HomeMy WebLinkAbout2012-06-06 PACKET 06.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 6/6/12
PREPARED BY Finance Robin Roland
ORIGINATING DEPARTMENT STAFF AUTHOR
W W W * * * * * ** W W W W W W W W W W W W W * * * * * ** W W W* W * * ** W W W W W W W W W
COUNCIL ACTION REQUEST
1. Conduct public hearing considering the assessment of the public improvements for the
West Point Douglas Road Extension Project.
2. Adopt resolution adopting assessments for the above project.
STAFF RECOMMENDATION
Hold the public hearings and adopt the resolutions as presented.
BUDGET IMPLICATION $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
None
SUPPORTING DOCUMENTS
® MEMO /LETTER:
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
ADMINISTRATORS COMMENTS `
rC 'V L,
City Administrator Date
COUNCIL ACTION TAKEN: [ ❑ DENIED ❑ OTHER
City of • • Gro
I C.
TO: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
FROM: Robin Roland, Finance Director
Jennifer Levitt, City Engineer n
Brenda Peper, Assistant Finance Director U-Q�
DATE: June 1. 2012
I vi
RE: Conduct Public Hearing on the West Point Douglas Road Extension
Project and consider adopting assessments for the West Point Douglas
Road Extension Project
Introduction
On May 2, 2012 the City Council declared the costs to be assessed and called for a
public hearing to consider the assessments for the West Point Douglas Road Extension
Project. Notices were mailed to property owners and published in the South
Washington County Bulletin on May 23, 2012.
The action requested at this meeting is to hold the public hearing. Following the
hearing, Council is asked to consider the adoption of the assessments.
Discussion
On September 1, 2010 the City Council authorized a feasibility report be prepared for
the 2011 Pavement Management Area, which included the West Point Douglas Road
Extension. The West Point Douglas Road Extension is a project that was constructed
under MnDOT State Aid standards. Since this project's standards would be too
burdensome and costly to the residential street project (2011 Pavement Management)
the project was constructed under a separate contract.
The City Council held a workshop session on October 20, 2010 to discuss the various
elements of the proposed improvements. Also, onsite meetings were held with Erickson
Marine, Gerlach's and Dubois Remodeling to outline the project scope and financial
impact of the project. A neighborhood meeting was held on November 9, 2010 at 7:00
p.m. at City Hall in the Council Chambers.
The project was awarded on July 6, 2011 to Eureka Construction in the amount of
$941,784.40. Construction was delayed in July of 2011 due to the State shut down.
The project was not substantially completed in the fall of 2011.
City Council
West Point Douglas Road Conduct Public Hearing and Adopt Assessment
Page # 2
The total estimated project cost for the road work, storm sewer, and signal system was
$1,567,900. According to the City's policy, 100% of the total project is assessed against
the benefiting properties. Since the street only has parcels on one side of the street, the
assessment amount was reduced by 50 %. The total project value that was proposed to
be assessed was $581,557.50. Please see the enclosed feasibility for the details on
how the proposed assessments were calculated.
The City had a special benefits appraisal conducted by BRKW Appraisals, Inc. on four
parcels within the project area. The completed special benefits valuation of West Point
Douglas Road Extension was dated October 18, 2010. The results of the special benefit
valuation indicate that an average increase of 11.275% is realized in special benefit
when the road improvement occurs, which ranges from $20,000 to $50,000 in value.
Staff recommended capping the assessment at the value indicated in the special benefit
appraisal. The following chart shows the proposed value of the assessment, which is
indicated as special benefit value, and also shows the comparison of the value indicated
in the feasibility report. The feasibility report value was determined using the City's
policy as outlined in the IMTF report.
Property
Feasibility
Special
Difference
Initial
Final
Report
Benefit
Proposed
Proposed
Value
Value
Assessment
Assessment
Erickson
$212,797.65
$50,000
$162,797.65
$50,000
$50,000'
Marine
Gerlach's
$66,830.88
$20,000
$46,830.88
$20,000
$20,000
Dubois
$80,791.61
$35,000
$45,791.61
$35,000
$35,000
Remodel
Swenson
$192,684.42
$46,200
$146,484.42
$46,200
$46,200'
Commercial
Swenson
$28,452.94
NA
NA
$28,452.94
$14,600
Residential
The original review and analysis of the Swenson residential parcel contained both a
portion zoned commercial and a portion zoned residential. Based upon the IMTF policy
the commercial zoning portion of the lot was valued at $11,345.44 and that added with a
residential equivalent of $17,107.94 brought the total proposed assessment to
$28,452.94. However upon further review of the analysis by staff, it has been
determined to use the average special benefit from the 2011 Pavement Management
residential parcels, which had a special benefit of 10.26 %. The land value of the
Swenson parcel is $142,300 which brings the new assessment value to $14,600.
Based upon this review, staff recommends that this parcel receive an assessment of
$14,600 instead of the proposed assessment of $28,452.94
City Council
West Point Douglas Road Conduct Public Hearing and Adopt Assessment
Page # 3
The City's practice is to assess for improvement projects once the project is
substantially complete which has been interpreted to mean a drivable surface (or the
wear course paving is complete). The roadway improvements are now substantially
complete.
Recap of the project costs and funding:
W. Point Douglas Rd
Streets
Storm Sewer
Total Contractor
& Other costs
$842,752.18
$360,668.46
Assessed
Amount
$165,800.00
$0.00
%
20%
0%
Storm
Utility
$ -
$360,668.46
Street Light
Utility
$ -
$0.00
Other
City Funds
$676,952.18
$0.00
Assessment
Amount
$165,800.00
$0.00
$1,203,420.64
$165,800.00
14%
$360,668.46
$0.00
$676,952.18
$165,800.00
Signal System
Signal System
$284,478.63
$0.00
0%
$ -
$284,478.63
$0.00
$0.00
$284,478.63
$0.00
0%
$0.00
$284,478.63
$0.00
$0.00
TH 95
TH 95
$56,818.89
$0.00
0%
$ -
$ -
$56,818.89
$0.00
$56,818.89
$0.00
0%
$0.00
$0.00
$56,818.89
$0.00
TH 61
TH 61
$72,477.10
$0.00
0%
$ -
$ -
$72,477.10
$0.00
$72,477.10
$0.00
0%
$0.00
$0.00
$72,477.10
$0.00
Construction Costs
$1,617,195.26
$165,800.00
10%
$360,668.46
$284,478.63
$806,248.17
$165,800.00
The action requested at this meeting is to hold the public hearing to consider the
assessments. Following this hearing, council is requested to consider adopting the
assessments.
Payment Options
If the assessment roll is adopted after the public hearing, property owners will have 30
days to pay the entire assessment, or make a partial payment of at least $500, without
incurring interest charges. In the event that the assessment is not paid within 30 days,
the assessment roll will be certified to the County for collection over the next 15 years.
Action Requested
• Conduct the public hearing for the project.
• Adopt the assessment roll for the West Point Douglas Road Extension.
City of
■ � � fl
• •. '.- it E. • ■ i . • i � ■ i
• %
City Project No. 10 -284
Project No. 000048- 10284 -0
2335 Highway 36 W
St. Paul, MN 55113
Tel 651- 6364600
Fax651- 636 -1311
ww .bone tm.mm
November 3, 2010 Bonestroo
Honorable Mayor and City Council
City of Cottage Grove
7516 80th Street South
Cottage Grove, MN 55016
Re: West Point Douglas Frontage Road Extension Project
Client Project No,: 10 -284
Bonestroo File No.: 000048 - 10284 -0
Honorable Mayor and City Council Members:
Enclosed for your review is West Point Douglas Road Extension project Feasibility Report. The project
scope includes street reconstruction, street reconstruction, traffic signal and storm sewer improvements
along West Point Douglas Drive and the T.H. 61 and T.H. 95 intersection, as identified in this report.
This report describes the improvements necessary. Cost estimates for the proposed improvements are
presented in the appendices.
We would be happy to discuss this report at your convenience. Please contact me at 651- 604 -4917 if
you have any questions or concerns.
Sincerely,
BONESTROO
I hereby certify that this plan, specification, or
report was prepared by me or under my direct
supervision, and that I am a duly Licensed
Professional Engineer under the laws of the
state of Minnesota.
