HomeMy WebLinkAbout2012-05-16 PACKET 04.K.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 05/16/12 b
PREPARED BY Public Safety Craig Woolery
ORIGINATING DEPARTMENT STAFF AUTHOR
WW * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ^* * * * * * *
COUNCIL ACTION REQUEST
Pass a motion approving the purchase of three (3) new replacement police squad vehicles and
one (1) unmarked vehicle from Nelson Auto Center in Fergus Falls, for a total purchase price
of $104,809.07 with the remaining $17,990.93 to be allocated for equipment, installation and
setup.
STAFF RECOMMENDATION
Approve the purchase of four (4) new replacement police vehicles from Nelson Auto Center in
Fergus Falls.
Budget Implication: $122,800.00 $122,800.00 0500 -4530
Budgeted Amount Actual Amount Funding Source
SUPPORTING DOCUMENTS
❑ MEMOS: Director of Public Safety Craig Woolery dated May 14, 2012 and Sergeant Jim
Smith dated May 14, 2012
❑ OTHER: Price quote from Nelson Auto Center in Fergus Falls
ADMINISTRATORS COMMENTS
City Administrator Date
***************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
City of Cottage Grove
Public Safety
�Tt
Honorable Mayor, City Council and City Administrator Ryan Schroeder
Director of Public Safety Craig A. Woolery
May 14, 2012
BUDGETED 2012 SQUAD PURCHASES
Included in the 2012 Police Budget is the replacement of three (3) marked police vehicles and
one unmarked vehicle. Nelson Auto Center in Fergus Falls has the State contract for bidding.
Should the Mayor and Council approve the purchase, the Police Department would order three
(3) approved Ford marked squads to replace the highest mileage squads and one (1) unmarked
squad. The 2012 police vehicle replacement schedule budgeted $94,800.00 for purchase and
set up costs of the marked squads and $26,000 plus trade in value estimated at $2,000 for the
unmarked vehicle.
The purchases requested are as follows -
Two (2) Ford Police Interceptor Utility's ($26,933.82 each)
$53,867.64
Replaces two highest mileage cars
One (1) Ford Police Interceptor Sedan ($24,418.61)
$24,418.61
Replaces next highest mileage car
One (1) Ford Police Interceptor Utility ($26,522.82)
$26,522.82
Replaces unmarked Investigations vehicle
$104,809.07
Remaining $17,990.93 will be allocated for equipment, installation and setup.
Recommendation
Approve the budgeted 2012 purchase of three (3) marked police vehicles, and one (1)
unmarked vehicle from Nelson Auto for $104,809.07 and use the remaining $17,990.03 to be
allocated for equipment, installation and setup.
Thank you.
CAW /cce
cc: Captain Rinzel
Sergeant Smith
City of Cottage Grove
PUBLIC SAFETY
To: Captain Greg Rinzel
From: Sergeant Jim Smith
Date: May 14, 2012
Subject: 2012 SQUAD CAR PURCHASE
With Ford Motor Company ending production of the Crown Victory in 2011, we found ourselves
looking at what will was available for Patrol vehicles for the next decade. With direction from
Chief Woolery, I formed a Squad Selection Committee from four police officers and
police officer /paramedics.
Our Squad Selection Committee met on 3 occasions and discussed the new models available
from Ford, Chevrolet and Dodge Police vehicles.
We test drove models and researched various options and packages. `We also spoke with
Police Car set -up companies and asked for input on options for the most cost effective set -up
fees. We furthermore have researched various equipment options for outfitting our choice.
The Squad Selection Committee has recommended the purchase of 2 Ford AWD
Interceptor SUV's and 1 Ford Interceptor Sedan for the Patrol Division. The Committee also
recommended the purchase of an un- marked Ford SUV Interceptor for a replacement
investigations vehicle.
The Committee recommended the purchase of the Ford Products over other manufactures for
the following reasons:
A: Ford offered the only AWD pursuit rated Police Vehicle. A good option to have in Minnesota.
B: Fords new 6 cylinder engine produces more horsepower than our current Crown Victoria V -8
engine, and gets better gas mileage. ( the new Ford SUV advertises 17 MPG city driving, while
the Crown Victoria delivered 14 MPG)
C: The two SUV's will give our Police Officer Paramedics more room for equipment storage
area than a sedan offers.
D: Better resale, the Ford SUV's should hold their value better than a sedan providing a higher
resale value at the end of the vehicles service.
