HomeMy WebLinkAbout2012-06-20 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 6/20/12 •
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the 2012 Micro Resurfacing Bituminous Trail project to the low accepted
quote, supplied by Fahrner, Inc. at $72,995.00.
STAFF RECOMMENDATION
Award the 2012 Micro Resurfacing Bituminous Trail project to the low accepted quote,
supplied by Fahrner, Inc. at $72,995.00.
BUDGET IMPLICATION $75,000.00
BUDGETED AMOUNT
ADVISORY COMMISSION ACTION
DATE
REVIEWED
❑ PLANNING
❑
❑ PUBLIC SAFETY
❑
❑ PUBLIC WORKS
❑
❑ PARKS AND RECREATION
❑
❑ HUMAN SERVICES /RIGHTS
El
❑❑ ECONOMIC DEV. AUTHORITY
El
SUPPORTING DOCUMENTS
® MEMO /LETTER: Allan Larson, June 8, 2012
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER: Quote, Fahrner Asphalt, Inc.
$72,995.00
ACTUAL AMOUNT
APPROVED DENIED
❑ ❑
El El
❑ ❑
❑ ❑
11 El
❑ ❑
ADMINISTRATORS COMMENTS ✓ r
- City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
H: \COUNCIL FORMS \COUNCIL 2012 \Council 6 -20 -12 \Council Action Form - 2012 Micro Resurfacing Bituminous Trails Quote.doc
RESOLUTION NO. 2012-
RESOLUTION AWARDING 2012 MICRO BITUMINOUS TRAILS QUOTE TO
FAHRNER, INC. IN THE AMOUNT OF $72,995.00.
WHEREAS, Plans and specifications were completed according to City
standards, and
WHEREAS, quotes were requested to provide the necessary work, and
WHEREAS, one firm submitted a quote, and
WHEREAS, it appears that Fahrner Inc. is the lowest responsible quote,
RIT'
WHEREAS, it is the recommendation of the City Engineer the contract be
awarded to Fahrner, Inc., and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that the quote for the
2012 Micro Bituminous Trails be awarded to Fahrner, Inc. in the amount of
$72,995.00.
Passed this 20th day of June, 2012.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Allan Larson
Date: 618/12
Subject: 2012 Micro Resurfacing Bituminous Trails Quote
BACKGROUND / DISCUSSION:
Quotes were opened for the project stated above on May 23, 2012. Transmitted herewith is a
copy of the quote for your information and file.
The 2012 Micro Resurfacing Project consists of 6.66 miles of trail resurfacing.
LOCATION
DESCRIPTION
MILES
Highland Park
West Parking Lot to Ideal Avenue
0.26
Highland Park, West
Loop & Spurs
Bituminous Trail West of Idsen Avenue
1.32
Highland Park, East
Side Trail
Bituminous Trail along Idsen Ave. to
69th St.
0.73
Highland Park, Parking
Lot Loop
Bituminous Corridor Trail & Spurs
0.52
Jamaica Avenue
East Point Douglas to 100th St.
0.84
100 Street
Jamaica Ave. to Ideal Ave.
0.34
Ideal Avenue
100th Street to 110th Street
1
95 Street both sides)
Jamaica Avenue to Hadley Ave.
1.62
Pine Glen Park Access
Main Entrance (Hamlet Avenue - 156'
0,03
Four quotes were sent to contractors: Gopher State Sealcoat, Inc., Minnesota Asphalt
Maintenance, Fahrner, Inc., and Minnesota Sealcoat & Asphalt, Inc. with one quote received.
The only quote on this project was Fahrner, Inc. at $ 72,995.00
w r . •
It is recommended to award the project to the low accepted quote, supplied by Fahmer, Inc. at
$ 72,995.00
ME
Micro Resurfacing
On
Various Bituminous Trails
The undersigned, being familiar with local conditions, having made the field
inspection and investigation deemed necessary, having studied the specifications
for Micro Resurfacing Application, and being familiar with all factors and other
conditions affecting the work and cost thereof, hereby proposes to furnish all
labor, tools, materials, skills, equipment, and all else necessary to completely
resurface various bituminous pavements in accordance with the specifications on
file at Cottage Grove Public Works Department, 8635 W. Pt. Douglas Road,
Cottage Grove, MN., 55016, as follows:
PART A) Bituminous Trails Resurfacing
(TRAIL -HSL Mix or Equal)
(Approx. 6.66 Miles)
LOCATION
DESCRIPTION
MILES
Highland Park
West Parking Lot to ideal Avenue
0.26
Highland Park, West Loop
& Spurs
Bituminous Trail West of Idsen Avenue
1.32
Highland Park, East Side
Trail
Bituminous Trail along Idsen Ave. to
69th St.
