFF RECOMMENDATION Approve the purchase of (2) Toro GroundsMaster 7210 D Mowers from MTI Distributing for a total price of $40,766.82, (1) John Deere 997 Commercial L.C. Diesel Max -Frame Z -Trak Mower from John Deere Company for a total price of $16,532.81 and (1) John Deere 14- Bushel, 3 -Bag Material Collection System for the 997 w /60" Deck from Frontier Ag & Turf for a total purchase price of $4,085.83. Combined total for above purchases is $61,385.46. BUDGET IMPLICATION: $77,000.00 $61,385.46 Equipment Replacement BUDGETED AMOUNT ACTUALAMOUNT FUNDING SOURCE SUPPORTING DOCUMENTS X MEMO /LETTER: Harold J. Taylor, Jr., April 27, 2012 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: Quotations from MTI Distributing, John Deere Company and Frontier Ag & Turf ADMINISTRATORS COMMENTS PF ! 7 Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER HAFORMS \Mower Purchase - Council Action Form for May 2, 2012.doc • To: Les W. Burshten, Director of Public Works From: Harold J. Taylor Jr., Public Works Supervis ;" Date: April 27, 2012 Subject: 2012 Equipment Purchase Included in the authorized 2012 Equipment/Vehicle Replacement Schedule is the replacement of Unit 31- 8510 -03,a 6 -foot rotary mower for the Streets Maintenance Division, (budgeted amount is $22 Also included are the replacements of Unit 41- 8501 -89, a 48 -inch mower (budgeted amount $16,000.00) and Unit 41- 8505 -03, a 5 -foot mower (budgeted amount $17,000.00) for the Parks Division and finally Unit 70- 8507 -03, a 6 -foot mower (budgeted amount $22,000.00) for the Utilities Division. Available funds for the purchase of the replacement mowers total $77,000.00. After discussion with staff, it was agreed upon to purchase the following mowers to replace Units 31- 8510 -03 and Unit 70- 8507 -03 through the National IPA Price and MTI Distributing, Inc. Brooklyn Center, MN. The following quote is attached: MT1 DISTRIBUTING, Brooklyn Center, MN (2) Two Toro GroundsMaster 7210 -D, 72 -inch base Mowers: $ 38,144.40 Tax 2.622.42 Total: $40,766.82 Staff was also in agreement to purchase the following mower to replace Unit 41- 8501 -89 through the 2012 State Contract Pricing and direct purchase from John Deere Company. Quotation is attached. Attachments are to be purchased from Frontier Ag and Turf„ Hastings, MN. Quotation is attached: JOHN DEERE COMPANY (1) John Deere 997 Commercial L.C. Diesel Max -Frame Z -Trak with 60" side discharge $15,469.30 Tax 1,063.51 Total: $16,532.81 FRONTIER AG & TURF, Hastings, MN (1) John Deere 14- Bushel, 3 -Bag Material Collection System for 997 w 160" Deck $3,823.00 Tax 262.83 Total: $4,085.83 Units 31- 8510 -03, 41- 8501 -89 and 70- 8507 -03 are intended to be traded in and /or sold via eBay. For the present time, Unit 41- 8505 -03 will remain in service pending final evaluation and performance of the John Deere 997 Commercial Z -Trak to determine if a second mower of that make /model will be ultimately purchased. The recommendation is to ask Council approval for the purchase of (2) Toro GroundsMaster 7210 -D, 72 -inch base mowers from MTI Distributing for a total purchase price of $40,766.82, (1) John Deere 997 Commercial L.C. Diesel Max -Frame Z -Trak with 60" discharge directly from John Deere Company for the total purchase price of $16,532.81 and lastly, the attachments for the John Deere 997 Commercial Mower from Frontier Ag and Turf, Hastings, MN for the total price of $4,085.83. Total combined price of all equipment and attachments, including sales tax, is $61,385,46. If all is acceptable, please place this item on the May 2, 2012 Council Agenda for approval. Jim Fohrman City or Cottage Grove 751680th Street South Cottage Grove, MN 55016 651- 491 -8465 L101 t�aic(a Expiration (sate: 5 -3 -12 Quote 10:.T105- 2012 -0403 Qty Model Number Description `National IPA NIPAPrice Price Extension 1 30464 TORO GROUNDSMASPER.7210 D, 35 bhp Kubota Diesel, Zero Turn, 72" Base $18 $18,775,04 I Deck. Mechanical Suspension Seat, Arm Rests, 2 post ROPS 1 30304 72" Guardian Hecycler Completion Kit $297.16 $297.16 $1,311.21 20383:4'. New Toro Equipment includes Two -Year (2) Mamtfacture Warranty Equipment set -up & delivery at no additional charge Quote is valid for 30 days. Thank you for the opportunity to submit this quote. Ifyou have any questions, please da but hesitate In contacting us. Bob Frank, SCPS Outside Sales Representative 866 -314 -572.7 Y ' i mmrf MT] Distributing Inc. :4830 kelia Ave N, Brooklyn Center, MN 55429 Page 1 of 2 Jim Fohrman From: Bruce Speirs [brutes @frontieragturf.com] Sent: Thursday, April 26, 2012 11:33 AM To: Jim Fohrman Subject: Z -TRAK QUOTE Attachments: CCG BAGGER.pdf; CCG997.pdf Jim, Attached is the information that you have requested. The Mower is quoted off of the state contract pricing. If you are going to order this machine, it would be ordered directly from Deere. Let me know how it turns out and I can give your purchasing Dept. instructions on processing the order. The Bagger exceeds non - contract items in price and would have to be ordered directly through Frontier Ag & Turf. I have given you the same discount on this as if it were priced on state contract. Thank you for your considerations, please let me know how to proceed. Bruce Speirs Store Manager/Commercial Sales FrontierAg & Turf 12040 Point Douglas Drive South Hastings, MN 55033 659 -437 -7747 (Office) 651 -319 -2547 (Ceti) This email has been scanned by the Symantec Email Security.cloud service. For more information please visit ltttn fituwl svrnant'eeclo FRONTIER AG & TURF ,E 12040 POINT DOUGLAS DR SOUTH �. HASTINGS, MN 55033 Phone: 651 -437 -7747 J ErRE Fax: 651- 437 -3483 Quote Id: 6564296 Customer Name: City Of Cottage Grove ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NO 27513 Ph: 888-222-7239, Fax: 309-749-2313 FED ID: 36- 2382580; DUNS #: 60- 7690989 Quote Summary Prepared For: Delivering Dealer: Quote ID: 6564296 City Of Cottage Grove FRONTIER AG & TURF Created On: April 12, 2012 8635 W POINT DOUGLAS RD S Last Modified On: April 12, 2012 COTTAGE GROVE, MN 55016 Bruce J Speirs Business: 651-458-2808 12040 POINT DOUGLAS DR Expiration Date: May 11, 2012 SOUTH HASTINGS, MN 55033 Phone: 651- 437 -7747 Mobile: 651 -319 -2547 bruces@frontleragturf.com Equipment Summary Selling Price Qty Extended JOHN DEERE 997 Commercial L. C. $ 15,469.30 X 1 = $ 15,469.30 Diesel Max -Frame Z -Trak with 60 In. Side Discharge 7 -Iron PRO Deck Contract: MN Commercial Mowing Contract Price Effective Date: November 1, 2011 Equipment Total $ 15,469.30 " includes Fees and Non - contract items Quote Summary Equipment Total $ 15,469.30 Trade In SubTotal $ 15,469.30 Total $ 15,469.30 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 15,469.30' Salesperson : X Accepted By : X CONFIDENTIAL FRONTIER AG & TURF 12040 POINT DOUGLAS DR SOUTH HASTINGS, MN 55033 Phone: 651 - 437 -7747 JOHN Dx:"ER Fax;. 651 -437 -3483 Quote Id: 6564736 Customer: City Of Cottage Grove Prepared For: Prepared By: Quote Id: 6564736 City Of Cottage Grove Bruce J Speirs Created On: April 12, 2012 8635 W POINT DOUGLAS RD S 12040 POINT DOUGLAS DR Last Modified On: April 12, 2012 COTTAGE GROVE, MN 55016 SOUTH Expiration Date: May 11, 2012 Business: 651- 458 -2808 HASTINGS, MN 55033 Phone: 651 -437 -7747 Mobile: 651- 319 -2547 bruces(a),frontieraotu rf.com Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 14 BUSHEL 3 BAG MATERIAL COLLECTION SYSTEM FOR 997 W160" DECK $ 3,823.00 $ 3,823.00 X $ 3,823;00 Equipment Total $ 3,823.00 Quote Summary Equipment Total Delivery SubTotal Total Down Payment Rental Applied Balance Due Salesperson : X Accepted By : X CONFIDENTIAL $ 3,823.00 $ 0.00 $ 3,823.00 $ 3,823.00 (0.00) (0.00) $ 3,823.00