E: Maintenance: The Ford SUV and sedan share the same size tires, brakes and drive train
parts, making them easier for Maintenance and Stocking replacement parts.
All said and done, the Ford packages appeared to be the best value and the best choice as a
Patrol Vehicle for the Cottage Grove Police Department.
Fleet Department 2228 College Way - F0 Box 338 - Fergus Falls, MN 56538-0338
218-998-9866 - 800-477-3013 Ext. 8866 - Fax
218-998-8813 a wwwaielsonferguirfalls,com
VEHICLE QUOTE NUMBER
F CottGr P2M
Sold To: Cotliige Grove. MIN, City of
Date 04!06,
Aotm Sgt, J Sinith
Phone: 851 - 455; - 6018
Address:
FAX:
Cottage Grove, MN
Salesperson: Sue Kaden
Key Cadelgnifion./Door
Stock No. Year M",a Model
New/Used Vehicle M Nurriber
CoqGr P2N 2013 Ford Police nencept(4dr Police Sedan
Nero
Cdor, Black,ltria, dot! /vinyl
Price, o' Vehicle Cofnract 37669
$233 11 61
Options & Extras-
Add for Dept. options per specs
E)el iver)
Subtotai
'r
I
rode - In
Total Cash Price
Your Purchase Order#
Thanks for your business!
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Ship To i t.cssre _nd User Cottage Grove MIN, Citycif
Sgt, J Smith
Police Dept
Cottage Grove, IVIN
$1,0
$1,001,00
$24,4 61
each: $24,418,61
Project # MIN Contract 37669
Phone 651-458-6018
FAX
Signed
Ptirj,Al Nario
CovoligeGr P2 23 04/0912012
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Cus`'rluar Cottage Grove, Mid, City of Nelson Auto Center
lNaff!C,iale) Sgt. i With
Rent Department
Der Police Dept.
PC Box 338
Adunr'-as
Fergus Falls, Mot 56538
-M338
Cottage Grove, Mol
Sue Kaden
Geny Wonner
- 1111
Phone 6514585018
Phony 2180985864
Phony
2185980866
1111.
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Fax: 21&5985813
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Cottage Grove., aild, of
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Police Dept, PO Box 338
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Cottage Grove, MN Sue Kadien
Carry Wormer
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Fleet Department 2228 College Way - Po Box 338 - Fergus Falls, MN 56538-0338
218 - 998.8866. 800-477-3013 Ext. 8866 - Fax 218-998-8813 - www.nelsonfergusfalls.com
VEHICLE QUOTE NUMBER F CottGr K8A
Sold To: Cortege Grove- DIN, City of Dseez 04/10/2012
Avtn Sgt. i Smith Phtnw 6,51-458-6018
Address: FAX:
Cottage Gmve, MIN Shlpsperson': 'Gerry Worn
Key Code Igniflon"Dwor
Stock lid o, "ear Make Model NewlUsed Vehicle ID Number
Col*r K8p- 2013 Ford Police intercept(4dr Ponce Utihty New
Color
Pd if Vehicle Corirr, 37669
Options & F , -- xtras
Add for Dept, options Per specs
Dealer installed options:
Deliven.
Subtotal
Trade rade - In
Total Gish Price
Your Purchase Order#
Thanks for your business I
St ,i p r o , , 1 ercee /End User. Cottage Grove, MN, Citv nf
Sgt. J Snnmur-,
Police Dept,
Cottage Grove, DIN
pimted
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095 3019 82
$1 624,00
$26,933-82
each: $26,933.82
total for 2 $53,867,64
ProjeCt # Contrric! 37669
PtIonc 651-458-0018
FAX:
and
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And ( Name TWoj Sy) J SUM 88.88 Firet Department 8888.
Dep Police Dept, PO Box 336 8.888
Asomm Fergus FTais, MIS 56638-0338
Coatage Grove, WN Sup, Kenton Gerry wbarner 8888
Phone 651-458-0018 Phcdfe� 218-998 Phone: M-998-8866
Fix: Fax:, 218-998-8813 Fax: 218 998 -88 1 3
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Page SWAVal
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davey won& Anoka, Dakota Hennepurn Ramsey
01 Wasnyltorn t"Toomfloor" rnky i t amT6 11"ekloia'F rs"arnAo
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Too! page ' anti 2
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$075 00
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$643 00
58919
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52000
(14 5 Orc ,
$2,93312
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5103 00
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"9. ..„
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$1 0990"'
32 800 W
S I T5 0
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$075 00
J. W
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$643 00
58919
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00850IJ
52000
(14 5 Orc ,
$2,93312
Q 5,&D Kt' A 1 2S 30400'2
j
NW
Fleet Department 2225 College Way - PO Box 338 - Fergus Falls, MN 56538-0339
218-998-8866 - 800-477-3013 Ext. 8866 - Fax 218-998-8813 - www,nelsonfergusfaRs.com
VEHICLE QUOTE NUMBER F Got",Gr K8A Un
Sold To: Cotuage Giove, MN, City of Date: 04,110/2
Attn Sg J Smith Phone: 651-458-60
Address: FAX.
Cottage Grove, AIN Salesperson: Gerry Worner
Key Code I gn doi vDool
StookNo. Year Make Model NewlUsed Vehicle ID Number
CortGr K8A L 201;3 Ford Police Interceplif 4dr PoHce'U'uhly New 0
Color, klaz&
&�LZY -- 6-IZEY
Price of Vehicle C.ontract 3 $25,309,82
options & Extras $1213,00
f
Add for Dole, options per specs $1,193,00
Dealer installed options:
Transit irnp roverneint Vehicle Excise lax
DeHver"
Subtotal
Trade - In
Total Cish Price
Your Purrhase Order #
Than for your business!
'loige Grove, MN City of
Ship I u pssee I End Use at
r (,
Sgt, j Stnith
Police Dept
Cattage Grave, MN
PrInlco
520,00
$26,522,82
ea-h: $26,522,82
Project # Contract 37669
Phone S51-458-5018
FAX
a.nd
CoftakeGr K8A Lin 1'13 04110/2012
�,eoxjcm,Ioj,mxnt oppoti ylAfflrnwiv�, 4CUun FmPVoye/ .
Sw3mv mw Air c micimmmg
art (:f "I'-nJaul Vinyl rr'�rif seat
GBT
Nelson Auto
Center
cuycmc
Collage Grow, MIL CRy of
Doebe carpet Moor covei kid fi;�i mbracv Movi in
("rame i'lle)
syll, J "'.3nuth
Fkyef Deparbrierl
D iZ
'tepee
thme Dei
Pr: Box 338
-- dress
Fergus Falis, WNJ 5653P 0338
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keyed e n, Wori loci 0135X
Cottage Grove, fAN
Sue Kadon
Seery ptkorner
Phonic
d51459-5018
phori 218- 99£, -N64
ishorind: 218199818866
Fad
COA
Pro: 218- 995 -&°613
F airl 218-r9d 8813
entail
mg
sure.fleyar. yrrrudi,com
gerryvea"riec"
Edautriest 34 7669
UNMARKED
L Me 2 Marivol VMHQ VKHe
103
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-iv;5A ;V "A
$25,3N.82 $25,30 9.82
AH /Vhee� ve Pal
re2 4 door M ie'
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GBT
Red v i camirra ir-qiiirc, 52lo9 oilrNl, ke So
it rt
limmin Arvo; mmmy
A 11 i
Doebe carpet Moor covei kid fi;�i mbracv Movi in
LH son klarmo scilagcir buio
of
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Due. zooilarres rrt.� D builds
Ficki Noise Supjprc_sion, scinding New
rayed ahko: ttikc C do Vn) 1284X,
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590
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Doris my i rmir i r camo area Reci=r,
IT
Daytime Dtfi�ng' or
1142
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Reeve e keylegs enty Waytob fare keypad: Win moheyed W me)
Ucensia Plate bralode'' - troat iSta furfadc)
103
irmrt wheat dwe mume a, si all liherd drive
-iv;5A ;V "A
Lonabb gas cip lar Easy l- lost Captors 1 Me! Filier
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ON
Fuui sa.itsiries rer see, ko/SYNC, b 3ld) I
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1 WK
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Too loe votn army l on roof h e 0
91j'
Katy neurrit v:ryi on Mal aiid 2 o Dirt doors
1 9 1 1 I_
"evier ir,,TaVsd pirionping, 26'mde duo pmsmqv,,
PSTRIPF
ioxrliom,ai roeners i-Mr-mar
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Extended marlyrry, f, Ex Gievice Fier) $25("") ri, s5lbt)o crp qk.su'
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520i
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$41 00
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$4 DO
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S31 51
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$210
512 Ou
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ColneG, KBA Un 02 DO ! TO W
1,41s, Nelson Auto
Center
I C&oa ler Coattige. Grove, City at
eirin . Name, Sot. J Sopth Floe ro€:pwrtwient
Deaf Padhe WeSt. PO Box 338
dddre Fergus Falls, TON 56538-Ge38
CordageGrova NIN Sup Kaden
Garry Veormar
r 218-998-8864
ptahile:
2 i 81 q94-886S
F ox Fax: 218- 93 3 —1 13
Fax:
218-998 -r2 813
Rmaj suelktot(ftnag wrain
gerryvcrxr
corn
C'ornptract 37669 US fvlAP\KE D Uno 2 Nlarked Uhirty
Vehicle
Foge ' I'Uwmai
125 768 3;
Addifienal Factory Options:
PWoo; nle di Upgmde phath an sws[ waroat AmAhew w/4 nWo, NAMOW; 1
JIM,
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ti
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It
a' "% -`^ 30
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low
12 TO
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591
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ElM
$242 -
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22R
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Now 2 & VpTgO 0209 LgM SNW AN immac 0 ad deep W
o
I f) Ell ;;
Dx!eo� nkhce interceptor Betias yx unn car
iCID
S'
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9 .=-'
Lack jyjung dl' "or doors, hicawa
521
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52P
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,nirkallo gac ca( for EF a�,f Fiwi capless fiuel ',,RA
"199
i`",
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$82 ur^
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Styp
$ I Oy 011 6
ol i 0 3 1 0
Org #0 No from ontegramd OU ligNs or roulamps
66A
S750 OG
Pkg #22 rwo fe e megrawd LED kgMs m WH low,
662
$34A dc
Pk( SO Fax fKasni r D5 l t, hack ar owth' & "';"' , t pale brnzo;r
35C
1075 01)
Pw 424 Avoki- PCITAR c art, sky owner wnmg vw ,pw-,
67G
11 DO 50
PXg #25 Nheren Ce .ontsofler, relay , ,enter )a-wo , ow 421 24
271 i
$200C Dit
Deader Installed Horns
f5emer rVAMOd Keypad wyear mWy Mom hue W5 ar Of remote Yw
PAJO
SqT N"
Dwilrd nsixWed key oltry (aw %ofth say keyedahire sue)
K LES
S29� 00
Defile r mdaMd re" ors dfdt anq lokers, anu y lavaR 'oc�rmred akkO;I
RTRU
Dealt nstailk v l wrap orr 4 dome for brw , tons
v ' v HAP4
o'jyi, D. i
Da mm WVM&d vm1swap an 2 hJest dows forfso One
VVVAP
C23''- .)r,
DeW natmied wql rvias cm 4 doors & roaf & two ione,
10PAPAR
S541, N"
Doplor jnecflod Z' eAskyl hMA ✓4 woe Rd nannss
sQb Od
Doala,f rzollre'd ij njng troarjo, cracio,
s6co"r-M
Polk e "phi opronsavallplie - oh!! Monts "S'soma suthjed arD tni"'Ie i n"aodse - 1091
Pjwn Fd.irnper', Sszx NO 400� rwidir'd
P34010
S543 OR
Selma 1 !IVSRP rail„ on wincesssed gLw fmN slower Wensone
$N9 of)
Monis rw a arro 'eccxrsrnd gtLn , n- eix/lowe wdenworo
8 1, 3 0 U
sts"I'a E�"vs osar Cargo Partmon
".�681
FaAer, Soma Oq2w"eO*aKQhst 2r RaTyMo
11 LAW
550 m)
ANQ&n syrowri tun - rv!i 1 kqts jp �,00nlmch
Al , ,RM
f" 0 OF
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AQ
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rarrn:Ao ehay wyfob "so"
1 APPOWD 70
S85 Go
Pacwr "pr-owman VAKre Ekove Tax on wry
TN
$20 VC'
aeovery olthin ponok D;.Ikuta I lrrn',!pW iyarroa2y
it VWhOglIon narkal vAnks woompt
Optnw) -,a pick up Cal I n Fergus Fars, ✓IN
;S4 . `ft))
'./tai pages 1 and 2
$2602282
con"oW K&A in 11 04NOMOY"