0.73
Highland Park, Parking Lot
Loop
Bituminous Corridor Trail & Spurs
0.52
Jamaica Avenue
East Point Douglas to 100th St,
0.84
100 Street
Jamaica Ave. to Ideal Ave.
0.34 .'
Ideal Avenue
100th Street to 110th Street
1
95 Street both sides
Jamaica Avenue to Hadley Ave.
1.62
Pine Glen Park Access Main Entrance HamletAvenue -156' 0.03
PART A Gp A
Trail Resurfacing (1 coat application) LS $ (! S C
(Full Compensation)
Accompanying this quote is a bidders bond, certified heck or cash deposit in the
amount of $ 57d- Dollars 0 cents ($ )
which is five p cent (5%)g the amount of bid m de payable to the City of
Cottage Grove ndth me is subject to forfeiture in the event of default on the
part of the undersigned, or failure on the part of the undersigned to execute the
prescribed contract and bond within fifteen (15) days after it is submitted to the
City of Cottage Grove.
In submitting this quote, it is understood that the City retains the right to reject
any and all quotes, and to waive irregularities and informalities therein, and to
award the contract to the best interest of the City.
In submitting this quote, it is understood that payment will be by cash or check.
It is understood that quotes may not be withdrawn for a period of thirty (30) days
after the date and time set for the opening. it is understood that the City reserves
the right to retain the Certified Check or bond of the three (3) lowest quotes as
determined by the City for a period not to exceed thirty (30) days after the date
set for the opening.
Respectfully submitted:
Fahrner Asphalt Sealers, LLC By:
(Name of Company)
era G L L Title: P
An individual
A Partnership Greg Tolander
Printed Name of Signer
Address:
PO Box 659 Telephone: 715.874.6070
Eau Claire WI 54702
2
AIA Document A310
KNOW ALL MEN BY THESE PRESENTS, that we Fahrner Asphalt Sealers, LLC.
(Here insert full name and address or legal title of Contractor)
6615 US Highway 12 West, P.O. Box 659, Eau Claire, W154702
as Principal, hereinafter called the Principal, and Arestem Surety Company
(Here insert full name and address or legal title of Surety)
P.O. Box 5077 Sioux Falls, SD 57117 -5077 C.' c f C� c C' e'r'�
a corporation duty organized under the laws of the State of South Dakota rY a S' t� P F Do.,., )A s P_J S'
as Surety, hereinafter called the Surety, are held and firmly bound unto CcTha q E G'rz:= �, rna✓ s3"u tL-
(Here insert full name and address orlegal title of Owner)
as Obligee, hereinafter tatted the Obligee, in the sum of Percent ( 5 °k) of the Amount
of the Bid - - - -- -- -- - - - - -- - - - --
Five tl >rrni F f�,r...j >ti/r tl h,.w t�,t� �f� o i Dollars ($ % ),
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind
ourselves, our heirs, executors, administrators, successors and assigns, jointly and severalty, firmly by
these presents.
WHEREAS, the Principal has submitted a bid for H)
�, .f7 F • C5 7 �7 e ef'p.> (Here Insert full name, address and description of project)
o 1 tea J>e )— � s .
c3x' tN J P,ug)e
i° G'rz a ., rte, A d S J b I &+
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shalt enter into a Contract With
the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or
Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt
payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter
such Contract and give such bond or bonds, if the Principal shall pay to the Obtigee the difference not to exceed the
penalty hereof between the amount specified in said bid and such larger amount for which the Obtigee may in good faith
contract with another party to perform the Work covered by said bid, then this obligation shalt be null and void, otherwise
to remain in full force and effect.
Signed and sealed this 3 % day of f 20 ) L
(fitness)
Printed In cooperation with The American Institute of Architects (AIA) by Willis, Willis vouches that the language In the
Document Corinna. exactly to the language used In AIA Document A810, February 1970 Edition.
(T7/e) Jill N. Swanson,Altorney -in -Fact
State of Minnesota }
} ss.
County of Hennepin }
On this 3r day of 1 before me personally came
Jill N. Swanson, to me known, who, being by me duty sworn, did depose and say that he is an attoiney-
in -fact of Western Surety Company corporate seal of said corporation; that the seal affixed to the
within instrument is such corporate seal, and that he signed the said instrument and affixed the said seal
as Attorney in Fact by authority of the Board of Directors of said corporation and by authority of this
office under the Standing Resolutions thereof.
