HomeMy WebLinkAbout2012-05-16 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING IT #
DATE 5/16/12 #4
PREPARED BY Engineering Department Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the bid for the Belden Rail Crossing to Hardrives, Inc. in the amount of $95,416.80.
STAFF RECOMMENDATION
Award the bid for the Belden Rail Crossing to Hardrives, Inc., who submitted the lowest of three bids
received.
BUDGET IMPLICATION $70,000.00 (Federal Funds)
$25,416.80
(EDA Fund
$95,416.80
BUDGETED AMOUNT
ACTUAL AMOUNT
ADVISORY COMMISSION ACTION
DATE
REVIEWED
APPROVED
DENIED
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❑ PARKS AND RECREATION
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SUPPORTING DOCUMENTS
® MEMO /LETTER: Chad G. Davis, P.E., Stantec Consulting Services, INC., May 10, 2012
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Bid Tabulation Sheet Belden Rail Crossing
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ADMINISTRATORS COMMENTS
s f
City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
COccuments and Settings \nbelscamper \Local SettingsUemporary Internet Files\ Content .Outlook \OFUXMGAF \Council Action Form Belden
Rail Crossing.doc
May 10, 2012
Stantec Consulting Services Inc.
2335 West Highway 36, St. Paul, MN 55113
Honorable Mayor and City Council
City of Cottage Grove
7516 80th Street South
Cottage Grove, MN 55016
Re: Belden Rail Crossing
City Project No. 10 -285
Project No. 193800124
SP 180 - 080 -01. SP 82 -00138
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on May 10, 2012. Transmitted herewith is a copy of the Bid
Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has
been awarded.
There were a total of three Bids. The following summarizes the results of the Bids received:
Contractor
Base Bid
Low Hardrives, Inc.
$95,416.80
#2 North Metro Asphalt & Contracting
$99,201.02
#3 Cobalt Contracting
$108,019.33
The low Bidder on the Project was Hardrives, Inc. with a Total Base Bid Amount of $95,416.80. This exceeds
the $70,000 of federal funding acquired for this work by $25,416.80.
This overage is primarily due to the following three bid items: Mobilization, Traffic Control /Detour, and
Extend 30" Ductile Iron Casing. Due to the size if the job, the number of bids received was lower than
expected. Furthermore, small projects similar to the Belden Rail Crossing can result in a high mobilization
cost if the contractors bidding the work do not have other projects within the city.
If the City Council wishes to award the Project to the low Bidder, then Hardrives, Inc. should be awarded
the Project on the Total Base Bid Amount of $95,416.80. We recommend removing the extension
of the existing casting by change order resulting in a revised contract amount of $81,121.80.
This will reduce the gap in federal funding to $11,121.80.
Should you have any questions, please feel free to contact me at 651- 604 -4913.
Sincerely,
STANNTEC CON�SULTING SERVICES INC.
C Z -k /1 /
Chad G. Davison, P.E.
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RESOLUTION NO. 2012-
RESOLUTION AWARDING BID FOR THE BELDEN RAIL CROSSING TO
HARDRIVES INC. IN THE AMOUNT OF $95,416.80.
WHEREAS, Plans and specifications were completed according to City
standards, and
WHEREAS, bids were requested to provide the necessary work, and
WHEREAS, three firms submitted bids, and
WHEREAS, it appears that Hardrives Inc. is the lowest responsible bid,
and
WHEREAS, it is the recommendation of the City Engineer the contract be
awarded to Hardrives, Inc., and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, the bid for the
Belden Rail Crossing be awarded to Hardrives, Inc. in the amount of $95,416.80.
Passed this16 day of May, 2012.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk