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HomeMy WebLinkAbout2009-09-16 MINUTES.u, r�.; �w: �- �� .'. } � � OPENFORUM COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting September 16, 2009 Open Forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Persons must limit remarks to two (2) minutes. The following were present: Mayor Pro Tem Grossklaus, Council Member Jen Peterson and Council Member Justin Olsen. The following were absent: Mayor Myron Bailey and Council Member Pat Rice. Hiso present were: Ryan Schroeder, City Administrator, Caron Stransky, City Clerk, Brerda Peper, Financial Analyst, Howard Blin, Community Development Director, Corrine Heine, City Attorney-Kennedy & Graven, Peter Koerner, Deputy Pubiic Safety Director, Jennifer Levitt, City Engineer, and Les Burshten, Public Works Director. Mayor Pro Tem Grossklaus opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Robert Sirr, 7301 Hydram Avenue South, thanked the ambulance service for the great service he received last week and encouraged the Council to read a book entitled, "$20.00 Per Gailon". Mayor Pro Tem Grosskiaus closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, September 16, 2009, at the Cottage Grove City Hali, 7516 80` Street South. Mayor Pro Tem Grossklaus called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor Pro Tem and Council Members pledged ailegiance to the flag of the United States of America. ROLL CALL The foliowing were present: Mayor Pro Tem Mark Grosskiaus, Councii Member Justin Oisen, and Council Member Jen Peterson. The foliowing were absent: Mayor Myron Bailey and Council Member Rice. Cottage Grove City Council I 2 September 19, 2009 Regular Meeting Also present were: Ryan Schroeder, City Administrator, Caron Stransky, City Clerk, Brenda Peper, Financial Analyst, Howard Blin, Community Development Director, Corrine Heine, City Attorney-Kennedy & Graven, Craig Woolery, Public Safety Director, Jennifer Levitt, City Engineer, and Les Burshten. Public Works Director. Mayor Pro Tem Grossklaus presided over the meeting. 1. ADOPTION OF AGENDA Council Member Olsen recommended that Item 12.A., Capital Improvements Program, be removed from the agenda. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA, REMOVING ITEM 12.A., CAPITAL IMPROVEMENTS PROGRAM DISCUSSION, TO THE NEXT MEETING WHEN THE ENTIRE COUNCIL IS PRESENT. MOTION CARRIED. 3-0. 2. PRESENTATIONS - None. 3. APPROVAL OF MINU7ES - None. 4. CONSENT CALENDAR MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MEETWG MWUTES: i. ECONOMIC DEVELOPMENT AUTHORITY MEETING OF AUGUST 11, 2009. ii. PUBLIC WORKS COMMISSION MEETING OF APRIL 13, 2009. B. ACKNOWLEDGE RECEIPT OF INFORMATION ON THE WATER TURN-OFF PROCESS. C. ADOPT RESOLUTION NO. 2009-141, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDER PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. ADOPT RESOLUTION NO. 2009-142, A RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. D. AUTHORIZE CITY ENGINEER LEVITT TO SUBMIT AN APPLICATION TO THE OPERA PROGRAM FOR $10,000 TO THE MINNESOTA LOCAL ROAD RESEARCH BOARD FOR THE DEICING EQUIPMENT-CHLORIDE REDUCTION PROGRAM. E. ADOPT RESOLUTION NO. 2009-143, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE LP-3 STORM SEWER IMPROVEMENTS AND SETTING A BID DATE FOR OCTOBER 15, 2009 AT 11:00 A.M. F. ADOPT RESOLUTION NO. 2009-144, A RESOLUTION REQUESTING FUNDING FROM MN/DOT THROUGH THE FISCAL YEAR 2011 MUNICIPAL AGREEMENT PROGRAM FOR IMPROVEMENTS FOR THE EXTENSION OF WEST POINT DOUGLAS ROAD TO THE SOUTH AT BOTH THE INTERSECTION OF TH 95 !TH 61, ALONG WITH THE NECESSARY INTERSECTION IMPROVEMENTS. G. ADOPT RESOLUTION NO. 2009-145, A RESOLUTION DECLARING COSTS TQ BE ASSESSED ($269,323.80) AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR FRATTA�ONE'S SOUTH POINTE RIDGE ADDITION Cottage Grove City Council 3 September 19, 2009 Regular Meeting STREET AND UTILITY IMPROVEMENTS; ADOPT RESOLUTION NO. 2009-146, A RESOLUTION CAL�ING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE FRATTALONE'S SOUTH POINT RIDGE STREET AND UTILITY IMPROVEMENTS FOR OCTOBER 7, 2009 AT 7:30 P.M.; ADOPT RESOLUTION NO. 2009-147, A RESOLUTION DECLARING COSTS TO BE ASSESSED ($152,586.00) AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE PRESERVE AT COTTAGE GROVE ADDITION STREET AND UTILITY IMPROVEMENTS; ADOPT RESOLUTION NO. 2009-148, A RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE PRESERVE AT COTTAGE GROVE ADDITION STREET AND UTILITY IMPROVEMENTS FOR OCTOBER 7, 2009 AT 7:30 P.M.; ADOPT RESOLUTION NO. 2009-149, A RESOLUTION DECLARING COSTS TO BE ASSESSED ($531,100.06) AND ORDERING PREPARA710N OF ASSESSMENT ROLL FOR THE TIMBER RIDGE 6 AI7DITION STREET AND U7ILITY IMPROVEfVIEN I S; ADOPT RESOIUTiON �10. 2009-150, A RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE TIMBER RIDGE 6 ADDITION STREET AND UTILITY IMPROVEMENTS FOR OCTOBER 2, 2009 AT 7:30 P.M.; ADOPT RESOLUTION NO. 2009-151, A RESOLUTION DECLARING COSTS TO BE ASSESSED ($534,366.22) AND ORDERING PREPARATION OF PROPOSED ASSESSMENT RO�� FOR THE SI�VERWOOD 1 AND 2 ADDITION STREET AND UTiLiTY IMPROVEMENTS; ADOPT RESOLUTION NO. 2009-152, A RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE SILVERWOOD 1 AND 2" ADDITION STREET AND UTILITY IMPROVEMENTS FOR OCTOBER 7, 2009 AT 7:30 P.M.; ADOPT RESOLUTION NO. 2009-153, A RESOLUTION DECLARING COSTS TO BE ASSESSED ($385,157.90) AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE MISSISSIPPI DUNES 2 ADDITION STREET AND UTILITY IMPROVEMENTS; AND ADOPT RESOLUTION NO. 2009-154, A RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE MISSISSIPPI DUNES 2 ADDITION STREET AND UTILITY IMPROVEMENTS FOR OCTOBER 7, 2009 AT 730 P.M. H. ADOPT RESOLUTION NO. 2009-155, A RESOLUTION CALLING FOR A PUBLIC HEARING ON AN ISSUE OF REVENUE BONDS BY THE CITY OF MINNEAPOLIS AND THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF SL PAUL ON BEHALF OF ALLINA HEA�TH SYSTEM, FOR OCTOBER 21, 2009 AT 7:30 P.M. I. ADOPT RESOLUTION NO. 2009-156, A RESOLUTION DECLARING COSTS TO BE ASSESSED ($344.01) AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF HAZARDOUS CONDITIONS FROM PROPERTY LOCATED AT 7356 INWOOD AVENUE SOUTH; AND ADOPT RESOLUTION NO. 2009-157, A RESOLUTION CALLING FOR HEARING ON THE PROPOSED ASSESSMENTS FOR REMOVAL OF DEBRIS FROM PROPERTY LOCATED AT 7356 INWOOD AVENUE SOUTH, FOR OCTOBER 7, 2009 AT 7:30 P.M. J. AUTHORIZE STAFF TO ENTER INTO A CONTRACT WITH WALKER ROOFING IN THE AMOUNT OF $16,563.00, TO REP�ACE THE ROOF ON THE CITY HALL'S MAIN LOBBY AND CO(VfMUNITY DEVELOPI�iENT AREA. MOTION CARRIED. 3-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES Cottage Grove City Council 4 September 19, 2009 Regular Meeting A. Receive Response to Tom Dippel Mayor Pro Tem Grossklaus acknowledged receipt of the City Administrator's response. No ection taken. B. Receive Response to Wayne and Trisha Thompson Mayor Pro Tem Grossklaus acknowledged receipt of the City Engineer's response. No action taken. C. Receive Response to David Garner Mayor Pro Tem Grossklaus acknowledged receipt of the Public Safety Director's response. No action taken. 6. PUBLIC HEARINGS - None. 7. BID AWARDS - None. 8. UNFiNiSHED AND NEW BUSiNcSS A. Receive Update on Community Center Task Force Community Development Director Blin provided an update to Council on Community Center Task Force noting they have heid three (3) meetings since being organized in April 2009, and they have prioritized needs for various types of facilities which could be included in a community center. They also toured the Inver Grove Heights and Shoreview Community Centers. In October, the Task Force wilf begin to examine the construction and operating costs. B. Receive Update on Environmental Task Force Community Development Director Blin provided an update to Councii on the Environmental Task Force noting they have held three (3) meetings since being organized in August 2009. The work of the Task Force has focused on the proposal by 3M to begin accepting non-3M generated hazardous waste. He stated that on September 23, 2009, a public forum will be held where Cottage Grove residents wishing to speak on the proposal may address the Task Force. It is expected that the Task Force will make a recommendation to Council in October 2009. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Public Works Director Burshten stated the Public Works Department is holding an open house on September 17, 2009 from 3:00 p.m. to 7:00 p.m., stating that Cottage Grove residents of aif ages are invited to enjoy displays and demonstrations of Public Works snow plows, dump trucks, tractors, and mowers. Freckies the Frog will be making a special appearance. Hot dogs, pop and chips will be sold for $0.50. Cottage Grove City Council 5 September 19, 2009 Regular Meeting City Administrator Schroeder provided Council an update on the recruitment of a Finance Director noting there are six (6) qualified candidates who will be interviewed on September 25 and September 28, 2009. Council Member Peterson stated the Cottage Grove Human Services/Human Rights Commission will be hosting a Facing Race event on September 24, 2009, from 12:00 to 3:00 p.m., at the River Oaks Golf Course. The registration fee is $10.00 which includes a box Iunch and is eligible for C.E.U's. Anyone interested in attending should contact Joe Fischbach, the staff liaison. Council Member Peterson stated a coliaboration project of the South Washington County Telecommunications Commission, the Cottage Grove Human Services/Human Rights Commission and the Yeshiva High School of the Twin Cities, Iocated in Cottage Grove, has resulted in their nomination for an Upper Midwest �mmy. 7his project highlighted the Orthodox Jewish reiigion, customs, education and sociai and entertainment activities. The documentary originally aired on the monthly local cable program "Cottage Grove Spotlight", seen on SWC- TV channel 16 and 18. The series was nominated in the Emmy category: Category 10C Community/CablelPublic Access Television - Edited Program: Sports, News or Entertainment. It is one of twelve nominated in this category. Emmy winners will be announced at an awards gaia September 26ih in Minneapolis. We Ic�ok forward to the night when the wirrners will be announced. We wish them good luck." 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 164051 THROUGH 164246 TOTALING $669,970.15. CHECK NUMBERS 164051 THROUGH 164079 TOTALING $155,578.54 WERE ISSUED PRIOR TO COUNCIL APPROVAL MOTION CARRIED. 3-0. 12. WORKSHOP SESSION-OPEN TO PUBLIC - None. 13. WORKSHOP SESSION-CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADJOURN THE REGULAR MEETING AT 7:47 P.M. MOTION CARRIED. 3-0. Respectfuily Submitted, Caron M. Stransky City Clerk