Date: November 3, 2010 Registration No.: 44576
SECTION TITLE
Table of Contents
Tableof Contents ................................................................................
............................... I
Introduction ........................................................................................
..............................
ExistingConditions ...............................................................................
..............................
Streets............................................................................................
............................... 2
SanitarySewer and Water Main ..........................................................
..............................
StormSewer ....................................................................................
..............................
T.H. 61 and T.N. 95 Intersection ........................................................
..............................3
Environmental Analysis ......................................................................
..............................
ProposedImprovements .......................................................................
..............................3
Interim Improvements By Mn/ DOT .....................................................
..............................3
Traffic Signal ImprovemenL'S at the T.N. 61 and T.H.
95 Intel - section �� ..... ...............................
T.H. 95 Improvements ......................................................................
..............................
Oth er T.H. 61 Improvements ..............................................................
..............................
City Streets ......................................................................................
..............................
Storm Water Drainage.. ........................................
.................................... — ................... 4
PrivateUtilities ................................................................................
............................... 5
Right -of -Way and Easements ............................................................
............................... 5
Permitsand Easements .........................................................................
..............................5
Estimated ...................................................................................
..............................
Cost Summary ..................................................................................
..............................
CostAllocation .................................................................................
..............................
Financing ........................................................................................
............................... 8
PublicHearing .....................................................................................
..............................
Project Schedule .. ...............................................................................
............................... 8
Conclusions and Recommendations ........................................................
..............................9
Appendices
Appendix A - Figures
Appendix B - Cost Estimate Summary
Qty of Cottage Grove, MN A Page 1
West Point Douglas Road Extension ProjeCt eonestroo 000048
2011 PAVEMENT MANAGEMENT PROTECT
Introduction
The Pine Coulee and Countrywood residential neighborhoods have been identified as candidates
for rehabilitation during the 2011 construction season as a part of the City of Cottage Grove's
ongoing roadway rehabilitation program. West Point Douglas Road, located adjacent to the
neighborhoods, is also proposed to be reconstructed in 2011, The City applied for, and received,
Mn /DOT Cooperative Agreement funding to partially finance the improvements to the roadway.
West Point Douglas Road serves as a frontage road to area businesses located along T.H. 61. Key
project components include the following:
• Extension of West Point Douglas Road to the intersection of Highway 61 with Highway 95,
including closure of the existing access to the west of Erickson Marine, construction of a right
turn lane off of Highway 61 and storm water improvements.
• Signal Revision to accommodate a fourth approach,
• Reconstruction of the existing West Point Douglas Road.
The current access to West Point Douglas Road from T.H. 61 is located west of the Erickson
Marine property. During peak hours of traffic on T.H. 61, the ability for motorists to cross the
highway to enter or leave West Point Douglas Road is becoming increasingly more difficult. For
this reason, the City analyzed the potential to relocate the access to the signalized intersection of
T.H. 95 and T.H. 61.
The purpose of this report is to further evaluate the work actually required for this street
rehabilitation project, to provide an estimate of cost, and to establish a method of cost allocation
or assessment in order to determine the physical and economic feasibility.
Existing Conditions
STREETS
West Point Douglas Road parallels T.H. 61 for approximately 0.5 miles in the southeast portion of
the City. North of the T. H. 61 access, the roadway serves a residential neighborhood. No
improvements are proposed in that area under this project, instead they are to be included within
the proposed 2011 Pavement Management Project. South of the T, H. 61 access, the roadway
serves as a frontage road for area businesses. The roadway extends approximately 1100 feet
south of the access and terminates at a driveway for a residential property. The residential
driveway is located approximately 700 feet north of the T.K 61 and T.H. 95 intersection.
Between the driveway and the intersection, the existing terrain includes grassy and wooded
areas. Lofton Avenue serves the Countrywood residential development and abuts two
commercial properties, Gerlach's and Erickson Marine. The portion of Lofton Avenue that's
adjacent to the commercial properties is included in the project area.
A soil analysis strategy was prepared that included test holes along the length of the proposed
improvement project. The analysis was performed to determine the thickness of the existing
street section, and also to determine to soil characteristics in the areas of the proposed roadway
extension. This information was ultimately be used to design the recommended pavement
section. In the area of the existing roadway, the boring Indicated that there was between 2 and
2.25 inches of bituminous pavement over 3,5 to 18 inches of aggregate base course. In the area
between the existing roadway and the T.H. 61 and T.H. 95 intersection, slope dressing (topsoil)
Gty or Cottage Grove, MN Page 2
West Point Douglas Road Extension Project Bonestroo 000048- 10289 -0
and gravely clay loam were present above bedrock. The bedrock depth ranged from
approximately 5 feet to 10 feet below the surface.
SANITARY SEWER AND WATER MAIN
There is no public sanitary sewer or watermain within the project limits.
The existing drainage system for the West Point Douglas Road in the vicinity of the project area
utilizes the adjacent Trunk Highway (T.H.) 61 ditch as a primary means to convey flow
northwesterly toward an existing ravine that ultimately discharges to the Mississippi River. The
West Point Douglas Road drainage system in the project area includes catch basins at the
intersection of West Point Douglas Road and Lofton Avenue that collect flow to this low point and
route it into the adjacent T.H. 61 ditch to the north. The existing drainage area to this
intersection includes approximately 525 feet of West Point Douglas Road, approximately 300 feet
of Lofton Avenue south of West Point Douglas Road, and drainage from the commercial
properties on the south side of West Point Douglas Road. The remaining portion of West Point
Douglas Road to the project limits drains in the road before discharging into the adjacent T.H. 61
ditch. There is currently no curb and gutter in the project area, rather flows travel along the edge
of the road and sheet flow across the road to discharge into the adjacent T.H. 61 ditch.
i 11114 litlli
The intersection is currently a three - legged intersection with a signal system that controls traffic
for northbound T.H. 61, southbound T.H. 61 and T.H. 95. Northbound T.H. 61 consists of two
through lanes and a free -right turn lane at the intersection. Southbound T.H. 61 consists of two
through lanes and a left turn lane at the intersection. T.M. 95 consists of left and right turn lanes
at the intersection.
ENVIRONMENTAL ANALYSIS
Environmental studies were completed to analyze the potential for contamination along the
project corridor. The studies included document research augmented by field surveys, The
document research did not indicate any areas of significant concern related to potential
contamination. In conjunction with the soil boring analysis, environmental scientists were on -site
to review the soils brought to the surface, No evidence of contamination was found after
examination of the soils.
r • � r +s
The City has worked closely with Mn /DOT throughout the planning and conceptual design phases
of the project. West Point Douglas Road will constitute the fourth leg of the intersection with T.H.
61 and T,H. 95. Both T.N. 61 and T.H. 95 are under the jurisdiction of Mn /DOT. Any
improvements, or impacts, on those roadways require Mn /DOT's review and concurrence. The
addition of the fourth leg to the intersection required that a left turn lane be constructed for
northbound traffic and that a right turn lane be constructed for southbound traffic to enter onto
West Point Douglas Road.
During the 2010 construction season, Mn /DOT completed a concrete overlay along T.H. 61 in the
vicinity of the project corridor. In a coordination effort, the City outlined improvements that
city of cottage Grove, MN Page 3
West Point Douglag Road Extension Project B onestroo 000048-10289 -0
would be required along T.N. 61 in relation to the West Point Douglas Road Extension project. As
a result, Mn /DOT constructed the required turn lane improvements along T.H. 61 at no cost to
the City.
TRAFFIC SIGNAL IMPROVEMENTS AT THE T.H. 61 AND T.H. 95 INTERSECTION
The current intersection geometry includes a three -leg configuration. West Point Douglas Road
will comprise the fourth leg to the intersection. As a result, signal modifications are required to
provide a coordinated system for the revised geometrics. The signal system will allow for
controlled access onto T.H. 61 from West Point Douglas Road.
u ..�
T.H. 95 currently allows for right and left turns at the intersection with T.H. 61. With the addition
of West Point Douglas Road as the fourth leg of the intersection, provisions will be made to allow
for a through movement. This will require widening along T.H. 95 to accommodate the additional
lane. When completed, T.H. 95 traffic will have dedicated left and right turn lanes in addition to
the through lane.
