HomeMy WebLinkAbout2012-06-06 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 6/06/12
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the bid for the City of Cottage Grove Metropolitan Area Fiber Network
Expansion to Michels Corporation in the amount of $158,721.24.
STAFF RECOMMENDATION
Award the bid for the City of Cottage Grove Metropolitan Area Fiber Network Expansion to
Michels Corporation in the amount of $158,721.24.
BUDGET IMPLICATION $200,000.00
BUDGETED AMOUNT
ADVISORY COMMISSION ACTION
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES /RIGHTS
❑ ECONOMIC DEV. AUTHORITY
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SUPPORTING DOCUMENTS
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$158,721.24
ACTUAL AMOUNT
APPROVED DENIED
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REVIEWED
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MEMO /LETTER: Felix Fayngersh, May 28, 2012
RESOLUTION:
ORDINANCE:
ENGINEERING RECOMMENDATION:
LEGAL RECOMMENDATION:
OTHER:
ADMINISTRATORS COMMENTS
ity Administrator Date
COUNCIL ACTION TAKEN: []APPROVED ❑ DENIED ❑ OTHER
C: \Documents and Settings \nbelscamper \Local Settings \Temporary Internet Files \Content.Outlook \OFUXMGAF \Council Action Form Fiber
Optic Bid Award.doc
RESOLUTION NO. 2012-
RESOLUTION AWARDING THE CITY OF COTTAGE GROVE
METROPOLITAN AREA FIBER OPTIC NETWORK EXPANSION BID TO
MICHELS CORPORATION IN THE AMOUNT OF $158,721.24.
WHEREAS, Plans and specifications were completed according to City
standards, and
WHEREAS, bids were requested to provide the necessary work, and
WHEREAS, three firms submitted bids, and
WHEREAS, it appears that Michels Corporation is the lowest responsible
bid, and
WHEREAS, it is the recommendation of the City Engineer the bid be
awarded to Michels Corporation in the amount of $158,721.24
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, the bid for the City of
Cottage Grove Metropolitan Area Fiber Optic Network Expansion be awarded to
Michels Corporation in the amount of $158,721.24.
Passed this 6 day of June, 2012.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
The City of Cottage Grove
Metropolitan Area Fiber Optic Network Recommendation
May 28, 2012
Prepared by:
Felix Fayngersh
ELERT & ASSOCIATES
(651) 430 -2772 (Main)
(651) 705 -1237 (Direct)
felix.fayngersh(cyelert.com
www.elert.com
The City of Cottage. Grove Metropolitan Area Fiber Optic Network Recommendation
Metropolitan Area Fiber Optic Network Recommendation
1. Document Goal
The purpose of this study is to surrunarize our evaluation of the Metropolitan Area Fiber
Optic Network Expansion bids for the City of Cottage Grove and to present our
recommendation. Our evaluation of the bid responses is based upon the submitted
pricing, vendor qualifications /capabilities, and completeness of the responses.
2. Bid Matrix
Three (3) bids were submitted in response to the Bid for Metropolitan Area Fiber Optic
Network Expansion. The following vendors submitted responses:
1) Michels Corporation
2) MP Nexlevel, LLC
3) TelCom Construction
Bidder
Bid Bonds
Base Bid
Michels
x
$158,721.24
MP NexLevel LLC
Maple Lake, MN
x
$187,200.00
TelCom Construction
Clearwater, MN
x
$162,200.00
3. References for Michels
Michels received very positive feedback. According to their references, they were
knowledgeable about the products they installed, they were pleasant and easy to work
with, they stuck to their budgets, and they had quality installations.
4. Recommendation
Elert & Associates recommends the City of Cottage Grove select Michels for the
installation of the fiber optic infrastructure for Metro Area Fiber Network Expansion, per
the specifications dated May 7, 2012.
The main reasons for this decision are:
➢ The Contractor met all requested specifications.
➢ The Contractor is the lowest qualified bidder.
Elert & Associates Page 2
The City of Cottage Grove Metropolitan Area Fiber Optic Nehvork Recommendation
5 Recommended Amount ofAward
Base Bid $158,721.24
6 Contract Issues
As part of the contract between the selected vendor and the City of Cottage Grove, Elert
& Associates recommends that the original Request for Bid (RFB) be made part of the
agreement. Further, this language should be added to the contract: "In the event of a
discrepancy between the contract and the original RFB, the terns and provisions of the
RFB shall take precedence."
Any modifications or clarifications as well as all alternates selected should be included in
the contract, including any cost changes.
7 Other Recommendations
Elert & Associates recommends the review of purchasing, recommendation criteria, and
procedures by the City of Cottage Grove legal counsel prior to award of the project to
ensure compliance and compatibility with all public laws, policies, and procedures.
Elert & Associates further strongly recommends the City of Cottage Grove require the
selected vendor to provide a performance bond prior to the start of the project.
Elert & Associates represents that the information and recommendations contained
within this report are prepared for the City of Cottage Grove based on the most current
data made available during the specified study period.
This report is meant to be only advisory in nature. The City of Cottage Grove management
is responsible for all consequences resulting from its decisions in accepting, rejecting, or
implementing these recommendations.
Elert & Associates Page 3