U 2 taro {�B
Notary Public
Western Surety Company
POWER OF ATTORNEY APPOINTING.INDIVID'UAL ATTORNEY -IN -FACT
Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation
having its principal office in the City Of Sioux Fails, and State of South Dakota, and that it does by virtue ofthe signature and seal herein affixed hereby
make, constitute and appoint
Nina E. Werstein, Teresa Hammers, Barbara L. Raedeke, Dennis G. Loots, Brian
D. Carpenter, Laurie Pflug, Jill N. Swanson, Nicole Langer, Craig Olmstead, Individually
of Minneapolis, MN, its true and lawful Auornty(s)4n -Fact with full power and authority hereby conferred to sign, seal and execute for mid on its behalf
bonds, undertakings and otherobligatory imomments of similar nature
- In Unlimited Amounts -
and to bind It thereby as fully and to the same extent as if Such instruments Were signcdby a dilly authorized officer of the corporaton and all the acts of said
Attorney, pursuant to the authority hereby given, arc hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant M and by authority of the By -Law printed on the reverse Intent duty adapted, es indicated, by
the shareholders of the corporation.
In Witness Whereof, WESTERN SURELY COMPANY has caused these preseuts to be signed by its Senior Vice President and its corporate seat to
be hereto affixed on this 17th day of November, 2011.
WESTERN SURETY COMPANY
jeSJ no
OH ~ ��3�t
Ya�Ieal ,
State of South Dakota
County ofhvfmnchaha
On this 17th day of November, 2011, before me personalty came Paul T. Braflat, to me known, who, being by me duty sworn, did depose and sag that
he resides in the City of Sioux Falls, State of Seutll Dakota; that he is the Senior Ytce President of WESTERN SURL7Y COMPANY described in and
which executed the above instrument: that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was
an affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like em bority, and
acknowledges same to be the act and deed of said corporation.
My commission expires 'Y4yF4Y4444444444444494444f
°+ D. KRELL
November 3D, 2012 ± S OU TH PUBLIC l' +
�
r srwt. HOTAR DAKOTA sue i
.YYYb.Y1h444494YY.Yh444Y;
D. Krell, Na Public
CERTIFICATE
1, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Anonhey herdnabove set forth is still in
force, and further certify that the By-Law of the corporation printed an the reverse hereof is still in force. In testimony wbemuf 1 have hereunto subscribed
my name and affixed the seal of the said corporation trds � .0.? day of ' air-. 2—a f'.,.._,
WESTERN SURETY COMPANY
7 L. Nelson, Assistant Secremny
Form PdRSO -09.06
CITY OF COTTAGE GROVE
7516 80 STREET SOUTH
COTTAGE GROVE, MN 55016
AFFIDAVIT OF NON - COLLUSION
I hereby swear (or affirm) under the penalty for perjury:
(1) That I am the bidder (if the bidder is an individual,), a partner in the bidder (if the
bidder is a partnership), or an officer or employee of the bidding corporation
having authority to sign on its behalf (if the bidder is a corporation);
(2) That the attached bid or bids have been arrived at by the bidder independently,
and have been submitted without collusion with, and without any agreement,
understanding, or planned common course of action with, any other vendor of
materials, supplies, equipment or services described in the invitation to bid,
designed to limit independent bidder or completion;
(3) That the contents of the bid or bids have not been communicated by the bidder
or its employees or agents to any person not an employee or agent of the bidder
or its surety on any bond furnished with the bid or bids and will not be
communicated to any such person prior to the official opening of the bid or bids;
and
(4) That I have fully informed myself regarding the accuracy of the statement made
in this affidavit.
Signed: �_ PO Box 659
� f cr Fahmer Asphalt Sealers LLC
Firm Name• Eau Claire Wl 54702 -0659
Subscribe and sworn to before me this day of 1y ;_t_�l
Notary Public
/ ELLEN K. HAZEN
My commission expires ..JIA/i�0 / 20 5 Notary Public
/ State of Wisconsin
Bidder's E.I. Number
Number used on Employer's Quarterly Federal Tax Return, U.S. Treasury
Department Form 941): &- .3 $d q 53 /
Fair Trade Items:
List below each item upon which a bid is made, the price of which is affected by a
resale price maintenance or "fair trade" contract between the bidder and the person or
firm supplying the item to the bidder. (Use reverse side if necessary.)
CITY OF COTTAGE GROVE, MINNESOTA
Statement of Intent to Comply with EEO and Affirmative Ac tion Requirements
The City of Cottage Grove and various funding sources that are used for construction of
city projects have requirement and standards to ensure equal employment opportunities
and anti- discrimination practices. These standards must be met in order to receive the
funds described above.
The undersigned hereby states that he fully intends to comply with these standards as
described in the contract documents and as required by the regulations of the City and
the funding agencies.
Date: A Gt tl
Signature:
Title: //, Z (fir �0 laa he'lel
Firm Name and Address:
Fahmer Asphalt Sealers LLC
PO Box 659
Eau Claire W1 54702 -0659