OTHER T.H. 61 IMPROVEMENTS
The existing access to West Point Douglas Road will be closed on the west side of T.H. 61. The
access will be physically removed, and the area will be graded as a continuation of the existing
roadside ditch. The center median, between northbound and southbound T.H. 61 will remain in-
place to allow for southbound traffic to access 61 Marine. The northbound left turn lane at the
access will be converted to shoulder.
CITY STREETS
The existing West Point Douglas Road will be reconstructed from the existing T.H. 61 access to
approximately 1100 feet to the southeast. From that location, new construction will occur to
allow for the connection at the T.H. 61 and T.N. 95 intersection. The proposed roadway section
will include 5- inches of bituminous pavement, 8- inches of Class 5 aggregate base course, and 24-
inches of select granular borrow. The roadway will be constructed as an urban section with 12 ft.
lanes and 4 ft. shoulders.
Approximately 300 feet of Lofton Avenue will be reconstructed to the west of West Point Douglas
Road. This will allow for drainage issues to be addressed through the intersection. Access and
parking provisions will be made as a portion of the Lofton Avenue improvements.
Parking bays will be provided along the east side West Point Douglas Road. The bays are
intended to maintain current parking that is occurring in that area. Parking will also be provided
along Lofton Avenue south of West Point Douglas Road.
Existing accesses will be reconstructed to the right -of -way line. Surmountable curb will be used in
areas where existing parking areas are located directly adjacent to the roadways, Barrier curb will
be used along the entire east side of West Point Douglas Road to prevent parking in the ditch
area between the roadway and T. H. 61.
The proposed drainage system for the West Point Douglas Road Improvements will generally
maintain the existing drainage patterns. The existing segment of West Point Douglas Road to be
reconstructed will continue to drain into the adjacent T.N. 61 ditch. The new portion of West
city of Cottage Grove, MN Page 4
West Point Douglas Road Extension Project BQYt85$Y ®® 000048 - 10289 -0
Point Douglas Road, extending southeast and tying into the T.H. 95/T.H. 61 intersection, will
drain to a proposed storm water feature that is proposed to include a pre - treatment water quality
cell and biofiltration basin to provide water quality treatment. Due to high bedrock elevations in
the project area, storm sewer and ponding depths are limited and it does not appear to be
feasible to redirect any portion of the existing West Point Douglas Road drainage area into the
proposed storm water feature. The drainage area for the new portion of West Point Douglas
Road includes primarily only road right -of -way area, as this portion of the road will be raised
above existing ground. The proposed road section will be constructed with an urban road section
with concrete curb and gutter and catch basins at appropriate locations to provide proper
drainage to meet MnDOT catch basin spacing requirements. The proposed storm water feature
will provide water quality treatment via a biofiltration basin for the new impervious area, prior to
discharging into an adjacent ravine that routes flows to the Mississippi River. Due to the high
bedrock elevations in the project area, the storm water feature will be lined to prevent direct
contact between the surface water and the fractured bedrock.
PRIVATE UTILITIES
There is a large Xcel Electric overhead transmission line along the southwest right of way line of
Highway 61. There is also a buried US West phone transmission line parallel to the Xcel lines.
These lines should not be affected by the road construction. Storm water pond and storm sewer
design will be performed to avoid impacts to the private utility lines.
RIGHT -OF -WAY AND EASEMENTS
The City is leading the efforts to acquire the necessary right - way -way and easements to
construct the project. Costs associated with the acquisition process are not included in this
report.
This project will require the following permits:
. Phase II General Storm Water Permit from the MPCA
Because Mn /DOT will be providing plan approval, no permits are anticipated for work in the
Mn /DOT right -of -way.
Estimated Casts
COST SUMMARY
Cost estimates for the improvements have been prepared and are included in the Appendix of
this report. All costs for items to be constructed are based on anticipated unit prices for the 2011
construction season. All costs include a thirty (30) percent allowance for indirect costs associated
with the project (engineering, administrative, financing, and legal) as well as a ten (10) percent
contingency. No costs are included for right -of -way or capitalized interest during the
construction period or before assessments are levied.
An overall summary of the estimated cost is shown below:
City of cottage Grove, MN Page 5
West Point Douglas Road Extension Project Bonestroo 00009 8-102840
Estimated Cost Sum
No.
Description
Estimated Project
Cost
I
West Point Douglas Road
1 128 900
2
T.H. 95 1 T.H. 61�
$49
3
Traffic Si nil Relayed
390 000
Total Estimated Protect Cost:
$1, 567 t 9OO
C O ST ALLOCATION
The City was awarded Cooperative Agreement funding for the project. Because the
improvements provide benefit the trunk highway system, Mn /DOT has agreed to pay for
$550,000 of the construction costs and $44,000 of the construction administration costs.
Assessments for this project will be based upon the "Infrastructure Maintenance Task Force
Special Assessment Policy For Public Improvements," dated September 30, 2005. No costs are
Included for work on T.H. 95, T.H. 61 or the traffic signal in relation to the assessment analysis.
Those costs will be financed using Mn /DOT Cooperative Agreement funding.
Guidelines related to Commercal / Industrial Land Use were utilized in determining the
assessment amounts for the commercial properties. The project costs were generally apportioned
based on both front footage abutting the project and area of the commercially zoned properties.
Since Commercial / Industrial property only abuts one side of the road, with MnDOT right -of -way
abutting the other side, half of the West Point Douglas Road improvement costs were used as a
basis for aseesment.
Parcel #3602721440013 has one property that is zoned both rural residential and commercial.
The assessment amount for the commercial portion of the property was calculated per the City's
Assessment policy as it applies to Commercial / Industrial Land Use. The rural residential portion
of the property was calculated as follows:
Per City Project 10 -289, the proposed assessed cost for each rural residential unit has been
determined to be the following:
Residential Analysis
Location
Assessable
Assessed
Amount (45%
Assessed Cost Per Unit
Units
of Total
Pine Coulee Count ood
87
[$595,350
J$6,843
Parcel ID 3602721440013 has been determined to be approximately 2.5 equivalent units.
Therefore, the assessed amount would be $6,843 /unit x 2.5 units = $17,107.50
Gty of cottage Grove, MN Page 6
West Pant Douglas Road Extension Project sonestroo 000048 10289 -
Project Share to be Assessed
No.
N�o�[ Cost
Description
Estimated Project
Assessed Project
Cost Half of Road
1
West Point Douglas Road
1 $1,128,900
1 $5564
Frontage Analysis
Area Analysis
Property
Area
Percent
1/3 of
Apportioned
Front
Percent
Assessed
Apportioned
Property
Footage
of Total
Project
Share
3602721420021
(Lineal Feet)
Costs
Erickson Marine Inc.
848.46
38,90%
$188,150.00
$73,190.35
3602721420021
Dubois Remodelling Depot, LLC
406.53
18.64%
$188,150.00
$35,071.16
360 ach's 0007
Dubois Remodelling Depot, LLC
153.25
7.0 "e "ia
$i88,i50.00
$13,208.13
3602721440005
Swenson
733.33
33.61%
$188,150.00
$63,237.22
3602721440014
449,837
100.00%
$376,300.00
Swenson
40.01
1.83%
$188,150.00
$3,443.14
3602721440013
Total
2,181.58
100.00%
$188,150.00
Area Analysis
Property
Area
Percent
2/3 of
Assessed
Apportioned
(Sq,Ft)
of Total
Project Costs
Share
Erickson Marine Inc.
166,871
37.10%
$376,300.00
$139,607.30
3602721420021
Gerlach's
37,962
844%
$376,300.00
$31,759.72
3602721440007
Dubois Remodelling Depot, LLC
80,778
17.96%
$376,300.00
$67,583.48
3602721440005
Swenson
154,738
34.40%
$376,300.00
$129,447.20
36 02721440014
Swenson
3602721440013
9,488
2.10%
$376,300.00
$7,902.30
Total
449,837
100.00%
$376,300.00
City of Cottage Grove, MN A& Page 7
West Point Douglas Road Extension Project 11W Bonestroo 000048
Assessment Summary
Property
Frontage
Area
Residential
Total Amount
Amount
Amount
Amount
Erickson Marine Inc.
