HomeMy WebLinkAbout2012-05-02 MINUTES (SPECIAL MEETING)COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
J 7516 80 Street South
Cottage Grove, MN 55016
Special Meeting
May 2, 2012
CALL TO ORDER — Special Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a
special meeting on May 2, 2012 at the Cottage Grove City Hall, 7516 80 Street South.
Mayor Pro Tem Olsen called the meeting to order at 6:30 p.m.
ROLL CALL
The following were present: Mayor Pro Tem Olsen, Council Member Derrick Lehrke (Late)
Council Member Jen Peterson, and Council Member Dave Thiede.
The following were absent: Mayor Myron Bailey.
Staff Present: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin
Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer
Levitt, City Engineer, Craig Woolery, Public Safety Director; and Les Burshten, Public
Works Director.
Mayor Pro Tem Olsen presided over the meeting and noted that the purpose of the Special
meeting was to receive training from Corrine Heine, City Attorney with Kennedy & Graven,
on the Minnesota Data Practices Act.
City Attorney Heine distributed a copy of a power point presentation that she would be
reviewing. A copy of the power point presentation would also be attached to and made a part
of the original minutes.
City Attorney Heine highlighted the Records Management Laws, the lifecycle of data
management; and the Minnesota Government Data Practices Act under Minnesota Statutes
13. She stated that government data includes all data collected, created, received regardless
of the physical form of data, and the statute attempts to achieve balance between the right of
the public to know and the privacy rights of individuals.
City Attorney Heine then provided an overview of the procedural requirements under the
Minnesota Government Data Practices Act, collection requirements, storage requirements
and access requirements.
Cottage Grove City Council
May 2, 2012 - Special Meeting
Access Requirements Provides access to government data only to authorized persons, in a
timely fashion, and without charge, unless copies are requested.
Presumption Access to data depends upon classification and all data is presumed to be
public unless a statute or Federal law (not necessarily Chapter 13) makes it not public
(cannot control by contract or ordinance).
Time Access is required within 10 business days, if required by the data subject. In a
reasonable and prompt fashion if requested by anyone other than the data subject.
Charges Inspection is always free. When copies are requested, you (1) may charge for
making, certifying and compiling copies for data subject; (2) may also charge for search and
retrieval time, if request is by someone other than the data subject; and (3) may not charge
for time spent separating public from not public data.
City Attorney Heine then reviewed the penalties for violation of the Minnesota Government
Data Practices Act; the Commissioner of Administration, aka IPAD; Key classification
issues such as Personnel Data, Property Records, Elected Officials, Candidates for election,
Elected officials and Minnesota Statute 13.601, Appointed officials 13.601, more on 13.601,
and email.
The special meeting adjourned to the regular meeting at 7:15 p.m.
Prepared by,
Caron M. Stransky
City Clerk
Attachment/ 1 — Power Point Presentation