HomeMy WebLinkAbout2012-06-20 PACKET 03.B.COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
7516 80' Street South
Cottage Grove, MN 55016
Special Meeting
May 2, 2012
CALL TO ORDER — Special Meeting
The City Council of the City of Cottage Grove, Washington
special meeting on May 2, 2012 at the Cottage Grove City Z
Mayor Pro Tern Olsen called the meeting to order at 6:30 p.:
ROLL CALL
The following were present: Mayor Pro Tem
Council Member Jen Peterson, and Council
The following were absent: Mayor Myron
Staff Present: Ryan Schroeder, City
Roland, Finance Director; Corrine
Levitt, City Engineer, Craig Woolei
Works Director.
Fil
Lehrke (1—ate' )
'ansky, City Clerk; Robin
medy & Graven; Jennifer
; and Les Burshten, Public
Mayor Pro Tern Olsen presided over the meeting and noted that the purpose of the Special
meeting was to receive training from Corrine Heine, City Attorney with Kennedy & Graven,
on the Minnesota Data Practices Act.
City Attorney Heine distributed a copy of a power point presentation that she would be
reviewing. A copy of the power point presentation would also be attached to and made a part
of the original minutes.
City Attorney Heine highlighted the Records Management Laws, the lifecycle of data
management; and the Minnesota Government Data Practices Act under Minnesota Statutes
13. She stated that government data includes all data collected, created, received regardless
of the physical form of data, and the statute attempts to achieve balance between the right of
the public to know and the privacy rights of individuals.
City Attorney Heine then provided an overview of the procedural requirements under the
Minnesota Government Data Practices Act, collection requirements, storage requirements
and access requirements.
Cottage Grove City Council
May 2, 2012 -Special Meeting
Access Requirements Provides access to government data only to authorized persons, in a
timely fashion, and without charge, unless copies are requested.
Presumption Access to data depends upon classification and all data is presumed to be
public unless a statute or Federal law (not necessarily Chapter 13) makes it not public
(cannot control by contract or ordinance).
Time. Access is required within 10 business days, if required by the data subject. In a
reasonable and prompt fashion if requested by anyone other than the data subject.
Charges Inspection is always free. When copies are requested,
making, certifying and compiling copies for data subject; (2) m
retrieval time, if request is by someone other than the data subj
for time spent separating public from not public data.
City Attorney Heine then reviewed the penalties
Data Practices Act; the C'Orr'imlSSroner Of Admr
issues such as Personnel Data, Property Records
Elected officials and Minnesota Statute 13.601,
and email.
The special meeting adjourned to the regular meeting at
Prepared by,
Caron M. Stransky
City Clerk
;e for search and
nay not charge
>ota Government
tassification
rtes for election,
more on 13.601,