$73,190.35
$139,607.30
$0.00
$212,797.65
3602721420021
Gerlach's
$35,p71.16
$31,759.72
$0.00
$66,830.88
3602721440007
Dubois Remodelling Depot,
$13,208.13
_
$67,583.48
$0.00
$80,791.61
LLC 360272144
_
Swenson
$63,237.22
$129,447.20
$0.00
$192,684.42
3602721440014
,
Swenson
$3443,14
$7,902.30
$17,107.50
$28,452.94
3602721440013
Total
$188,150.00
$376,300.00
$17,107.50
$581,557.50
FINANCING
Assessments are proposed to be levied based on the City's current assessment policy. The
remainder of the project would be financed through MnDOT Cooperative Agreement funds and a
combination of City funds such as the General Tax Levy and Enterprise funds. Storm sewer
improvements will be financed through the storm water utility fund and the Signal improvements
will be financed through the City street light utility.
Public Hearing
Because the properties within the Pavement Management project benefit from the proposed
improvements, and the project will be partially funded through assessment, it will be necessary
for the City to hold a public improvement hearing to receive comment on the proposed project
and to determine the further action to be taken.
0339 4=1
Below is the proposed schedule assuming a 2011 construction season:
• 09/01/2010
• 11/03/2010
• 11/09/2010
• 12/01/2010
• 03/02/2010
• 04/07/2011
• 04/20/2011
• May 2011
• August 2011
• August 2011
• September 2011
Council Orders Feasibility Report
Council Receives and Approves Feasibility Report
Council Sets a Public Improvement Hearing Date
Hold Neighborhood Meeting
Council Holds Public Improvement Hearing
Council Orders the preparation of the Plans and Specifications
Council approves the Plans and Specifications and sets Bid Date
Project Bid Date
Contract Award
Begin Construction
Complete Construction
Council sets Assessment Hearing date
Council holds Assessment Hearing
Ctq of cottage Grove, MN Page 8
West Point Douglas Road Extension Project , Bonestroo 000048 - 10289 -0
Conclusions and Recommendations
It is recommended that this report be used as a guide for the layout, design, and cost allocation
for the public improvements. It is further recommended that the owners of properties within the
project limits be notified of the proposed improvements in order to provide comment.
The project is financially feasible, with funding sources identified from MnDOT, the City, as well
as the benefited properties adjacent to the project. Financial responsibilities have been
determined based on estimated project costs as well as adopted City policy.
From an engineering standpoint, this project is feasible, necessary, and cost effective.
City of Cottage Grove, MN Page 9
West Point Douglas Road Extension Project V Bonestroo 000048 - 10289-0
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RESOLUTION ADOPTING ASSESSMENTS FOR THE WEST POINT DOUGLAS
ROAD EXTENSION PROJECT
WHEREAS, pursuant to proper notice duly given as required by law, the Council
has met and heard and passed upon all objections to the proposed assessment of the
West Point Douglas Road Extension Project.
NOW THEREFORE BE IT RESOLVED, the City Council of Cottage Grove,
County of Washington, State of Minnesota, as follows:
Such proposed assessment, in the amount of $165,800, a copy of which is
attached hereto and made a part hereof, is hereby accepted and shall constitute
the special assessment against the lands named therein, and each tract of land
therein included is hereby found to benefit by the proposed improvement in the
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a
period of 15 years, at an interest rate of 7 %, the first of the installments to be
payable on or before the first Monday in January, 2013, and shall bear interest
on the entire assessment from the date of this resolution until December 31,
2013. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
3. The owner, of any property so assessed may, at any time prior to certification of
the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Treasurer,
except no interest shall be charged if the entire assessment or on any amount
$500 or greater is paid within 30 days from the adoption of this resolution; and
she /he may, at any time thereafter, pay to the City Treasurer the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the
year in which payment is made. Such payment must be made before November
15 or interest will be charged through December 31 of the next succeeding year.
4. The Director of Finance shall transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the County. Such
assessment shall be collected and paid over in the same manner as other
municipal taxes.
Passed this 6th day of June 2012.
Myron Bailey, Mayor
Attest:
Caron Stransky, City Clerk
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