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Home My WebLink About2012-06-06 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 7516 — 80TH STREET SOUTH JUNE 6, 2012 Agenda Updated: June 4, 2012 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor PLEDGE OF ALLEGIANCE ROLL CALL — City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS A. 2011 Comprehensive Annual Financial Report presentation by CliftonLarsonAllen. B. Eagle Scout Award—Matthew Henry, Troop 55. 3. APPROVAL OF MINUTES A. February 15, 2012 Special Meeting Minutes. B. April 18, 2012 Regular Meeting Minutes. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission Meeting Minutes from April 9, 2012. ii. Planning Commission Meeting Minutes from April 23, 2012. JUNE 6, 2012 AGENDA Cottage Grove City Council B. Consider authorizing issuance of a single-occasion gambling permit to the South Washington Senior Center, 8400 East Point Douglas Road, to conduct a raffle on October 26, 2012. Staff Recommendation: Authorize issuance of the single-occasion gambling permit. During the required background investigation, no facts were found that would constitute a basis for denial of the application. C. Consider approving the application for a grant through FEMA for the 2012 Assistance to Firefighters Grants Program to purchase self-contained breathing apparatus to replace our current 12-year-old equipment, for a total cost in the amount of $284,000.00 with a 90/10 match (the grant request from FEMA being $255,600.00 and the City portion being $28,400.00). Staff Recommendation: Approve the grant application. D. Consider adopting a resolution authorizing the acceptance of a grant award from the Washington County Emergency Management Division through the federally funded Urban Area Security Initiatives for the purchase of eight 800MHz portable radios for the Cottage Grove Public Works Department with a total cost of $18,000.00 which will enhance interoperability during disaster response, City events and training operations between Public Works and the Public Safety Department. Staff Recommendation: Adopt the resolution. The City will purchase the radios and then be reimbursed by Washington County. E. Consider adopting a resolution authorizing the acceptance of a grant award from the Washington County Emergency Management Division and Radiological Emergency Preparedness (REP) for the purchase of three sets of firefighter turnout gear, with a reimbursement grant of approximately $5,600.00 in which the City will be reimbursed by Washington County after submitting receipt and payment of the invoice. Staff Recommendation: Adopt the resolution. F. Consider adopting a resolution accepting a donation from LSP Cottage Grove, L.P. for the Economic Development Trust Fund. Staff Recommendation: Adopt the resolution. G. Consider adopting a resolution decertifying TIF District 1-13 effective 12/31 /2010. Staff Recommendation: Adopt the resolution. H. Consider adopting the resolution awarding the 2012 Pond Improvement & Sediment Removal Project to Rumpka Excavating, Inc. in the amount of $97, 807.00. Staff Recommendation: Adopt the resolution. Rumpka Excavating, Inc. submitted the lowest of two quotes received. I. Consider approval of a fifth one-year extension to the final plat approval for Oak Cove Addition. Staff Recommendation: Adopt the resolution approving the extension. J. Consider approving a conditional use permit to allow a 34,500 square-foot health and physical exercise club and a drive-through donation drop-off facility at 7210 East Point Douglas Road. Staff Recommendation: Adopt the resolution approving the conditional use permit. K. Consider adopting a resolution approving interfund loans and the closing of funds. Staff Recommendation: Adopt the resolution. JUNE 6, 2012 AGENDA Cottage Grove City Council L. Consider adopting a resolution approving the plans and specifications and establishing a July 12, 2012 bid date for the Woodridge Park Pond Improvements. Staff Recommendation: Adopt the resolution. M. Receive information regarding the East Ravine Alternative Urban Areawide Review (AUAR) 2012 Update. Staff Recommendation: Receive information. N. Consider authorizing a letter of support to the Minnesota Housing Finance Agency (MHFA) on behalf of Washington County HRA and Shelter Corporation for the Parkside Apartments rehabilitation project. Staff Recommendation: Authorize the letter of support. *O. Consider proclaiming June 8& 9, 2012 as Relay for Life Days in the City of Cottage Grove. Staff Recommendation: Proclaim June 8& 9, 2012 as Relay for Life Days in the City of Cottage Grove. *P. Consider authorizing Public Safety/City Hall change orders totaling $2,214.25. Staff Recommendation: Authorize the change orders. *Q. Consider authorizing issuance of a tobacco sales license to Yassin Wazwaz for Cottage Grove Smoke Shop Inc., 8461 East Point Douglas Rd S. Staff Recommendation: Authorize issuance of the tobacco sales license. During the required background check, no facts were found that would constitute a basis for denial of the application. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS A. 1. Conduct the public hearing considering the assessment of the public improvements for the West Point Douglas Road Extension Project. 2. Consider adopting the resolution adopting assessments for the project. Staff Recommendation: Hold the public hearing and adopt the resolution. 7. BID AWARDS A. Consider adopting a resolution awarding the bid for the City of Cottage Grove Metropolitan Area Fiber Network Expansion to Michels Corporation in the amount of $158,721.24. Staff Recommendation: Adopt the resolution awarding the bid. Michels Corporation submitted the lowest of three bids received. 8. UNFINISHED AND NEW BUSINESS 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 176897 to 177139 in the amount of $944,294.70 and EFT payment of $1,337,676.37. 12. WORKSHOP SESSION — OPEN TO PUBLIC JUNE 6, 2012 AGENDA Cottage Grove City Council 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT * Agenda Item Submitted 6/4/2012.